Quite often there is a need to forward correspondence either to another city in the Russian Federation or abroad in the shortest possible time and at minimal cost. Which service can handle this task while guaranteeing speed and security?
There are a great many situations when people need such a service as fast delivery of documents to another city. Here are some of them:
- the original copy of the document is needed right here and now, and it is located hundreds of kilometers from the scene of action;
- the possibility of the transaction being disrupted at any time due to the lack of the necessary power of attorney (and the person who must draw up this paper is far away);
- there is a need to formalize certain contracts (for example, donations), and members of the same family live in different regions;
- interaction of business partners living not only in other cities, but also in different countries.
Technological progress does not stand still. Many breathed easier when the Internet and mobile communications appeared, which greatly simplified both business and personal communications. And yet, how to quickly send documents to another city?
Boxberry
How to send
To send a parcel, you need to come with your passport to the Boxberry branch and hand over your shipment to the operator. The nearest office for parcel processing can be found on the map. The parcel will be delivered to any city where there is a Boxberry branch.
Where do they deliver?
Across Russia, Belarus, Kazakhstan. You can also order goods from American stores through Boxberry. On this site you can calculate the cost of such a parcel.
Lifehack
To avoid standing in line to fill out an invoice, you can fill it out online in your personal account. Save the barcode of the invoice in your phone or write down its number to inform the operator.
After sending, track the status of the parcel in your personal account using the track number that will be given to you upon sending. When an order arrives at the pick-up point, the recipient will receive a message about this via SMS or email, or receive a call. The storage period for items sent by individuals at Boxberry branches is 5 days.
The company insures all shipments against all possible risks; the cost of insurance is included in the cost of the shipment, which can be calculated using an online calculator. So if the package is lost in transit or the cargo in it is damaged, you will be compensated. For international shipments, the amount of compensation does not exceed RUB 7,990 per shipment.
How much does it cost and when will it be delivered?
Suppose we send a parcel weighing up to 30 kilograms from Moscow to St. Petersburg in a box with dimensions of approximately 50x40x35 centimeters. This will fit, for example, a printer.
Delivery of a parcel from branch to branch (including insurance fee, packaging and SMS notification) will take one day and cost 535 ₽, door to door - 830 ₽.
Courier companies that will quickly deliver documents
The key to the success of any company is to expand its field of activity, increase the number of branches throughout the country, and attract new clients and partners who are not always located in the same city or region of Russia. What can we say about foreign partners? Moreover, sometimes telephone conversations or e-mail messages are not enough. Very often you need to quickly send documents to another city. What companies can I use? It can be:
- Russian Post, which provides express delivery.
- “Express delivery”, points of which are located at all major train stations.
- Pony Express.
- DHL.
- West Post.
- City Express
- FedEx.
- TNT.
- UPS.
- Major.
- Others that have proven themselves (based on reviews from your friends or business partners).
On a note! The clients of such courier companies can be not only large commercial organizations, but also individuals if they have a problem with how to quickly send documents to another city.
The main requirements for courier companies:
- Speed.
- Guarantees of safety and confidentiality of documents. That is, all papers must be delivered in the form in which they were sent.
Post office
How to send
To send a parcel, you can contact any branch of the Russian Post.
You can arrange the parcel yourself online. When paying online, parcels are accepted out of turn. However, when ordering online, there are restrictions: the weight of the parcel should not exceed 20 kilograms, and the sum of the three dimensions of the sides should not exceed 300 centimeters. Parcels that exceed these dimensions can only be sent offline from specially equipped offices. It is better to check the address of such a branch nearest to you by calling the mail hotline 8 (800) 100-00-00.
You can calculate the shipping cost using an online calculator.
Tracking is carried out in your personal account.
Where do they deliver?
In Russia and almost all countries of the world, the list is here.
Lifehack
For valuable parcels, you can choose the service of inventorying the contents. However, this service is only available offline and only for shipments within Russia. In Moscow it costs 90 ₽, in the regions - 60 ₽.
You can also use additional services such as declared value (for compensation for loss or damage to the parcel), cash on delivery (payment by the recipient) and SMS notification of the arrival of the parcel.
How much does it cost and when will it be delivered?
If we send the same box as in the first example with a conditional “printer” by Russian Post from Moscow to St. Petersburg, then it will cost 1272 ₽ without any additional services, and it will arrive in one day.
How to send correctly
Step 1. Decide on the type of shipment
Parcel or small package? Custom or valuable? Regular or expedited delivery?
It's worth dancing depending on what you want to send. Be careful: some items are prohibited from being sent by individuals. Here's the list. For example, sending a humidor with Cuban cigars to a friend in a neighboring city is no problem. But the same recruitment for a friend abroad is no longer possible.
Step 2. Formalize
Parcels sent within Russia without an inventory of the contents can be collected at home - put things in a box, cover them with bubble wrap. At the post office they will check everything, seal the parcel with branded tape and put down the details. If you want to make an inventory, then it’s better not to worry about packaging at all. It is more convenient to collect the parcel directly at the post office: anyway, the operator will carefully check each attachment and enter it into the inventory.
By sending fragile breakable items, you can further protect yourself. Ask the employee to put a “Caution!” label on the package. Then, according to the rules, it must be carefully packaged and passed from hand to hand without being thrown away. You will have to pay extra for safety - plus 30%.
It is very important to write the recipient's address correctly. Read how to fill out the “where/to whom” form here.
Packing postal items, filling out accompanying forms, such as customs, compiling an inventory of the contents, writing addresses and written messages - all these are additional services. They are paid separately and are not available in all post offices.
In other words, the operator is not obliged to write the address or fill out the customs declaration for you. If you cannot do it yourself, they will help you, but you will have to pay extra.
Pony Express
How to send
You can conclude a delivery agreement online. After filling out the contract, a personal manager is assigned who will explain how to proceed further (for example, how to fill out an invoice). A courier will arrive to pick up the parcel.
Where do they deliver?
All over the world. Please check the possibility of delivering cargo to a specific country abroad in the “Cost calculation” section or at your nearest office.
Lifehack
If the cargo weighs more than 20.5 and less than 80 kilograms, you can use the economy delivery service.
You can calculate how much shipping will cost by filling out this form.
You can track your shipments here. The SMS notification service about delivery to the recipient is free.
The shelf life of parcels in the Pony Express warehouse is 3 weeks, then they are returned to the sender. Usually, if the parcel is delivered to the specified address, the courier does not require identification of the recipient. But if necessary, you can order. Then the parcel will be given back only after the recipient presents a passport.
If the contents of the parcel were damaged or incompletely delivered, you need to write a personal message to the Pony Express VKontakte group, indicating the invoice number. Employees will check whether the parcel was damaged before it arrived to them or after. If you are entitled to compensation, the assigned manager will explain how to receive it. If the delivery time is not met, you also have the right to receive compensation.
How much does it cost and when will it be delivered?
Our parcel weighing up to 30 kilograms will travel from Moscow to St. Petersburg in 2-3 days, and it will cost almost 1,497 rubles at the most economical rate.
DHL
How to send
The principles of operation are the same as in other similar carrier companies: you can calculate the cost by filling out a form and send the cargo, either by calling a courier or by coming to the DHL office yourself, and then tracking the shipment using the track number.
Here you need to pay special attention to the provisions on filing claims in case of damage or loss of the parcel and to the insurance conditions. Cargo insurance is not included in the price and is issued additionally with the payment of an insurance premium. Claims must be submitted by the sender only in writing and no later than 30 days from the date of receipt of the parcel. After 30 days, DHL will not be liable for any claims. Only one claim can be made per shipment.
Where do they deliver?
The list of countries for international delivery is here. They also deliver throughout Russia. In Russia, parcels are delivered same day or within several days, the conditions are described here.
How much does it cost and when will it be delivered?
Our box with dimensions of 50x40x35 centimeters and weighing up to 30 kilograms will be delivered from Moscow to St. Petersburg in one day and for a record 9,509 ₽.
Notarized document in electronic form
There is another good way for those who do not know how to quickly transfer documents to another city. Russian legislation allows notaries:
- Certify the equivalence of a document in paper form to an electronic document.
- Certify the equivalence of a document in electronic form to its paper equivalent.
That is, after the notary has certified a document in paper form, he scans it (translates it into electronic form), certifies it with his electronic signature and sends it to a notary located in another city. In turn, the second lawyer converts the document into paper form and certifies it with his signature. Fast and safe.
SDEK
How to send
This carrier also works according to a standard scheme: you need to calculate the cost of sending a parcel in an online calculator (there is also an online contract form) and send it either through a courier or by coming to one of the company’s offices.
All tariffs can be viewed on this page.
You can track your parcel using the track number here.
Where do they deliver?
Across Russia, as well as Azerbaijan, Armenia, Belarus, Great Britain, Germany, Kazakhstan, Kyrgyzstan, China, Lithuania, Latvia, UAE, Poland, Thailand, Turkey, Uzbekistan, Czech Republic and South Korea.
How much does it cost and when will it be delivered?
Sending our box up to 30 kilograms from Moscow to St. Petersburg (from one SDEK point to another) will cost 630 ₽ and will take 2 days.
Fox Express
How to send
According to the company’s rules, the category of parcels and parcels includes compact cargo with a volumetric weight of up to 30 kilograms.
You can calculate the cost of delivery and arrange delivery of the parcel on the website or with the help of an online consultant. You need to either call a courier or bring your shipment yourself to one of the company’s offices. Acceptance of parcels for dispatch on the same day is carried out from 9:00 to 14:00, acceptance of shipments by courier - until 17:00. Delivery time is from one working day within Russia and from two working days for international shipping. Using the “Standard” tariff, you can send a parcel weighing no more than 30 kilograms. All rates are listed here.
Where do they deliver?
For Russia and around the world, an extensive drop-down list of countries appears when you select the country to calculate the shipping price.
How much does it cost and when will it be delivered?
A parcel with dimensions of 50x40x35 centimeters and weighing up to 30 kilograms will be delivered from Moscow to St. Petersburg at the Standard tariff in 1-2 days and almost 1554 ₽.
What determines the cost of forwarded correspondence?
Based on the above, it became clear how to quickly deliver documents to another city (and, most importantly, safely). Now let's look at the cost of shipping, which depends on several factors:
- how far is the destination;
- package size;
- its weight;
- the type of transport (land or air) through which delivery is carried out.
City Express
How to send
The system for sending parcels is similar to other courier services: calculate the cost in an online calculator and send the parcel through a courier or by visiting the office.
There is the possibility of super-urgent delivery: according to the Prime tariff, delivery will take place in 3 hours in Moscow and the next day in Russia. And the tariff with the lowest price - “Economy” - can only be used if the parcel weighs more than 30 kilograms. So for our “printer” we can only use the “Express” tariff - air delivery of cargo from 5 kilograms.
When sending cargo weighing more than 2.5 kilograms, you will need to fill out an inventory of the attachment.
Where do they deliver?
Across Russia and the world (to all countries except Abkhazia, Afghanistan and others where military operations are ongoing). It is important to note that for international shipments, an additional payment for cargo in the amount of 500 ₽ is charged, including all taxes. There is no additional charge when sending to the countries of the Customs Union.
How much does it cost and when will it be delivered?
At the optimal rate for our case, you can send a parcel for almost 3228 ₽ and receive it the next day with a total discount of 10%, since it will travel from office to office. However, despite the fact that the “Economy” tariff can only be selected for parcels weighing more than 30 kilograms, this option has appeared in the calculation table. If you can really use it, then the parcel will arrive from the company’s warehouse in Moscow to the warehouse in St. Petersburg in 1-2 days and 426 ₽.
Document delivery methods
On average, delivery time can vary from 3 hours to 4 days. It all depends on the distance. The delivery method depends on this component: by air or by land. The possibility of combined transportation is not excluded. For example, in order to deliver correspondence to a populated area that does not have a runway, the documents are first sent to the nearest airport (by air), and then from there by land transport to the destination.
On a note! If you are sending documents to another country, be prepared for the fact that it will take additional time to clear customs control.
TNT
How to send
This is the FedEx Express service provider in Russia. Here is a list of items accepted for shipment:
- documentation;
- electronics;
- fabrics and clothing;
- medical products;
- industrial equipment;
- everything related to cars.
In case of registration of an international shipment, the website has templates for filling out accompanying documents.
Boxes weighing up to 70 kilograms are accepted for loading without a supporting pallet (special wooden pallet), but if the box weighs more than 30 kilograms, an additional fee may be charged. Boxes weighing over 23 kilograms must be labeled “Heavy Load”; the operator must be warned about this when handing over the parcel for forwarding or the courier in advance.
Where do they deliver?
Both in Russia and around the world. Start typing the desired city in Latin letters in the delivery address column, and you will find it.
How much does it cost and when will it be delivered?
The parcel will move from Moscow to St. Petersburg in one day and 6271 ₽.
FedEx
How to send
This is an international company that operates in 220 countries, including Russia, and delivers cargo of almost any weight and size.
You can calculate the cost by filling out the form. It has options for sending cargo by courier or through the company’s office.
Where do they deliver?
For now only abroad, transportation within the country is temporarily unavailable.
FedEx is present in almost every country in the world, and when you fill out the delivery form, you will see a list of countries pop up.
How much does it cost and when will it be delivered?
Currently, the company’s domestic transportation services within Russia are temporarily suspended, so it will not be possible to calculate the cost of sending a parcel from Moscow to St. Petersburg. However, if you need to send a parcel from Russia abroad or from abroad to Russia, it is possible to do this with the help of FedEx.
Transferring documents the old fashioned way
Answering the question about a relatively cheap and fast way to send documents within Russia, someone will say that this can simply be done through employees servicing long-distance trains; through intercity bus drivers or through friends. But keep in mind that this is not how things are done, and all this is illegal. All conductors and drivers are strictly prohibited from accepting any documents or parcels from citizens. And this method is not particularly economical or safe. Therefore, it is worth thinking about other options for quickly sending documents to another city.
