Replacing the TIN when changing place of residence - requirements, tips and procedures

Do I need to change my TIN when I change my place of residence? Today we will try to clarify this point. Due to the fact that this problem arouses the interest of a large number of our fellow citizens. The prerequisite for this is the bureaucratic red tape that, as usual, accompanies the process of changing place of residence. And which is often very burdensome for people. In this regard, it would be quite reasonable to find out in advance whether there is a need to replace documents and which ones. Is it necessary to change the taxpayer number in this situation? And if it is required, then what is the easiest way to do it?

Definition

Let's decide what kind of document we are writing about. We should not forget that there are several of these in the Russian Federation. This is the TIN itself, and in addition to it there is a TIN certificate. In the first case, the individual taxpayer number should mean the code that serves to recognize the citizen in the Federal Tax Service system. Which is simply a number that consists of a certain set of numbers. Any person receives it at birth. While the TIN certificate is a paper document that records information about the owner and the number itself. As a rule, this is an A4 sheet that contains this data, as well as state signs. In Sevastopol and Crimea, instead of this document, you can limit yourself to a special stamp in your passport.

Why is it needed?

TIN is a taxpayer identification number. There are millions of citizens living in our country, some of them have the same first and last names and even dates of birth. This unique digital code exists to identify a person. It is assigned to a person once for the rest of his life. Even if a citizen has not applied to the tax office to issue the original, his TIN is still in the database.

From the twelve-digit TIN code you can obtain information about where the person was registered for tax purposes, in which particular inspection. The first two digits indicate the subject of the Federation, the second two indicate the Federal Tax Service number at the place of residence. The number code does not change, even if a person moves to another region or changes his last name. The registration certificate itself is most often required during employment, so that accountants can withhold income tax from employees in favor of the budget.

Since the beginning of 2021, tax inspectorates have been issuing all originals on simple A4 sheets without using a stamp form, which have now been canceled by order of the Federal Tax Service of Russia dated September 12, 2016 No. MMV-7-14 / [email protected] Citizens should not be surprised at what they receive in their hands a document with all the details and a signature, but not on the usual yellowish form with a hologram.

Reasons for replacement

Is it necessary to replace the TIN if there is a change of residence? In the Russian Federation, some documents in some cases need to be replaced. For example, if you moved to another city or the documents themselves had a limited validity period.

However, the need to exchange the TIN can only be caused by the following:

• personal data has changed;
• presence of errors in the document;
• the document is lost/damaged/stolen.

This means that after moving there is no need to change this certificate. However, there are exceptions.

How to fill out the application form correctly: instructions and filling samples

Page #1:

• number of the Federal Tax Service at your place of residence;
• Full name according to the new passport. If a situation arises where there is no middle name, “1” is entered in the required column;
• the number of copies that you added to the signed application is written in the bottom right if you receive the TIN through a representative or using the “Registered Letter” method;
• numbers “5” and “6”, depending on how you receive the TIN - independently or through a representative with a notarized power of attorney: 5 - the form is filled out personally by an individual - the applicant;
• 6 - the form is filled out by the applicant’s representative with a notarized power of attorney in hand;

The remaining items on page No. 1 are filled out by tax office employees.

Sample of filling out 1 page of the application

Page #2:

• new surname in full, first name and patronymic - initials;
• old surname, first name and patronymic in full;
• the year the surname changed;
• number indicating gender: 1 - man, 2 - woman;
• applicant's date of birth;
• place of birth - according to passport;
• identification document code: “21” - passport (then information about the passport is entered - series, number, by whom it was issued, date and place of issue), for other identification documents - on the basis of Appendix No. 1 on the procedure for filling out an application for tax registration in Federal Tax Service;
• citizenship: 1 - citizenship available;
• 2 - the applicant does not have citizenship;

Sample of filling out page 2 of the application (part 1)

Sample of filling out page 2 of the application (part 2)

Page #3:

• new surname in full, first name and patronymic - initials;
• information about your document that confirms registration (if not indicated in the passport);
• former place of residence, if the address has changed;
• signature of the applicant or his representative.

For persons who live outside the Russian Federation, you should write the code of the country of permanent registered residence, as well as indicate the day, month, year of completion of your official stay in the Russian Federation;

If you receive a TIN using the “Registered Letter” method, you must also indicate your place of actual residence.

Sample of filling out page 3 of the application

Urgent replacement

There are a number of reasons why, after changing your place of residence, it is necessary to immediately change the “paper” certificate itself. However, not the TIN in digital form. In what cases does such a need arise? This happens when:

• the old certificate is lost;
• the certificate is necessary for working as a civil servant;
• required for filing tax deductions.

Thus, it follows that there is no need to change the TIN if your place of residence changes. Therefore, there is no need to rush to replace it in the absence of compelling circumstances.

Identification code replacement scheme

The procedure involves the sequential execution of a series of specific actions. To use the functions of the service, you will need to register with State Services.

The process of creating a personal account on the service is simple:

1. You will need to enter your passport details, SNILS, indicate your email address and your phone number.
2. After receiving the activation code, you will need to enter it into the portal.
3. Simplified entry provides access to a range of options on State Services.

An undoubted advantage of the portal is the presence of detailed text tips. With their help, working with the service is available to ordinary users.

By logging into your account on the government services website, the user gets the opportunity to work on the portal. The next steps are simple:

• From the list of options you will need to select the “Services” section.
• From the list of proposed headings, you will need to click on the line “Taxes and Finance”.
• The next step is to click on the link “Tax accounting for individuals”.

Certificate and TIN

However, it will be necessary to change the TIN if you change your place of residence. Since the certificate is issued by the regional tax service, it will contain the name of the city in which it was issued. If you change your place of residence, this paper will need to be replaced. There is just no urgency in this. Again, we are talking about the form itself. As already noted, the TIN is assigned only once and cannot be replaced throughout life. This will never be necessary. The information about the person will be provided to the Federal Tax Service according to his registration. And tax notices will reach him without his direct participation.

On one's own

If an interested person wants to change his tax certificate on his own, he will need to follow the following algorithm:

1. Collect a specific list of documents that will be needed to replace the tax document.
2. Contact the tax office at your place of permanent registration.
3. Obtain a special form from the tax inspector to obtain a new TIN.
4. Fill out the form provided.
5. Submit to an employee of the government organization all the documents collected in advance and the completed application.

According to the law, the applicant will be able to obtain a TIN for a new surname from the tax authority in 1 working week, counting from the day when the tax officer received all the important papers necessary for carrying out this operation.

Where to exchange

Where can I make an exchange if necessary? This issue is being dealt with in Russia by:

• multifunctional centers;
• tax office.

In addition to the listed organizations, you can replace an old certificate or get a new one using the “State Services” service. No other organizations in the Russian Federation will help in solving this problem.

When can I receive the finished document?

It should be understood that the law does not establish certain requirements regarding the timing of changing the TIN certificate after changing the personal data of citizens.

The initiator of this process is the citizen himself at a time convenient for him. Experts advise not to delay the procedure. It is better to prepare the document in advance, before it needs to be presented elsewhere.

The document is not issued using the electronic service. Through State Services, you can apply for this service at the tax department or make an appointment with an inspector. In any case, you must receive a new form when visiting the tax office.

The timing of changing the TIN through State Services depends on the form of use of the service. Pre-registration will require visiting the department and submitting an application. It usually takes 5 working days to issue a new form. To obtain it you need to visit the tax office. Submitting an electronic application to replace the TIN involves visiting an inspectorate employee to obtain a new certificate.

What to do

When changing your place of residence, it is neither necessary nor possible to change your TIN. You can only replace a certificate that contains the person’s number and data. Necessary for this is:

1. Documents containing new data necessary for inclusion in the certificate;
2. Payment of duties (not in all cases);
3. Sending a written request to the MFC or the Federal Tax Service with registration documents;
4. Receipt of a completed certificate.

Currently, this is the procedure adopted in Russia. It's quite simple, although a little prep work is required. For example, in the case of documents that need to be submitted for registration.

Step-by-step instructions for changing your TIN

1. On the main page of the Federal Tax Service website you need to select the section for individuals.
2. From the section of popular queries “I am interested”, select the “TIN” link.
3. At the bottom of the page, after general information about the taxpayer number, there is “Life Situations”, where there are links to the most common queries.
4. Select the request “I want to register (get a TIN).” If the applicant chooses another link to re-issue the document, he will have to pay a fee, which is not suitable in case of a change of surname.
5. Go to the electronic service “Submission of an individual’s application for registration.”
6. Fill out the form, select the place where the certificate is issued, send a request.
7. Receive a TIN within the specified period by visiting the inspection in person.

The advantage of working with the service is that you will not need to collect a package of documents. If a citizen does not have free time to pick up the completed certificate from the inspection, it is better for him to send the application by registered mail with notification. In this case, the inspection will send a response to the sender's postal address. The letter will contain the original certificate.

As a result, it turns out that anyone can find a suitable way for themselves to change their TIN when changing their last name, even in the absence of free time or Internet access. A document with updated information will be issued free of charge, and no one will fine a citizen if he does not replace the certificate on time.

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List of documents to obtain it

The general plan of action for solving this problem is not difficult. But there is still guidance on how to get a new one, regardless of the purpose for which it was required.

Among the documents required for this should be:

• statement;
• passport (substituting document);
• previous evidence;
• receipt of payment of the duty (for individuals this is 300 rubles);
• certificate of registration (not required if you have a passport).

This list is not final. In some situations, additional paperwork will be needed. In particular, when it is necessary to take a certificate for a minor.

Is it possible to restore the TIN in the MFC?

Many users are interested in whether it is possible to restore a TIN if it is lost? If your ID is lost or damaged, you can restore the document by ordering a duplicate of the certificate. The taxpayer number is stored in the database and will remain the same. To replace a damaged or lost certificate, a duplicate is issued, for which you must pay a fee of 300 rubles and attach a receipt to your application.

How can I restore my number? The application is sent to the Federal Tax Service at the place of registration by mail, through a representative, or submitted during a personal visit. It is convenient to restore the TIN through the MFC if it issues identification numbers to taxpayers. You can visit the nearest multifunctional center and take a coupon for the electronic queue or sign up in advance through the MFC website.

To make a pre-registration, go to the website of the local MFC and make an appointment online. In this case, in addition to the receipt and application for restoration, you will need to provide identification.

TIN for a minor

You can replace the TIN for a minor after moving quite quickly if you follow the instructions. Usually in this case, when changing the TIN certificate, the Federal Tax Service requires the following:

• a statement written by one of the parents;
• birth certificate;
• certificates indicating registration (child and parent);
• passport of the legal representative.

Starting at the age of 14, adolescents can undergo this procedure on their own. In the event that you only need to reissue the certificate, it will be necessary to pay a state fee. Otherwise, your application will be rejected.

Via post office (required documents)

Those citizens who want to send documents to receive a new TIN by mail using a registered letter will need to prepare the following list of documents:

1. Application in a special form. This form can be obtained directly from the tax office. Inspectors of this government organization will show the applicant a sample of the form. In addition to the basic information on the application form, you will also need to write the number of applications that need to be listed.
2. A notarized photocopy of the passport with a changed surname. The interested person will first have to take a photocopy of the passport and have it certified by a notary office.
3. Certificate of permanent residence registration , if this information is not indicated in the new passport.
4. Original TIN certificate.
5. A notarized copy of the marriage certificate.

Application form:

How long will it take to wait?

You will still need to replace your certificate if you change your address. Usually this operation lasts within five days. We recommend waiting for exactly this amount of stock before going to the MFC or the Federal Tax Service to get it. Sometimes this period is longer. This operation is not complicated and does not take much time. As a rule, the citizen is notified of the need to obtain a completed certificate. They often use mail or telephone for this.

Exchange of TIN through the Gosuslugi portal

Residents of the Russian Federation who have a confirmed account in the electronic government services system can replace a paper taxpayer certificate without contacting the Federal Tax Service, without leaving home.

Those citizens who have not yet managed to register on the portal are recommended to do so, since its functionality can significantly simplify and speed up interaction with government bodies at all levels when resolving various issues. To start the authorization procedure, you need to go to gosuslugi.ru, click the “Register” button and fulfill all the system requirements. The registration procedure will not cause any difficulties and will be accompanied by tips. You just need to prepare your civil passport, SNILS, mobile phone number and email address in advance.

What will you need?

To receive the service, you must create a verified account . It is created in the system in stages, in three steps.

• The first involves entering your mailbox address and password when registering . The system will send a letter by email, by clicking on which the user will confirm his registration;
• After this, you need to log in to your personal account and enter additional information about yourself . The system will check the data, after which the account will become extended. But this does not yet provide access to all services and functions of the portal;
• You are required to confirm your identity . To do this, you need to contact the territorial center in person, where you need to present your passport. You can also do this through Mail and using an electronic key.

After confirmation, all departmental services and all information will become available.

You will also need documents, some free time and Internet access. In case of loss or damage to the certificate, it will be necessary to pay a state fee. It is approximately 300 rubles (may vary depending on the region).

Required documents

The list of documents is standard, however, it may vary depending on the circumstances of the certificate replacement. The entire package is attached electronically to the application.

Standard package:

• A completed application form;
• Identity document (passport);
• A copy of the marriage certificate;
• Document about the place of registration or temporary stay (sometimes);
• Receipt of payment of the state duty (required only in case of change due to loss or damage to the document).

Statement

During the registration process, an application form opens, which contains information about the applicant.

• First, basic information is indicated, including full name, gender, date and place of birth, individual TIN number;
• Citizenship details follow;
• The second step is the data of the identity document (series, number, department code, date of issue);
• Below is a section about former surnames;
• Contact details follow below.

Step by Step Actions

• Register on the portal if you have not done so before;
• Log in to your personal account;
• Go to the “Taxes and Finance” section;

• Then open the subsection “Tax accounting for individuals”;

• Select ;
• Select the electronic submission method;
• An application form will open, where you must carefully study all the positions and fill out each item without missing anything;
• After all points of the application, additional information will follow, which contains information about the document confirming registration or stay, and about the legal representative. Accordingly, it is necessary to fill out these requirements only if the relevant document is available or the person is represented by a legal representative;
• The fourth stage is sending to the Federal Tax Service;
• You must expect a response within five days about the date and time of your visit to the department to receive the document. The answer will come by email and as a notification in your personal account.

If a citizen cannot appear to receive it, he can receive the service with the help of a legal representative whose authority is confirmed by a notary. In this case, the representative will need to provide a power of attorney.

1. In order to sign up to submit an application in person, you also need to go to your personal account, in the “Taxes and Finance” section;
2. Select “Tax accounting for individuals”;
3. Information about the service will be provided here, read it and select “Make an appointment” below;
4. Enter your information, select a convenient branch and submit your application;
5. Please wait for a date and time for your visit.

Step 1

Log in to the site. To do this, find the “Personal Account” button on the main page of the portal and click on it. On the page that opens, enter the login and password that were set during registration in the fields provided.

Authorization on the State Services website

Step 2

The first step should be to change your last name on the State Services website itself. This can be done in your personal account in the “My data and contacts” section. If this was done earlier, then the step is skipped. Go directly to the TIN request.

Go to the personal data section

Step 3

Go to the main page of the portal. Find the “All services” button. They press on it.

Select services on the main page

Step 4

A list of all services that can be obtained using the portal will open. Find the “Taxes and Finance” category. It lists some of the most popular services. You need to click on the inscription “Tax accounting for individuals.”

Go to the tax section of services

Step 5

A window will open with a full description of the service. Here is a description of what documents you need to provide to the Tax Service when applying. You will not have to pay state duty. Having studied all the information, proceed to submitting an application directly. If the applicant has an electronic digital signature, then select the “Electronic service” item. Otherwise o. Then, on the right side, find the “Get a service” button and click on it.

Selecting an application form

Step 5

The application form will open. The data in it will be filled in automatically, based on the information in your personal account. They're worth checking out. If an electronic service is selected, then click on the “Proceed to signing the form” button. In the absence of an electronic digital signature, the Federal Tax Service office where the applicant will receive the finished document is first selected.

Verification of personal data and order class=”aligncenter” width=”866″ height=”620″[/img] Making an appointment at the Federal Tax Service department

Step 6

If you receive an electronic service, the next step is to sign the document with the applicant’s digital signature. If you choose to contact the Federal Tax Service in person, then the user will be asked to choose a time that suits them to visit the tax office. After this, a notification confirming your appointment will appear in personal messages on the State Services website. All you have to do is come to the branch at the chosen time and pick up the finished certificate.

Conclusion

1. The Taxpayer Identification Number (TIN) is assigned to everyone and is necessary to control the execution of tax payments.
2. Changing the TIN is necessary in case of a change of name, loss or damage to the certificate. It implies a change of document, not a number.
3. Submitting an application is possible by independently visiting the tax structure, the MFC, as well as through the State Services portal.
4. You need to log into your personal account with a verified account, write an application and attach supporting documents (passport, copy of marriage certificate). Wait about five days for a response.
5. Replacing a certificate as a result of loss or damage requires payment of a state fee.

Sources

• https://GosGo.ru/zamena-inn-cherez-gosuslugi-kak-izmenit-ili-pomenyat-cherez-sajt/
• https://intless.ru/startup/nalogi/zamena-inn-pri-smene-familii.html
• https://zakonguru.com/semejnoje/smena-familii/zamena-inn-gosuslugi.html
• https://gosuslugi-site.ru/zamena-inn-pri-smene-familii/
• https://prezident.org/info/kak-cherez-gosuslugi-pomenjat-inn-pri-smene-familii-11-10-2020.html
• https://gosuslugid.ru/pomenyat-inn-pri-smene-familii-cherez-gosuslugi
• https://mfc-list.info/zamena-inn-pri-smene-familii-gosuslugi.html
• https://InfoGosuslugi.ru/portal-gosuslugi/nalogi-i-finansy/zamena-inn-pri-smene-familii-cerez-gosuslugi.html
• https://gosuslugigid.ru/finansy/smena-inn.html
• https://gosuslugi-official.help/zamena-dokumentov/inn.html
• https://urist.club/administrative/oformlenie-dokumentov/inn/pomenyat-fiz-litsa.html

How long does it take to change the TIN?

Undoubtedly, many are interested in the question of the period for replacing the TIN certificate. How long does it take to change the TIN? Typically, this process lasts one to two weeks. But you should not think that the document will be produced exactly within this time frame. Sometimes the process takes longer. Also, the taxpayer may be sent by mail a letter from the Federal Tax Service to pay taxes, where the old last name is still indicated. These circumstances should not scare you. You can safely pay the tax. However, it is worth keeping the receipt to avoid misunderstandings with the tax office and to have proof of tax payment.