House book for a private house

In accordance with the order of the Federal Migration Service No. 288, the house register must be filled out for each isolated household, be it an apartment or a private house. The same legal act explains how to fill out a house register.

The main purpose of a house register is to record information about all persons ever registered in a residential premises. It contains the most complete information about all former and current residents of an apartment or house.

Where to get or obtain a house register for a private house

In this section of the article you will find answers to questions about where to get a house register for a private house and how to register a house register for a private house.
We will tell you below how to register in a private house at your place of residence in a private house. Here you can watch a video about registration at the place of residence through the public service portal: In accordance with clause 85 of the Administrative Regulations for the provision by the Federal Migration Service of public services for registration of citizens of the Russian Federation..., approved by Order of the Federal Migration Service of Russia dated September 11, 2012 No. 288 (hereinafter referred to as the Regulations), The answer to the question of where to register a house register for a private house was as follows. Until 04/05/2016, a house register for a private house could be obtained from the Federal Migration Service of Russia by submitting an appropriate application, and from the specified date until 04/16/2018 from departments of the Ministry of Internal Affairs. Directly or by contacting through the multifunctional center (hereinafter referred to as the MFC). However, Regulation No. 288 was repealed.

Important! On April 17, 2018, the Administrative Regulations of the Ministry of Internal Affairs of the Russian Federation came into force for the provision of public services for the registration of citizens..., approved. by order of the Ministry of Internal Affairs of the Russian Federation dated December 31, 2017 No. 984 (hereinafter referred to as Regulation No. 984), which does not provide for the registration of house books. Instead, data on citizen registration is recorded in the Mir system database (clause 115.6 of Regulation No. 984)

For more information about the abolition of house books, read the material from ConsultantPlus. If you do not yet have access to the ConsultantPlus system, you can obtain it free of charge for 2 days.

Where to go?

The legislation establishes a procedure for contacting the authorities if a citizen wants to register his residence in his residential property (Order of the Federal Migration Service of Russia No. 288), but does not establish a procedure for restoring the house register.

Therefore, in order to take action to restore it, you need to contact the Territorial Center, which provides services to the population. As a rule, there are such institutions in every district of large cities.

But if for some reason you cannot get to this center or it simply does not exist in your place of residence, you can turn to a regular BTI for help.

In addition, today the Federal Migration Service at your place of residence also deals with issues of restoring house books . Therefore, before collecting the necessary package of documents, consider all the options of government agencies that you should contact.

Once you have decided, you can begin collecting the necessary documentation.

List of documents for creating a house register

We continue the conversation about how it was possible to obtain a house register for a private house. The application for a house register for a private house was accompanied by:

a blank form that can be purchased at an office supply store;
a document confirming the applicant’s ownership of the residential building (extract from the Unified State Register of Real Estate or a certificate of ownership);
document of title (privatization agreement, purchase and sale agreement, court decision, certificate of inheritance, etc.);
consent of co-owners, if any, certified by a notary.

A sample application can be downloaded from the following link: Sample application for registration of a house register for a private house.

In addition, it was required to present an identification document of the applicant.

In accordance with paragraph 85 of the Regulations, house/apartment books were issued for isolated residential premises, which could be:

private residential building;
part of such a household;
apartment;
part of it;
room.

When issued, the apartment book was numbered, laced and sealed with the seal of the Ministry of Internal Affairs unit. An entry was made in the registration journal that a house register had been issued for a private house. The latter is kept in the territorial division of the Ministry of Internal Affairs, where the house register for a private house was received. The original house register is kept by the owner of the property.

Thus, the answer to the question of how to open a house register in a private house is quite simple: you had to collect the above set of documents and contact the appropriate department of the Ministry of Internal Affairs or the MFC.

Design options

Receipt at the MFC

Single window service or MFC , created in each municipality recently, also deals with registration of house books.

To obtain a document from this organization, you must provide a list of documents similar to the previously described and write applications in the form prescribed by law.

The procedure for registering a house register in this organization is the same as in the Federal Migration Service. The document is prepared within 5 working days and issued to the owners of residential premises.

The transfer of the accepted application and copies of the documents you provided to the relevant authorities is carried out by MFC employees without your participation. You will also receive the finished document at the MFC ; you will be informed of the date of receipt additionally.

Through the Internet

It is not possible to register a house register using the Internet , since registration requires the personal presence of the owners.

Through the State Services portal, it is only possible to issue an extract from the existing house register. You can also order a blank document form through the online store.

How to make a book: a sample of filling out a house book for a private house

The house register form (Form 11) was approved by Appendix 8 to Regulation No. 288.

On the title page of the house register for a private house, the address of the household to which the book was issued was written (house number, apartment number, street name and locality).

The first section of the document contained information about the owners of the property:

Full name of the owner or each of the owners;
information about the document that confirms the right to a residential building (this could be an extract from the Unified State Register of Real Estate, a certificate of ownership);
the size of the share of each owner in the right to home ownership.

The second section included data on individuals registered in a private house:

Full name and place of birth;
date of birth;
for those liable for military service - a mark on military registration;
passport data of persons over 14 years of age, birth certificate data of children under 14 years of age;
a note on registration or deregistration.

A sample of filling out a house register for a private house can be viewed at the link: House register for a private house - sample.

What it is?

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An extract from the home book will help the buyer of residential real estate in time to draw conclusions that the transaction violates, for example, the rights of a minor child or a citizen who can permanently reside in the apartment even if the owner changes. Sellers of dubious apartments often hide such information, sometimes even reducing the real price in order to sell it faster.

But few people know what awaits such a buyer in the very near future - legal proceedings, and the court will most likely side with the victims, return their housing, and it is not a fact that the money will be returned in full to the buyer of such housing.

The book is a numbered and laced journal, where employees of the passport department of the management company enter all the current information about living citizens - when they were first registered, issued and the place of new registration.

Therefore, several voluminous pages may be allocated for one specific apartment if the history of the property has many years of records.

This means that the presence of property/or simple registration of an outside tenant will necessarily have his own account, and on its basis the rent will be calculated based on the number of all residents.

Why is it needed?

In many everyday circumstances, citizens require extracts from the house register; such reference official information will definitely be requested:

To carry out any transactions for the alienation of property in favor of third parties: sale, donation, inheritance.
When applying for social state support for obtaining preferential payment for housing, child benefit or disability pension (with a 50% discount on rent). The certificate will contain information about persons of interest to the social service.
In case of a change in the place of permanent residence, an extract will be needed for registration at the new place of registration of the citizen.
If spouses file for divorce, then information is needed to determine the share of each of them in the division of acquired property, while respecting the legitimate interests of their common children.
Only current records are the basis for charges for utility bills, contributions for the maintenance of common property, and rates for garbage removal.

Also legally significant extracts from the book will be required:

If parents of children need to stand in line to reserve a place in a preschool institution.
To register for elementary school.
When applying for free medical care and receiving medications that can only be issued at the place of permanent registration.
When filing lawsuits regarding residential real estate, obtaining a license to carry and use weapons, and registering supplies with the employment service.
For real estate transactions, the certificate will show which of the residents has the right to the apartment being sold, for example, persons serving a sentence in prison, or undergoing a long-term rehabilitation course in a mental hospital.

It would take a long time to list all the life situations when an extract from the house register might be needed, so it is important to know where to get the necessary information.

How to restore a house register for a private house

If damaged or lost, the house register for a private house could be restored. In accordance with paragraph. 3 clause 85 of Regulation No. 288, the restoration of the book, as well as its receipt for the first time, was carried out at the request of the owner of the household. The application was also accompanied by a document confirming the ownership of the house. In addition, it was necessary to present the applicant's passport. The fact of re-issuance of a book is also subject to recording in a special journal, which is stored in a department of the Ministry of Internal Affairs.

To restore data about persons registered in the household, it was necessary to provide identification documents of these individuals. The documents in which the registration mark is placed are:

passport of a citizen of the Russian Federation - from 14 years of age;
birth certificate of a child with a certificate of registration at the place of residence - up to 14 years of age.

It is on the basis of such data that the house register should be refilled.

If the book was damaged, but the information entered in it was readable, the data from the damaged one was transferred to the new house book.

Due to the cancellation of the issuance of house books from April 2021, they are no longer being restored.

If the owner has changed

A house register is a document of living space. When selling or any other type of alienation of real estate, the recreation center is transferred to the new owner . The new owner acquires responsibility for storing and maintaining the document.

Read about whether you need a house register when buying a house or apartment here.

The house register is actually the passport of your apartment , so treat its registration and storage properly to avoid any problems.

Extract from the house register of a private house

A house register is a document that contains information about all persons who have ever been registered in a given household, therefore there are 2 types of extracts from it:

regular, containing information about registered persons at the time of drawing up the extract;
expanded, which reflects information about all individuals - both those registered in the house at the time of drawing up the extract, and those already deregistered.

In any case, the statement will contain the following columns:

Full name and place of birth of the individual;
date of his birth;
for those liable for military service - a mark on military registration;
passport data for persons over 14 years of age, birth certificate data for children under 14 years of age;
a note on the registration of an individual or his deregistration (when preparing an extended extract).

In accordance with Art. 77 of the “Fundamentals of Legislation on Notaries”, approved by the Supreme Court of the Russian Federation dated February 11, 1993 No. 4462-I, a notary has the right to certify an extract from a document issued by a government agency. Read about the new regulations for performing notarial acts in the article Regulations for performing notarial acts by notaries.

A sample extract from the house register of a private house can be viewed at the link: Sample extract from the house register.

What documents now replace an extract from the house register? This issue is resolved in different ways, depending on the region and situation. For example, the court may accept as evidence of residence in a residential premises an extract from the personal account made by the management organization. For a housing subsidy, a certificate from the Criminal Code about the residents is suitable. In addition, you can request a certificate of information from the old house register in the archive where it is stored.

Validity period and storage features

All books currently have the status of archival documents and are not officially used. The house book can be kept in the hands of the owner, so it is necessary to follow certain rules for its use:

Do not hand it over to strangers for safekeeping. The state does not take responsibility for its safety, so it can only be stored directly with the owner. Even people who live in the house but are not its owners cannot keep it.
Residents of the house are capable of intentionally or accidentally damaging or ruining the house register, so it is worth keeping it out of their reach.
It is strictly forbidden to tear out sheets from the house register, even if the information written on them is no longer relevant. All pages are numbered and bound, so if even one of them is missing, the book will be considered legally invalid.
Under no circumstances should the dead be erased from the book. Corrections had to be made by an authorized specialist.

Why do you need a house book for a private house?

As we have already indicated earlier, the main purpose of the house register is to store data about persons who are registered in a private house at their place of residence. Therefore, books were issued:

when selling a private house (it is the house register that will prove that no one is registered in it or that all registered persons are included in the real estate purchase and sale agreement);
registration of individuals at the address of the household or their deregistration;
resolving housing disputes;
loss of a passport to confirm the registration of an individual in a household;
proving the fact of residence of an individual in Russia as of 02/06/1992 to confirm the presence of Russian citizenship;
assignment of benefits (the book will confirm the number of individuals registered in the household, as well as the registration of a person in the privileged category in the house).

In 2021, all data about persons registered in the house is stored in the Mir system. They can be provided in the form of a certificate. In rural areas, these certificates are issued by rural settlements. Throughout Russia, certificates are issued by the migration divisions of the Ministry of Internal Affairs of the Russian Federation. There is no need to pay for the certificate.

Background

For a long time it has been necessary to track the movements of people and know their exact place of residence. At first these were revision tales and confessional paintings.

Then household books appeared, which were kept on collective farms and village councils. In cities there were apartment cards.

Everyone who arrived at a new place of residence had to be assigned to some kind of dwelling, which was entered into the registration documents.

Today, they continue to keep house (apartment) books, and in rural areas – house and household books.

House book cover

Rules for registering individuals in private houses at the place of residence

In accordance with clause 16 of the Rules for registration and deregistration, approved. By Decree of the Government of the Russian Federation dated July 17, 1995 No. 713 (hereinafter referred to as Rule 713), an individual has 7 days to submit an application for registration at a new address. Along with the application, the following is also submitted (clause 49 of the current regulations):

personal identification document;

a document on the basis of which the applicant moves into residential premises, the rights to which are not registered with Rosreestr;
act of the guardianship and trusteeship authority (if any);
written consent of all co-owners or adult users of the residential premises.

In accordance with clause 24 of the current regulations, documents for registration of an individual can be submitted through a single portal of public services. An individual may be refused to accept documents for registration if the application form is violated or if there are insufficient documents (clause 58 of the current regulations).

The right of a citizen of the Russian Federation to choose a place of residence in accordance with Art. 8 of the Law “On the Right of Citizens of the Russian Federation to Freedom of Movement...” dated June 25, 1993 No. 5242-I may be limited:

in the border zone;
closed military camps and territorial entities;
disaster zones and places where a state of emergency or martial law has been declared, etc.

After checking the correctness of the documents, the registration authority makes a decision to register the individual and puts the corresponding stamp in the individual’s passport and the Mir system. The house register is no longer used in 2021. You can read about the rules for registering foreigners in the article Registration of a foreign citizen at the place of residence.

When you might need it

Previously, it was required to carry out purchase and sale transactions with private houses, and was handed over along with other documents when registering transactions in Rosreestr. Now you don’t need it to make these transactions. It may be required in controversial situations or legal proceedings regarding property rights, when several people claim the living space. There is usually no such problem with apartments. Related government agencies, banks, etc. may require it. If you have it, you can provide it. If not, refer to the order of the Ministry of Internal Affairs N 984 of December 31, 2021 on its cancellation. If it is persistently demanded by some authority, write an official request to the manager, again with reference to the order. This usually helps to avoid complying with inadequate requirements of specialists who are not aware of changes in legislation.

Although the need to maintain house books has been abolished at the legislative level, they have not yet lost their importance. After all, the house register stores information about all citizens living or temporarily registered in the house. It is written out in one copy, even if there are several owners of the living space. If necessary, the document will be given by one owner to another. It is worth storing it carefully in case you need to restore your registration data. Based on the house register, an extract is prepared which is used in many authorities.

Procedure for registering children in private homes

Registration of children under 14 years of age is carried out by their legal representatives with whom they live together. Along with the application for registration, the following are also submitted (clause 50 of Regulation No. 984):

passport of the legal representative;
child's birth certificate;
act of the guardianship and trusteeship authority (if necessary).

If the legal representatives of the child are not the parents, documents certifying their status (certificate of a guardian, etc.) are also submitted.

The presence of registration is confirmed by the corresponding certificate, form No. 8 of which is approved in Appendix 2 to the current regulations. When issuing a passport upon reaching 14 years of age, a registration stamp is affixed to the passport. Newborn children must be registered within 7 days from the date of registration of the birth certificate. In accordance with clause 16 of the Law “On Acts of Civil Status” dated November 15, 1997 No. 143-FZ, the period for applying for the birth of a child is 1 month.

Registration of children at the place of residence of their parents is carried out regardless of the consent of the owner of the home (clause 28 of Rules 713).

Recovery procedure

If this document is lost, in order to restore the house register, you need to contact the migration service again with several papers:

a written application for reinstatement;
a new form according to Form 11;
the same package of documentation as for initial registration.

To receive a house register again, if it was not lost, but simply ended, the procedure for contacting the FMS is similar to that described above. When restoring a document, only relevant data that is taken into account during registration is required.

Rules for deregistration of individuals

Deregistration of an individual is carried out on the basis of:

Applications from the owner of a private residential building to cancel the registration of an individual to whose registration he did not give consent (clause 53.2 of the current regulations).
A court decision or death certificate of an individual. We will tell you more about cases of deregistration of an individual without his direct participation in the next section of the article.
Applications from an individual regarding deregistration. It must indicate the address where the individual is moving (clause 54.1 of the current regulations).
Applications of an individual for his registration at a new address.

Within 3 days from the date of submission of one of the above documents, the individual is deregistered by affixing the appropriate stamp in the individual’s passport (clause 33 of rules 713, clause 118.3 of Regulation No. 984).

When registering an individual at a new place of residence, he is deregistered at his previous place of residence from the moment of registration at the new place.

Registration methods

Due to the fact that the state is actively trying to simplify administrative procedures, today a huge number of documents, certificates, payments and permits can be issued through the State Services website, or through the structure of multifunctional centers (MFC).

Through State Services

It is impossible to fully register a recreation center through the State Services website, since the menu of this resource does not have such a function. But still, Internet technologies can greatly simplify registration.

The fact is that on State Services you can make an appointment with your regional FMS and come for a consultation at the office for a certain time.

Page for making an appointment with the regional FMS through State Services

As can be seen from the form, the reception must take place no later than 40 days after registration of the application and the applicant must have only a passport with him.

Through MFC

Unlike the State Services website, regional MFCs provide citizens with a full range of services for registering recreational centers. At the MFC you can:

to get a consultation;
purchase a form;
apply.

MFC services are also free and the registered book will be issued to you after 5 working days from the date of submission of the application.

Registration at the MFC

The disadvantage of contacting the MFC is that the center’s employees do not have complete information about options for resolving complex issues. In fact, the MFC is an intermediary between you and the FMS; it only takes your documents to the FMS, and then picks up the finished ones.

Sources

Boris Safarovich Ebzeev Man, people, state in the constitutional system of the Russian Federation. 2nd edition; Prospect - M., 2021. - 205 p.
Alexander Ivanovich Stakhov Administrative control and supervisory proceedings; Mir - Moscow, 1999. - 471 p.
Belousov Danila Customs law. Crib; Scientific book - M., 2009. - 349 p.
Bekhtereva E. V. Medical services. Features of accounting and taxation; Scientific book - M., 2009. - 395 p.
Andreevsky Sergey Case of Naumov; Mechanical engineering - Moscow, 1986. - 150 p.

Cases when an individual is deregistered without his participation

Clause 31 of Rule 317 specifies cases when an individual is deregistered without his direct participation:

Recognition of an individual as a missing court decision that has entered into legal force.
Death of an individual or declaration of death. In this case, the date of deregistration is the date of death of the individual, determined on the basis of the death certificate.
Eviction from a private home based on a court decision that has entered into force.
Detection of unreliability of information or documents that became the basis for registration of an individual. The basis in this case is also a court decision that has entered into legal force.
Detection of fictitious registration in a private house. The basis is the decision of the registration authority.

Where to buy?

To open a house register, you need to submit the necessary package of documentation to the FMS office that services the territory in which the private house is located. The completed and correctly executed document must be certified by the migration service.

If you want to know where to buy a house book, you can get it at a bookstore or find it in the stationery department. You can also pick up an unformed, “blank” form at the FMS office itself (depending on the place of purchase, it is recommended to check how much a specific copy costs).

How to apply?

The owner or tenant of real estate who wishes to acquire this book must provide:

passport and other identification documents;
certificate certifying ownership;
extract from the Unified State Register;
if the housing is not yet owned, then documents such as a will, privatization certificate, deed of gift, and court decision will be required;
certificate in form No. 9.

The stationery itself, Form No. 11, is purchased at retail by the apartment owner or tenant, after which it is provided to the FMS archive for making records about people who were registered at this address.