What documents are needed to transport cargo by road: list of accompanying documentation for loading goods - registration and completion

In this article we will look at what documents are needed to transport cargo or goods by road. It is necessary to find out in advance what kind of papers will be required on the way or at the destination, prepare them and give them to the driver who will handle the transportation. It is recommended to fill out everything correctly, because the carrier must have a package of accompanying certificates, certificates, TTN and others. Using it, inspectors will determine whether everything is in order and whether anything prohibited is being delivered. This is a whole procedure that is important to carry out in accordance with the rules of the organization and compliance with mandatory legislation. Let's look at everything in order.

Content

• Documents provided by the buyer
• Mandatory documents provided by the seller
• Additional documents provided by the seller
• Documents for completing a transaction
• Documents required when purchasing a used car at a dealership
• Documents required when buying a car on credit
• Documents required for purchasing a car on lease
• Documents required to purchase a car using maternity capital

How to choose your first car

If you have already completed your training and figured out what documents are needed to obtain a driver’s license and how to obtain them, it’s time to decide on a car. A few recommendations:

• middle price segment. The car should be fairly safe in the event of an accident, but not excessively expensive, since in the first year of driving there is a high probability of being involved in minor accidents;
• convenient dimensions. If you are comfortable in a small car, this is a suitable option. Parking and changing lanes will be much easier;
• Similar to a car from a driving school. If you studied with front-wheel drive mechanics, it is better to buy a manual transmission with front-wheel drive.

In the article, we described in detail what documents are needed to issue a driver’s license, as well as in what order the procedure for obtaining a license should be completed. Follow all instructions, answer all questions on time and good luck on the roads!

Mandatory documents provided by the seller

Below is a list of documents that the seller must provide to the buyer before completing the purchase and sale transaction of a used car:

• Vehicle passport. You must be provided with the original. If not, you have the right to demand an explanation from the owner of the car, because it may turn out that the car cannot be sold because it is pledged to the bank. When inspecting the PTS, pay attention to the degree of its filling. At least one field must be free to record the new owner of the car. Also check that you have the required stamps.
• Vehicle registration certificate. However, you need it if the seller has it in order to re-register it with the traffic police. If the certificate is missing, then when registering the car, a new certificate will be issued with your data.
• Personal passport of the car owner.

The listed documents are required to be included in the purchase and sale agreement.

Cooperation with professionals

Ochakovskaya Logistics Company provides services for the transportation of goods across the territory of the Russian Federation, offering favorable terms of cooperation. The company's specialists provide a full cycle of logistics services from detailed development of the route and preparation of the necessary accompanying documentation to transportation to the final destination. If necessary, the company provides modern warehouse facilities equipped with the latest equipment and meeting all requirements for the safe and secure storage of your goods.

The company is aimed at maximizing the needs of its customers, and therefore focuses on the nuances and details of cooperation, using all available resources.

Additional documents provided by the seller

When purchasing a used car, the buyer has the right to ask the seller for documentation, which has the status of additional, but desirable. These include:

• driver's license;
• insurance policy;
• service book;
• photocopy of personal passport;
• operating instructions for the vehicle and its built-in systems.

It is likely that not all documents will be available. However, the provision of a larger package by the seller is the key to a fair and successful transaction. They will calm your vigilance and serve as proof of the seller’s honesty.

What is signed in general?

Almost all transport companies know exactly what to do. Usually they themselves inform the customer what documentation will be required when transporting goods, so that problems and difficulties do not arise during the process. The official list for most types of goods is small:

• a waybill signed for each item of assortment included in the parcel, even if there are hundreds of types;
• driver's license of the person who will be driving, with the appropriate category;
• agreement between the shipper, the recipient and the company that carries out the delivery;
• waybill.

Everything stated above is necessary regardless of what type of products or products are transported. They cannot be replaced with other documents for transported cargo or refused to issue them.

In addition, the truck driver must be included in the permit or power of attorney, according to which he has the right to drive this vehicle. It is important that this is documented.

Let's look at some of them in more detail.

Documents for completing a transaction

Before completing the paperwork, be sure to check the vehicle's history. This can be done using the Autocode online service.

By VIN or license plate number you can find out here:

• actual car mileage;
• participation in an accident;
• presence of traffic police restrictions;
• the presence of pledges, arrests, loans;
• OSAGO data;
• technical inspections;
• customs history;
• history of fines.

Autocode is suitable if you need to check one or more cars. If you need to constantly check a large number of cars, use the “Autocode Pro” unlimited car check service. A subscription to unlimited car checks costs 2,500 rubles per month. “Autocode Pro” allows you to add comments to reports, create your own lists of liquid vehicles, quickly compare options and store data about cars in an orderly manner.

Also read: How to check a car: procedure

You checked the car and made sure that everything was in order with the documents provided by the former owner. Do not rush to proceed with the transaction and draw up the purchase and sale documents. Before signing the contract, check the seller through the car owner verification service. This service will show whether he has problems with the law, whether his passport is valid, whether there are debts and enforcement proceedings.

If the check shows, for example, enforcement proceedings against the owner, registration restrictions will be imposed on the car. It is possible that the bailiffs sent documents to seize the car to the traffic police, but at the time of the transaction the traffic police did not have time to receive these documents or enter data on restrictions into the database. You buy a legally clean car, and the next day the vehicle has restrictions. Until the old owner pays off the debts, you will not be able to register the car. View an example report

If there are no problems, you can start processing documents. Among them should be:

• Contract of sale. The first one necessary to complete a transaction. Fill out in two copies: one remains with you, the other with the seller. You can read about how to correctly fill out a car purchase and sale agreement on our website: How to fill out a car purchase and sale agreement.
• Suppose the seller insists on carrying out the transaction on the basis of drawing up a power of attorney. This should be taken with caution. The purchase of a used car should only be carried out under a sales contract. The danger of another method lies in the fact that an unscrupulous seller can easily revoke this power of attorney, as a result of which you run the risk of being left without a car and without money.
• The act of acceptance and transfer. It is recommended to make it a separate document in order to increase its legal force. The act reflects the actual condition of the used car.
• A financial receipt is your guarantee in case of fraud or “gray” schemes. It is preferable to draw up such documents whenever transferring large amounts.

The executed purchase and sale agreement must be certified by a notary. Otherwise, your car rights will be illegal.

Also read: How to purchase a used car: general transaction procedure

Preparation

There are 3 types of papers that are required in any delivery:

• for a truck driver;
• on the vehicle;
• for transported goods.

The Civil Code of the Russian Federation has general rules, they are enshrined in Chapter 40. Everything that the carrier is obliged to do is included in the next 41.

What documents may a driver need to send, transport, or otherwise transport any type of cargo?

To begin the journey from the shipper to the recipient, the transporter must acquire a driver's license of the required category with all approvals. He must be trained and instructed exactly how to use a specific vehicle. He also has proof that he has the right to own or use a car.

Another item is the waybill. It is issued by the ordering party, transport company or private individual. Issued for no more than a month. The exact dates of action are indicated and the following is written down:

• the date and time when the driver underwent a medical examination;
• what mileage did the car have at the start of the trip;
• what fuel and lubricant costs are included in the journey.

If the cargo has no special features, then this kit will be enough to go with it. To plan the transport of hazardous substances and products, a special license will be required.

In addition, it is recommended that you always have with you the employment contract of the person who will drive the car. This will confirm that he is coping with the task from his employer, so he must deliver the products to the address, and is not engaged in illegal activities. If a freight forwarder rides with him, then he should also take with him a copy of the papers confirming his employment.

You will have to register for the vehicle itself and take it with you everywhere, along with a vehicle registration certificate, a certificate stating that the inspection has been passed, and also an MTPL insurance policy. The absence of any of these parts can cause problems if stopped by the traffic police.

What is needed for transportation: cargo documents, waybill

One of the mandatory points, without which no goods should be transported, is the CTN. There are always 2 sections inside. One will be responsible for the fact of the transaction between the buyer and the seller. This is the basis on which products are written off from the sender’s warehouse and accepted into the recipient’s database. In addition, it becomes a reason to transfer money for services.

It is important that all fields for which there is information are filled out. It is advisable to cross out all empty ones. If several pallets are transported in 1 truck at once for different clients, then their own specification form is created for each. It will be used for acceptance.

In total, you need to print 4 copies, each with stamps and signatures. One remains with the sending party, this is the legal basis for decommissioning from the warehouse area for goods. Then they start loading. When the packaging deteriorates or is torn or the mounting option for the product inside is torn off, this is entered into the technical specification and certified by the seller. All other papers with the driver and his signature are sent to the buyer.

When the purchase arrives, the recipient takes one TTN. If the lot was damaged during movement, then a report is written in which everything is indicated. A corresponding mark is placed in the TTN itself. Based on these files, the buyer can make claims. If everything is good, then the consignee puts his seals and signatures, the last 2 copies go back.

What documents may be necessary for various types of cargo transportation - if the client himself comes and picks up the purchase from the seller, then it is not the consignment note that is prepared, but a regular consignment note.

The products themselves may require other papers. If food products are moved, a sanitary passport is issued. When this is a perishable batch, a checklist is prepared. It is used to check whether the temperature inside the car is appropriate.

For the movement of live animals, a veterinary passport and a quarantine certificate issued by the State Sanitary and Epidemiological Supervision Authority will be useful. If all this is sent abroad, they may be asked to sign international forms, which will be discussed below.

A set of documents for the transportation of goods: sample contracts

Below are links to download forms to fill out.

• Transportation of goods by road.
• Transport expedition.
• Application for transportation of goods/products.

Since the warehouse is a key link between the supplier and the buyer, the functioning of the entire system depends on its proper operation. If you automate routine warehouse operations, this will allow the company to establish stable operations with effective process management, which will increase profits. Contact Cleverence to solve your problems.

Agreement between the sender, recipient and intermediary carrying out delivery

With its help, you can confirm that everything is done legally. The paper is concluded between the sending party and the carrier. It must be signed by the driver who has the right to drive the vehicle, or by the forwarder who participates in the process.

If necessary, you can replace it with a power of attorney. But it is important that it bears all the recommended seals on behalf of the company.

List of necessary documents for loading and transportation of goods by various road transport: standard waybill

This contains all the information about the upcoming route. It is compiled by a company that deals with transportation. You cannot issue it without these points:

• vehicle type, make, model, registration number - you cannot drive an unregistered vehicle or one that is not specified in the documentation;
• full name of the organization that will transport the products;
• information about how much fuel is expected to be required for shipment;
• the date when the contract was concluded with the company, when the papers were signed;
• TTN number, which lists the entire assortment for loading.

In addition, any waybill must have a tear-off coupon. It is prepared in the process of registering everything necessary for cargo transportation, and all stamps are affixed. It is then checked by the company that will carry out the delivery. Therefore, it is included in the package of accompanying documents suitable for a trained and instructed driver for each transport of cargo or goods for internal movement. After all the manipulations, it is sent along with a check that everything has been paid to the client.

Documents required when purchasing a used car at a dealership

Some specialized car dealerships offer used cars and also reduce the risk when buying a used car. In addition to the above documentation, the car dealership is required to provide the following:

• Service book, which indicates that the car has been repaired.
• Documents confirming the fact of purchase of the car. This includes checks and certificates of down payment.

At the end of the procedure, you will receive the car keys and PTS, where your data and signature must be entered.

Also read: Buying a used car: pitfalls

Responsibility

If you do not have the required documents, you may receive a serious fine. If you forget your license at home, you may receive a fine of 500 rubles. If you do not have an MTPL policy with you, then you can also receive a fine of 500 rubles.

When you transfer the car to another person who does not have a license, the fine will increase to 3,000 rubles.

More severe penalties will apply if you did not receive some documents at all. For example, if you do not have a license, you can receive a fine of 5,000-15,000 rubles. There is a situation when the driver had a license, but then it was taken away. If he gets behind the wheel, he can end up in a special detention center for 15 days or receive a fine of 30,000 rubles.

And soon these fines may increase even more. Recently, the State Duma proposed to imprison people for 4 years for driving without a license.

In addition, for driving without the necessary documents, the car can be taken to the impound lot. To pick it up from there you will have to spend a lot of time and effort. In addition, you will need to pay additionally for the time the car is in the parking lot.

If you find yourself in a similar situation, try to negotiate with the inspector to bring documents from home and show them to him. You will need to have time to bring them before the tow truck arrives.

Do not store documents in the car; always take them with you home or to work when you leave the car. If they are stolen, restoration will take a long time.

You do not need to bring a medical certificate with you. The certificate should only be taken by those who have health limitations. For example, if you have vision problems.

Documents required when buying a car on credit

If purchasing a car is not possible with the accumulated funds, contact the bank for help to obtain a loan. Here you can choose the offer with the lowest interest rate.

There is a standard list of required documentation, but each bank has its own requirements. Something may not be required at all, but somewhere they will ask for more than what is listed below:

• personal passport and other documents confirming the identity of the buyer;
• employment history;
• certificate of income for the last few months;
• an application filled out on a bank form for a loan;
• information about the car seller;
• information about the buyer's existing loans.
• purchase and sale agreement for the purchased car.

In addition, you may be asked for information about education, marital status, property owned, etc.

Also read: How to buy a used car on credit

Features of entering Ukraine by car

To cross the Ukrainian border, the document requirements are slightly different. The main ones are the vehicle registration certificate and license. In this case, any ID will be suitable, except for documents issued in the USSR. To travel to Ukraine, you should also take out insurance - this can be a Ukrainian policy or a Green Card.

The sign indicating that the car belongs to Russia - RUS - is not mandatory. But according to the old traffic rules of Ukraine, it was needed, so you can play it safe by attaching it. Russians do not need a visa to Ukraine.

One more thing should not be forgotten: it is necessary to check all your debt obligations and pay them off, if any: be it unpaid bank loans, tax payments or delayed alimony payments.

If you have a certain amount of accumulated debt, you may not be allowed to leave the country. Before leaving, border guards always check the bailiffs database.

If you are not sure whether you have debts, check your identity using the official FSSP database. The section “Bank of Enforcement Proceedings” will informatively show all overdue payments. It is important to pay debt obligations in advance so that payment information is entered into the bailiffs' database.

Receipts for repayment of debts presented at the border will not save you.

Documents required for purchasing a car on lease

Buying on lease is a case when a used car is paid for with a deferment on the remaining amount. The difficulty is that when purchasing a car this way, you need to make a one-time payment that is larger than subsequent payments. It is better to entrust the execution of such an agreement to specialists who are knowledgeable in this matter. The package of documents is the same as what is required to be provided to the bank when applying for a car loan.

Also read: Buying a used car on lease: what is important to know

How to claim your rights

If you are stopped by a traffic police officer, open your side window after stopping. After this, the inspector will have to introduce himself to you and explain the reason for the stop.

Communication should be polite, you should also respond politely. Upon first request, you must present the documents in expanded form. Don't swear or get nervous during communication. Remember that you are not required to get out of the car.

Sometimes the inspector offers to go into his car. Remember that this is your right, not your responsibility. You can refuse and remain in the car.

The driver must carry the following documents with him: 1) driver's license 2) vehicle certificate 3) documents for the trailer (if any) 4) MTPL policy 5) taxi license if he is transporting passengers

Clause 2.1 of the Decree of the Government of the Russian Federation of October 23, 1993 No. “On Traffic Rules”

Fine if the driver forgot his license at home: 500 rubles

Clause 2 of Article 12.3 of the Code of Administrative Offenses of the Russian Federation

Documents without which it is impossible to travel abroad

All of the above applies only to trips within the Russian Federation. Now we will look at what documents a driver should have if he intends to cross the state border. If we talk about passing customs control on our side, then the requirements for the list of documents remain the same. But at the customs checkpoint, on the other hand, you will be required to have a “green card”, which is an international insurance policy, which is an analogue of internal compulsory motor liability insurance. You can get a “green card” from most insurance companies that have this product in their list of services offered. You can also purchase an international insurance policy directly at a specific border checkpoint. You will also need:

• international passport (its presence is not required when crossing the Russian-Belarusian border, a civil passport is sufficient);
• customs declaration (when entering Russia as proof of the legality of owning a car, and only when independently purchasing a car abroad).

Let us note that having a green card policy again does not exempt you from the need to purchase compulsory motor liability insurance - it will be required to get from home to the border and in the opposite direction.

When and who needs a waybill?

Waybills are required if both of the following conditions are met:

1. you carry out commercial activities in transport,
2. you are currently transporting luggage and/or passengers.

This is regulated by Federal Law No. 259 on the Motor Transport Charter. Its Article 1 prescribes that the law applies to vehicles that provide services. And Article 6 obliges in such cases to have a completed waybill with you.

In addition, it is mandatory for a taxi driver to carry a license to carry out this activity.