House book for a private house - is it necessary in 2021

House

Our lives are gradually moving into a digital format. Many facts and documents are stored only in electronic form, but some of them must be kept in paper form. The official concept of a house register is not given in legislation, but regulations and administrative regulations refer to it. Today, an important question is asked: “Where can I get a house register for a private house?” Nowhere else, because they were cancelled!

The concept and purpose of maintaining house books

The house register (DK) is a form of citizen registration that is valid throughout Russia. Previously (until 2016), this was an official confirmation of a person’s registration at the place of residence, compiled for all isolated households. And the Federal Migration Service was in charge of processing this document.

Currently, the functions of registering citizens have been transferred to the Department of Internal Affairs of the Ministry of Internal Affairs of the Russian Federation. In this regard, the previously existing administrative regulations were canceled. Now another one is in effect, based on . According to him, there is no need to keep house books.

For those who are interested in this document, it is worth explaining what a house register for a private house is. This is an A4 paper magazine that comes in two shapes: No. 11 and No. 18. The differences between them are in the orientation of the pages.

Forms can be purchased at stationery stores, although previously they were issued free of charge at departments of the Ministry of Internal Affairs.

The form itself is not an official document. For it to gain legal force, you need to register it with the regional migration department or passport office.

Not every property owner understands why a house register was needed for private households. This document had to be in every residential premises - apartment, house or room, provided that they have the status of separate housing. The log contains information about the owners of the premises and other persons who are registered in it.

According to the procedure, when registering a recreation center, the owner writes a statement indicating the reason for the application:

initial issue;
loss of an old magazine;
damage to the recreation center and so on.

As mentioned above, it is now possible to give a definite answer to the question of whether a house register is needed for registration in a private house. Currently, it is not needed, but the existing recreation center may still be useful in case of clarifying information about who was registered in a particular premises and at what time.

Find out in more detail what an extract from the house register is.

Rules for registration and deregistration of citizens

The house book records the facts of registration and deregistration of citizens. These procedures themselves have their own characteristics and rules.

So, to register a person over 18 years of age in a private home, the following is required:

consent from the owner of the house and other registered citizens in writing;
sufficient space for one person; The rule does not apply to minors.

When registering citizens over 18 years of age, their personal presence is required, as is the owner of the house. The remaining registered persons may not be present, but must record their consent to registration in writing, which is then certified by a notary.

When registering a minor, registration of at least one of the parents is required. The consent of the owner and the area of the housing are not taken into account in this case. When a child is discharged from the mother's house and registered in the father's house, the mother must give her written consent.

As for the discharge procedure, it can be voluntary or compulsory.

It is carried out voluntarily in the following cases:

moving to a new place;
divorce;
selling a house;
expiration of the temporary registration period.

And a person is forcibly discharged on the basis of a court decision that found that he violated the rights of other residents.

Registration of a house book

The house of residence is drawn up in one copy, regardless of how many subjects are registered or live in the house. It must be registered by the owner of the premises, and if the housing is in shared ownership, by any of the share owners.

The purchased book form must be registered at the representative office of the Russian Migration Service. Knowing how to make a house register for a new private house, you can save time on collecting documents.

After receiving the papers, an authorized employee of the state body determines the content of the documents and their list. The certified book is bound, numbered and sealed with the seal of the institution. After this, the stitched magazine is returned to the applicant. As a rule, a migration service employee tells the homeowner when and where to get a house register for a private house.

The owner of the house must independently ensure the storage of the journal, and in the event of a sale of the property, he must transfer it to the new owner.

The complexity of the process of drawing up a DC lies in the fact that the procedure is not clearly regulated by the legislator. When receiving the magazine, you have to follow the guidelines of local authorities. And the form of the magazine may differ depending on the region.

Since the migration authorities are in charge of processing the document, you can contact the local department with all questions related to the DC, including how to obtain a house register for a new private house.

Documents for registration of a recreation center

To obtain a house register for a private house for the first time, you must provide:

An application in a standard form, which indicates that the owner of the premises in the private sector wants to receive a book for independent maintenance and storage.
Blank magazine form.
Confirmation of the applicant's ownership of the house: an extract from the Unified State Register or a certificate of ownership.
Legal act: agreement on privatization, sale and purchase, court decision, and so on.
Cadastral passport if necessary.
Consent of co-owners, if any, certified by a notary.

This list allows you to get an idea of what documents are required for a house register in a private home. In addition, the applicant's identification document will also be required, usually the passport of the property owner.

On average, the migration service issues a residence permit within 4-5 days. Sometimes the period can take up to 2 weeks if there is a need to obtain additional information. The MFC transfers documents to the migration department, which affects the journal registration period.

As it was before

Appearance

This document consisted of three main parts - the title page, the section about the owner (owners) of the property, the section about those registered in this living space:

On the title page you can find information that this is a house register and that it is needed to record registration at such and such an address. The address is indicated in full.
Information about the owner includes his full name, date of acquisition of ownership of this apartment . It must also indicate whether the property is a separate object or a share of it.
The registration section includes the full name of the registering person, his date of birth, passport data, and data on deregistration from previous registration. If this person is a military serviceman, you also need to make a record of registration.

Where did you receive it?

The question of where to get a new house book could arise when the old book was lost or it became damaged. In the capital, the FMS was responsible for issuing such books and documents. It was necessary to contact this authority and write a free-form application requesting the issuance of a new document.

To issue a house record, in addition to the application, it was necessary to prepare several more documents:

Identity passport.
A document that confirms the registration of ownership of the housing for which a new book is requested.
A form for this document is also submitted; it will be filled out by officials.

Such papers are needed both in the case of receiving the first book, and in the case of receiving a new one to replace the old one.

Requirements

According to the requirements of the Federal Migration Service and the Ministry of Internal Affairs, a house register or apartment registration card was created for each household. Both the apartment and the private house had to have the book. This document allowed us to record everyone who registered in the apartment area.

ATTENTION! The house book contained important information, so it had to be maintained competently and accurately, and contain accurate data.

If the book was kept in the hands of the homeowner, the FMS could only make an entry when a citizen first applied to register in his home. In the future, the citizens themselves kept the book; it was not difficult to do.

Entries had to be made in neat and legible handwriting, preferably writing the full name in block letters. In order not to make mistakes in filling out the document, you could visit the appropriate website for real estate or legal issues. The book, which remained at home, in the hands of the homeowner, had to be stored carefully and accurately.

If the document was damaged or lost, you should immediately contact the migration service with an application for a new one. The application was accompanied by a civil passport, copies of passports registered at that time and copies of the owners’ passports, title documents for housing, cadastral passport, and other papers.

In case of damage

A book that has been used for a long time may become unusable and worn out. In order for the legal document to have a decent appearance, it was necessary to submit an application to replace the damaged one. The old, worn-out book was submitted along with other documents to the Federal Migration Service. Its employees canceled the old one and prepared a new one for the applicant.

Cancellation did not mean the complete destruction of the old document, it was returned to the owners, cancellation will simply close its validity.

But you need to remember that in order to issue a new book to replace a damaged old one, you had to buy it.

Such books were sold in stores selling various forms. It could also be purchased directly from the Migration Service. It was recommended to purchase a brownie form in Form 10 in advance, even before contacting the FMS, and fill it out at home. This reduced the time for the procedure.

If the apartment is shared ownership, an application for the issuance of a new house register must be submitted by all owners.

Registration statement

Sometimes a citizen was only required to provide an extract, without presenting a house register. The extract is also a legal document confirming registration. Sometimes the original of such an extract was required, sometimes only a photocopy.

IMPORTANT! To obtain an extract from the house register, you had to contact the passport officer from the Management Company or the Housing Office (depending on who maintains the house).

Only the owner of the property could apply. The document did not take long to be issued; the process could only take a couple of days. But if an extract was needed for a serious, important matter, it was worth ordering it in advance, taking into account the validity period of the document.

Registration process

Who designed the book? This work was carried out by the Federal Migration Service of the Russian Federation. When registering, it was important to follow several rules:

The book is laced and its pages are numbered.
On the last page it is noted that the book is numbered and the necessary stamps have been placed. The number of pages is indicated. The stamp of the accounting authority is placed on the inside of the last page.
The FMS employee who issues the book must sign it and indicate the date of issue.

The reason for issuing this document was indicated as additional information. It was necessary to write that this was the first issue of the house register or a second one to replace the damaged one. Indicating the reason for the extradition was not a legal requirement, but it was an unspoken rule. If the owner of the apartment discovered that the reason was not entered in his book, there is no need to worry.

Only in rare cases, when performing certain legal actions, confirmation of the basis for issuing a new registration document was required.

ATTENTION! The owner of the apartment who received the new book had to carefully check whether all the data in it was accurately indicated.

Errors in the house book entries seemed insignificant at first glance, but in fact they could lead to serious problems in the future.

Rules for registration of a recreation center

To understand what a house register for a private house looks like, you need to study its sample and structure. The magazine contains several sections that must be completed.

First, a title (header) is drawn up, which indicates:

house address;
building or building number;
name of street, locality.

Then the first section is completed. It consists of three columns on the page and includes basic data about residents and living space:

Full name of the citizen;
date of acquisition of ownership;
the size of the person's share in the premises;
information about the area of the house.

For your reference, we suggest looking at what a sample house register for a private house looks like

Section 2 contains the following information:

registration of residents;
date and place of their birth;
military registration of citizens of military age;
registration/deregistration of persons.

The information provided must be reliable. Entries in the journal are made by the owner of the premises or an employee of the MFC under the terms of the contract. The latter can also put the appropriate stamps and check the relevance of the changes made.

Those who do not know how to change the house register to a new one should do the same. To do this, you need to contact the department of the Ministry of Internal Affairs or the MFC, indicating the reason why you have to replace or restore the DC.

Form, filling rules and contents

A title page indicating the full address of the apartment's location.
Information about the owner of the residential premises, namely, his last name, first name, patronymic and information about the right of ownership, the size of the share, if the apartment belongs to several persons at the same time.
Information about the persons registered in the apartment, in particular their: Full name;
Date and place of birth;
information about military registration;
passport details or number and series of birth certificate;
date of housing registration.

Where can I get it?

That is, if a citizen has received a new apartment or has privatized it, the journal form can be purchased at a regular bookstore or received from the same territorial FMS office upon initial registration and filling out the journal by the responsible person.

The legislation does not explain the term in any way - today there is no clearly defined concept by law of what a house register is. Only Order No. 288 of the Federal Migration Service of Russia dated September 11, 2021 approved the form of the document. The order is no longer in effect, but the form is still in use.

Sources

You are a land user. Rights, obligations, conditions, benefits. - M.: AST, 2004. - 352 p.
Goncharenko V. D. Institute of Humanitarian Intervention in Contemporary International Relations; Publishing solutions - M., 1988. - 209 p.
Batyr, K.I. General history of state and law / K.I. Batyr. - M.: Bylina, 1996. - 416 p.
Bekyashev, K. Marine fishing law / K. Bekyashev. - M.: Kolos, 2001. - 464 p.
Batyr, K.I. History of state and law of foreign countries / K.I. Batyr, I.A. Isaev, etc. - M.: Prospekt; 4th edition, revised. and additional, 2004. - 496 p.

Proper Journaling

Regulatory documents establish a number of requirements for maintaining a DC. Thus, any changes to the journal are made by employees of the institution where it was received. To confirm new information, you must present official documents. The one who issues the house register for a private house, that is, an employee of the migration department, when entering any information, puts the date of the action and signature on the last page.

The journal is maintained continuously until the moment when its use becomes impossible due to damage, loss or other factors.

If the house register has become unusable and the data is difficult to recognize and read, the information is copied.

Thus, it is not enough just to understand how to create a house register in a private house. It needs to be properly maintained and stored.

The original document must be with the legal owner of the property. The completed journal must be transferred to the heir or another person when making any transactions involving the alienation of real estate, for example, as a result of a sale.

Once again, we focus on where the house register for a private house should be kept. The owner of the premises must take care of where the document is stored. Although it must be admitted that there is no liability for its loss.

If you have questions regarding the rules for maintaining a house register, you should contact the migration department or a lawyer.

What does a recreation center look like for living space in an apartment building?

The house book is a magazine with 10 - 20 sheets of A4 format. Its form is standardized and described in Order No. 984 of December 31, 2021.

Form No. 11 contains:

A title page indicating the full address of the apartment being described.
Complete information about the owners of residential premises, including their passport details and the size of their shares.
Information about all citizens registered in the premises. Their passport information, information about registration with the military registration and enlistment office, and information about housing registration must be indicated.

The pages of the book must be numbered, bound and sealed.
The last page of the journal must indicate the total number of pages, as well as the stamp and signature of the issuing employee. Important! The house register cannot be divided - it has legal force only in its entirety. Only employees of authorized bodies have the right to fill out the apartment register.

Why is it needed?

In many everyday circumstances, citizens require extracts from the house register; such reference official information will definitely be requested:

To carry out any transactions for the alienation of property in favor of third parties: sale, donation, inheritance.
When applying for social state support for obtaining preferential payment for housing, child benefit or disability pension (with a 50% discount on rent). The certificate will contain information about persons of interest to the social service.
In case of a change in the place of permanent residence, an extract will be needed for registration at the new place of registration of the citizen.
If spouses file for divorce, then information is needed to determine the share of each of them in the division of acquired property, while respecting the legitimate interests of their common children.
Only current records are the basis for charges for utility bills, contributions for the maintenance of common property, and rates for garbage removal.

Also legally significant extracts from the book will be required:

If parents of children need to stand in line to reserve a place in a preschool institution.
To register for elementary school.
When applying for free medical care and receiving medications that can only be issued at the place of permanent registration.
When filing lawsuits regarding residential real estate, obtaining a license to carry and use weapons, and registering supplies with the employment service.
For real estate transactions, the certificate will show which of the residents has the right to the apartment being sold, for example, persons serving a sentence in prison, or undergoing a long-term rehabilitation course in a mental hospital.

It would take a long time to list all the life situations when an extract from the house register might be needed, so it is important to know where to get the necessary information.

Period for maintaining a house register

The law does not contain clearly established periods during which the DC remains valid. Only an extract (certificate) from the house register has a limited validity period, because in some sense it allows you to determine what rights registration in a private house gives.

Since the certificate from the recreation center contains information about the number of residents living at a given premises address, it is included in the package of documents for obtaining status, for example, of a low-income or large family. This status is issued in order to be partially exempt from paying taxes on property, land or transport.

Using information from the extract, tax authorities calculate data on the total income of persons living together. It is valid for 30 days.

The magazine should be replaced if it has become unusable or if there are no free pages. The procedure is no different from the initial receipt of the document. A book that has ended is not destroyed, but is stored in the archive.

If the DC is lost, the log will need to be restored. How much a house book costs for a private house depends on its binding. A form in a cardboard cover with a small number of pages can be purchased for 50 rubles. Its hardcover counterpart with more than 40 pages will cost about 300 rubles.

You should not delay purchasing a new form, because the more time passes after the loss of the journal, the more difficult it is to restore the records.

Documents to be received

To obtain and register house books, you must submit an application and a certain package of documents to the registration authorities. These include:

identity documents;
housing papers;
information about all registered persons.

You can provide the book form yourself or request it from the registration authority. When submitting an application, a representative will also need to provide a power of attorney for him.

Validity

The receipt and validity of house (apartment) books is not limited by any period of time by law. They are maintained and filled out as long as there is room for entries. In practice, changes of owners and residents do not occur so often that this document needs to be changed.

Common Questions

Since life circumstances vary, when maintaining a house register, owners may have additional questions, for example, how to register a house register for a private house owned by 2 owners. In this case, you should register one log for the entire premises. The owners of the second half of the house must draw up and have a notary certified a power of attorney for the co-owner, who will represent common interests at the passport office.

The power of attorney should indicate that the authorized person has the right to act on behalf of the remaining owners at the passport office during the execution and registration of a residential building for a residential building at a specific address.

Also, many are interested in how to register a house register for a private house through the MFC. There are multifunctional centers in almost all municipalities. Their responsibilities include preparing house books. To receive the journal, you must provide the already mentioned list of documents and an application. The recreation center takes about 5-6 days to prepare and is issued personally to the owners of residential premises. You can pick up the finished house book at the MFC.

Some also have the question of how to find out who is registered in a private house without a house register. One of the most common ways is to submit a request to the MFC or migration authority. To obtain information about registration at the passport office, you need to write an application on form No. 11 and attach a copy of your passport or certificate of ownership to it.

You can also contact Rosreestr. You will need an application in the established form indicating the address of the living space of interest, a passport, and a certificate of ownership.

MFCs, passport offices and the migration service provide data to the homeowner free of charge on the basis of a passport with registration at the specified address. For information from Rosreestr you will have to pay a state fee of 300 rubles.

It should also be mentioned whether a house register is needed when selling a house. This document is not required. To obtain information about the owner of a specific living space and the citizens registered in the premises, it is enough to issue an extract from the journal. It confirms the accuracy of the information provided by the seller of the property.

Procedure and conditions for receiving

The book is processed by the Migration Service of the Russian Federation. You should contact this organization where you live. Passport office employees handle the paperwork. If you need to exchange a book for a new version, you need to bring the old one.

New house books can be obtained from the passport office and stationery store. If the house has several owners, then all owners must be present when drawing up the documentation. When drawing up documentation, it is stitched, numbered, and stamped.

To compile a book, you will need an extract, which can be issued by a person registered in the house. The service is provided free of charge. An authorized person can also take the extract, but everything must be drawn up legally. This applies to intermediaries who handle all the processing.

To receive an extract, you must provide the following documents to the passport office of the Housing Office or Homeowners Association:

Russian Federation passport.
If the registration is handled by an intermediary, then there must be a power of attorney.
Documentation of real estate ownership.
House book.

Form No. 11 is provided at the passport office. You can fill it out as follows. If you require information about yourself and all residents, you must order a regular extract.

If you need data about previously living persons from the moment the house was founded, then an extended extract or an archival one will be required. A regular statement is provided on the same day, and an archived statement is issued within 7 days.

Registration of a book with the Federal Migration Service or the Main Directorate for Migration Affairs

Today, house books are issued not by the federal migration service, but by the corresponding unit under the Ministry of Internal Affairs, its subdivision called the GUVM. To register a document, you will need to contact the passport office or other agency dealing with registration issues in your city.

If the owner has changed

House books are issued to record the residents and owners of a particular residential premises. If the owner of the property changes, there is no need to create a new document. The necessary changes are made to the existing copy. The exception is when there is no room left to make new entries.

In order for these changes to be official, they must be made through the registration authority. All changes made are certified by the seal of the authority and the signature of the registrar. Independent execution of the document will not have legal force.

Frolov and partners

In addition to the house register, an apartment card is also used to register new residents (usually the passport office employees call it the “tenth form”) - it contains information about family members of the tenant or owner of the apartment. The card requires less information: it contains only information about the relationship (kinship or property) with the owner, the date of registration and deregistration.

passports of all family members who will be registered in this property;
title documents;
purchased house book;
cadastral passport (if necessary);
a certificate from the house management company (HOA, RIC, etc.) about registered citizens.

Irregularities in recording records

It is important to prepare any documents correctly. If errors are made in this document, this may lead to unpleasant consequences. For example, if disputes arise about the rights to housing or living in it. A mistake in the surname can lead to refusal to receive benefits and problems with receiving an inheritance.

That is why, when receiving the book, you should carefully read all the notes. If you find errors, you need to ask them to correct them.

It is better to do this right away, but if the error is discovered later, you should submit an application to make the appropriate changes.

What it is

This is a document of fixed form No. 10, which was previously established by order of the Federal Migration Service No. 228 as mandatory. The order defined what an apartment card was, when it was issued and how it was filled out. It recorded a list of persons registered in the apartment, their dates of birth, the date of registration, removal from it, and what relation the person registered has to the owner of the living space. This included both permanently and temporarily registered citizens, including minors and foreigners.

Together with the abolition of the FMS and the transfer of its powers to the Ministry of Internal Affairs of the Russian Federation, this order, and with it Form 10, were canceled. They don't work today.

Any owner has the right to receive a copy of the card or an extract from it. It certifies that at a specific period of time or until the present day a person is registered and lives at the specified address. Invalid for today sample extract from the apartment card, approved by Appendix 7 to the expired order No. 228:

By the minutes of the meeting of the Government Commission dated November 8, 2016, this document, like the house register, was recognized as unnecessary. It has been established that the department is able to find out information about persons registered in an apartment in the process of interdepartmental interaction.

In the same year, a structure called the “Federal Migration Service” was liquidated, and all orders of the FMS became invalid. Order No. 228 was replaced by Order No. 984 of the Ministry of Internal Affairs, in which such a document as an apartment card is not mentioned. Now it has no legal force, is not issued and cannot be requested by any department. Its other name is the registration card of the owner of the residential premises, this is the same document.

According to the law on the right to freedom of movement No. 5242-1, data on the location of a person is recorded by registration. With this definition, the registration database takes on the functions of an apartment, instead of a copy of which the applicant has the right to receive a certificate in form No. 40 about registration at the place of residence. You can order it on the State Services website or in person at the Ministry of Internal Affairs. State

How to prepare housing registration documents

Why are housing registration documents needed?

Housing registration documents may be needed when making real estate transactions, for applying for subsidies, when receiving a new passport or its replacement, when connecting a telephone line, etc.

How to prepare housing registration documents?

You can complete housing registration documents online on the official website of the Moscow Mayor mos.ru or through the one closest to you. To do this, you need to select the document you are interested in and apply for:

a single housing document;
copies of the financial and personal account of the tenant of the residential premises;
extracts from the house register;
copies of the registration card of the owner of the residential premises;
copies of the warrant for residential premises;
certificate of registration at the address;
certificates of family composition;
certificates of cohabitation with the deceased / registration on the day of death;
certificates about a lonely deceased;
certificates of dependency;
certificates of change of address;
certificates of loss of the order;
certificates “New building”;
certificate of passport replacement indicating the reason;
You can apply online or contact if the house is being paid through the system. If the settlement is carried out through a management organization, then the application must be submitted to the management organization. To find your management organization:

go to the House of Moscow portal;
in the search bar, select the “Learn about the house” tab and enter the address;
in the window that opens, general information about the house will appear, including the name of the management organization and its telephone number;
For more detailed information, click on the name of the management organization.

“>certificate of absence of debt for payment of housing, utilities and other services;

certificates of payment for housing, utilities and other services in the context of individual types of services for a specific period;*
act of reconciliation of accrued and paid fees for residential premises and utilities.*

When submitting an application online, the certificate is sent to your personal account in the form of an electronic document within one day. If the application is submitted in person, certificates are also issued on the day of application.

This document can only be issued through.