How to get an extract from the house register in the Moscow region

One can only guess how the prejudice appeared and took hold that it is immeasurably more difficult to leave an individual house than to leave an apartment. That for this it is necessary to collect significantly more documents.

Perhaps it dates back to Soviet times, when almost all apartments were owned by the state, and houses could be private.

To register a residence permit, they required a “house book” - a special type of document, about which most people had only the most approximate idea. And when they heard that in order to deregister, an “extract from the house register” was needed, people fell into a slight panic, not understanding where to get it.

Then the situation with home ownership changed, and the concept of “house register” remained in the regulations for registration and deregistration. Continuing to scare those who want to register or cancel registration at a particular address in the private sector.

We would like to reassure you right away - leaving a private house is no more difficult than leaving an apartment (privatized or municipal). This article is dedicated to this issue.

First about the house book

To “dot all the i's” - in 2022 there will be no more house books in Russia. They were abolished a little earlier, during the transfer of functions of registration of citizens from one department to another.

But in fact, it was a document necessary for a private homeowner, and kept by him.

Since private houses were never part of the state housing stock, some housing authorities did not keep records of registration and check-out of their residents. They only prepared the house register, and then the owner of the house made all the entries himself.

Finding a house register sometimes really became a problem. If a family lived in a house for decades, without registering or registering anyone, they forgot about the book, and it could get lost. This happened especially often with houses received by inheritance. Obtaining a duplicate was not particularly difficult, but the trouble was that the duplicate was “clean”, and it was really difficult to restore the history of registrations and extracts at this address.

But let’s return to our time, to the norms that are relevant at the moment.

Until 2021, registration/discharge was handled by the FMS - Federal Migration Service. Currently – UVM (Office for Migration Issues). Accordingly, the administrative regulations changed and there was a transition to electronic document management. This happened in accordance with Order of the Ministry of Internal Affairs No. 984. The order came into force in April 2021. Now you don't need to keep a house register. And receive extracts from it too.

All information about residents is stored electronically in the Department of Internal Affairs of the Ministry of Internal Affairs, and from there it is taken by everyone who needs it and who has the right to receive this information by law.

So no one has the right to demand from a citizen an extract from the house register. Registration is confirmed by an adult’s passport and a special registration certificate for children issued by the Housing Office.

Legislative regulation

Keeping a log is not just a whim of the management company, it not only creates convenience for keeping records of living residents, but is regulated by the Order of the Federal Migration Service dated September 11. 2012 No. 288 “On the administrative regulations for the registration of citizens living on the territory of the Russian Federation.”

In particular, paragraph 85 of the Order states that when transferring ownership of an apartment building from a construction company or municipality, the management company is obliged to:

• open house book form 11;
• keep regular records of all movements of residents in the registered apartments of the building.

Is it possible to leave home?

In order to be discharged from somewhere, you first need to register there. So, first of all, let’s find out how you can end up registered in a private house?

This is done in agreement with the owner, and is not much different from registration in an apartment. You can conclude a temporary residence agreement with the owner and, on this basis, register temporary registration in his house.

You can register on a permanent basis, with the consent of the owner of the house and in accordance with the provisions of Government Decree No. 713 (of 1995).

• If the registration is temporary, it will expire when it expires. Registration can be canceled prematurely in court if the tenant has violated the terms of the contract or the rule of law.
• If a citizen is registered on a permanent basis, he can either leave at will or be forcibly deregistered through a legal process initiated by the owner.

The owner must have valid grounds for forced eviction, as specified in the statement of claim. For example, a registered citizen’s refusal to pay utility bills, his antisocial behavior, which makes it impossible to live with him in the same apartment, or his commission of a criminal offense.

Multifunctional center - Obninsk

Where to go

Social mortgage housing on preferential terms in Obninsk in 2021

Address on the map

Can this be done without the owner?

The voluntary discharge of a tenant does not require permission or approval from the owner of the house. Not only does it not need to be taken with you to the Department of Internal Affairs of the Ministry of Internal Affairs, but it is also not necessary to notify you that you are being discharged. In principle, you can even “skip” the deregistration operation itself - just submit an application for registration at a new address.

The UVM inspector who accepted the application will himself send a request, according to which the citizen will be removed from his previous registration address.

It is impossible to register in a private house without the consent of its owner. To obtain registration, you will need his written consent and presence when applying for registration. And you can even sign out with a power of attorney.

Example

Citizen A, living as a lodger in the private house of owner B in Ryazan, was sent on a long business trip to Moscow, where he required temporary registration. Not wanting to make an extra trip to Ryazan for discharge, A called his friend S. He agreed with him about assistance, after which he sent S a notarized power of attorney, an application for discharge, and his passport. S submitted an application for A’s discharge to the Department of Internal Affairs, handed over his passport, and then received it back with a discharge stamp. And sent it by courier to Ryazan.

The question may arise, why was all this necessary for A, if he could simply submit an application for registration at a new address, and the Department of Internal Affairs itself would remove him from the old registration? Simply because this operation would take more time. The request would have gone through unhurried “bureaucratic” channels from Moscow to Ryazan, stayed there for the duration of processing, and then returned back the same way. All this time, A would have to do without a passport, having only a temporary identity card, which is not always convenient. Extract in person (or by proxy) took only 3 days.

Comments: 82

Your comment (question) If you have questions about this article, you can tell us. Our team consists of only experienced experts and specialists with specialized education. We will try to help you in this topic:

Author of the article Irina Rusanova

Consultant, author Popovich Anna

Financial author Olga Pikhotskaya

1. Maria
   12/22/2021 at 03:41 We took out a mortgage, the former owner checked out online. But it is not written out in the house register. Where can we go to get a record in the house register that it has been checked out. What needs to be done?
   Reply ↓ Anna Popovich
   12/24/2021 at 02:50

   Dear Maria, you can file a claim with the district court at the location of the property for forced deregistration.

   Reply ↓

What do you need to know?

• From 2021, an extract from the house register is no longer needed to deregister, since the maintenance of house registers has been cancelled.
• You can check out from your old address at the same time as registering at your new address. If you are deregistering due to the sale of real estate (house), it is better to start the procedure in advance. The purchase and sale agreement is concluded for a house where no one is registered.
• To register at a new address, you need a title document for the property, the consent of the homeowner, a social tenancy agreement, or another document giving the right to register at this address.
• Moving to a private house, accompanied by registration, requires the consent of the property owner (if it is not you). The owner's consent must be dated the same day on which the tenant submits an application for registration.
• You can issue an extract not at the Department of Foreign Affairs, but at the MFC (GBU “My Documents”). The operating hours of the MFC are more convenient, and there are no queues. But it will take more time to deregister. The deadline at the UVM is 3 working days, and through the MFC - 6 working days, that is, according to the calendar - more than a week.
• An incapacitated citizen can be discharged from home only with the consent of the guardianship and trusteeship authority.
• Children and disabled people cannot be discharged not only “to nowhere,” but also “to anywhere.” Their future housing must be approved by the guardianship authority. Living conditions in the premises where children and disabled people will be registered must be no worse than the previous ones. This means that even if you find an option that is suitable from your point of view, you cannot be sure that the guardianship authorities will find it equally suitable. There is always a risk of receiving a ban on the discharge of a child or disabled person from the guardianship authority.

So, we have dealt with the important strategic aspects of leaving a private home. Let's move on directly to the registration procedure.

Form 7 - accompanying document

Often, when applying for a certificate of family composition, people take an extract in Form 7, which describes the technical characteristics of the housing:

• floor and number of storeys of the building;
• footage of the room;
• number of rooms;
• ceiling height;
• year of last major overhaul;
• date of construction;
• building wall material, etc.

Form 7 is provided free of charge upon request of the applicant and is issued within 2 days. The certificate is valid for up to 1 month from the date of receipt.

How to leave a private home?

The procedure itself is standard, similar to deregistration from an apartment. A citizen should submit an application for deregistration, attach a passport to it, wait until the documents are completed, and receive a passport with a stamp deregistration.

Deregistration is possible in various ways:

• Automatically, when applying for registration at a new address
• Without indicating a future address (“to nowhere”)
• By power of attorney issued to another person
• Online through the State Services portal (you will still have to go to the Department of Internal Affairs of the Ministry of Internal Affairs with your passport, but only once - to set a discharge stamp)

Multifunctional center - Obninsk

Where to go

Address on the map

Where to check out?

It should be recognized that in our time, extract/registration has become much more convenient, since it has become possible to choose the most convenient registration authority.

If previously for this purpose it was necessary to go exclusively to the FMS (passport office), then in 2022 you can deregister:

• In the same passport office (only now it’s not the FMS, but the UVM)
• In the MFC "My Documents"
• In general, do not go anywhere, but submit an application from your PC through the State Services portal (EPGU)

But do not forget that personal presence is still required. After submitting your application through State Services, you will have to appear at the UVM at the appointed time to get a stamp in your passport.

What should be done?

Step-by-step instructions for discharge from a private home are as follows:

• Prepare all necessary documents
• Visit the passport office (territorial division of the Department of Migration at the place of registration) or the MFC
• Write a statement. Lawyers of the Prav.io portal recommend immediately writing an application for registration if you know your new address - then deregistration will occur automatically
• Submit the application and documents to the registrar for authentication. They will all be returned immediately, except for the passport. The passport will remain with the registrar as it will need to be stamped
• Come on time to collect your passport

The procedure, as you can see, is extremely simple. You just need to make sure that all documents are available.

ATTENTION! If you are checking out “to nowhere”, you won’t need anything at all except your passport and application. If you simultaneously register at a different address, you need title documents for the house, apartment, or the consent of the owner of the house. As well as the personal presence of the person who registers you in the living space that belongs to him.

Department for Migration Issues of the Ministry of Internal Affairs of Russia in Obninsk

Organization

Statement

If you submit an application through the State Services portal, its form will appear in the window. If you go to the UVM or MFC “My Documents” in person, you will be asked to fill out a form.

There is nothing particularly incomprehensible in it, but it is better to fill it out in advance, in a calm environment, at home. Perhaps the registrar will not accept your “homework” printed on a printer, but at least it will be easier for you to transfer all the information from it to similar windows of the issued form. For children under 14 years of age, forms must be filled out by parents. Minor citizens over 14 years of age (who have received a passport) do this on their own.

The application shall indicate the following information:

• In the “where” column, the local authorities of the corresponding area are indicated
• In the “from whom” column - last name, first name, patronymic
• In the “based on what” column - data on the passport or child’s birth certificate (name of the document, series, number, where, by whom, when issued)
• In the “registration by” column - new address or nothing
• In the “de-registration” column - the address at which you are currently registered
• Signature and date in the appropriate boxes

You can download a sample form for filling out in advance and practice. As you can see, the data is simple, but blots and corrections are not allowed. Therefore, it is important to concentrate on filling it out correctly.

Replacement and restoration procedure

If it is necessary to restore information about the residents and owners of private housing construction, then the procedure boils down to the following actions:

• Purchase a new magazine at any bookstore. You should buy a book of the established format, otherwise its legal significance will be lost.
• A set of necessary documentation that can actually confirm ownership and residence in the house. The list can be found on the official website of the migration service or department.
• The prepared documents and the unfilled journal are transferred to the citizen registration service, and a petition for reinstatement is written.
• The new book will be re-registered, numbered and stitched, certified by the seal of the relevant authority.

The last sheet of the book indicates the number of pages, and the title page indicates the postal address of the household.

There is another option - contacting the Bureau of Technical Inventory with a package of documents specified in the BTI division:

• the applicant's general passport;
• photocopies of all passports of persons registered in the house, for minor citizens - copies of birth certificates;
• a document from the address service about all registered citizens and home ownership;
• grounds for owning a house: certificates of ownership or an extract from Rosreestr;
• a certificate of registration of a private building, which will reflect all existing and previous owners;
• extract from the property register;
• technical documentation for the structure;
• paid fee for document restoration (not exceeding 300 rubles)

Depending on the government agency to which the request for restoration will be sent, the set of documents may be different.

The procedure for commissioning an apartment building is determined by current legislation. How to create an HOA in an apartment building? Information here.

Who cleans the local area of ​​an apartment building? Details in this article.

Restoration of a residential building for an apartment

Since the book is kept by the passport officer, a request for an extract is submitted, but since it is lost, the employee will give an approximate date when the information will be restored.

In this case, there is no need to pay a fee - the employee is responsible for the safety, and an extract can be made on the day of the application using the available archival data.

What documents are needed?

For checkout - only your own passport. The abolition of the house register greatly simplified the procedure.

For parallel registration - originals of title documents for the house or apartment where you want to register, or consent from the owners for permanent or temporary registration. Plus their personal presence.

The application must be completed on site

Since your passport will be taken away, be sure to obtain a temporary ID from the registrar. The phrase “my passport is registered” in our time will not convince employees of the Ministry of Internal Affairs of anything in the event of a document check.

According to the law (more precisely, the order of the Ministry of Internal Affairs) it is necessary to issue temporary certificates to citizens if their passports are confiscated for operations with them.

How to get an extract if there is no house register?

If a person is the owner of a private house, then it will not be possible to obtain an extract if there is no house register. But, it’s easy to create a house book. This document is maintained for each household. You can purchase the required form at a bookstore. After that, fill it out and register with the local department of the Federal Migration Service. By the way, you can also purchase the form directly from this authority.

To register a house register with the Federal Migration Office

The service will need the following documents:

• Passports of all citizens who are registered in this area, including its owner(s);
• A document confirming the right of ownership or social tenancy;
• Certificate from the management company about the number of people living in the house with a list of names.

You can replace a house book with a new one only in case of physical wear and tear. In case of sale of a house, its donation, transfer by inheritance, and so on, the house book is transferred to the new owner.

What is the price?

Registration of citizens and their deregistration are not subject to state duty. That is, the procedure is free.

But it is possible that some expenses will be required for:

• Notarization of a power of attorney if you are registering through a representative
• Procedural costs for discharge through the court
• Restoration or re-registration of title documents for real estate
• Obtaining a duplicate death certificate (if you are discharging a deceased person from the home)

ATTENTION! Sometimes registrars offer a paid service - filling out an application for you. It's up to you whether to use it or not. But the registrar is obliged to warn the citizen that the service is paid. If the registrar did not offer the service, but simply filled out your form on its own and then demanded payment, this is illegal.

Where and when is help required?

Certificate Form 9 will be required for:

Advertising from partners

• privatization of real estate;
• receiving housing subsidies;
• registration of various child benefits for low-income families;
• purchasing an apartment (to check the history of transfer of rights);
• use of maternity capital;
• collection of alimony through the court;
• change of place of registration;
• military registration;
• getting a job in a government agency, etc.

If the house is demolished

A private house can be demolished as a dilapidated building. As compensation, the owner must be provided with new housing. In this case, discharge and registration occur in the general manner.

But there are times when a dilapidated house is demolished in the absence of the owner. For example, he may be in prison, serving in the army, on a long voyage, or simply on a long absence. Meanwhile, the municipality is carrying out a renovation program or freeing up space for the construction of federal facilities.

Despite the fact that by the time the owner returns, the house no longer exists as such, it is still necessary to check out of it. In addition, the owner of the house has the right to monetary compensation and the provision of a new place of registration.

You need to come to the UVM and write an application for a new registration address. And then - to the district administration for compensation. If compensation is not paid, you must go to court.

You can find out how to do this from the lawyers of the Prav.io portal. And find on the portal a qualified lawyer in housing law who will help you “sue” the money from the administration that is due to you by law.

What types of statements are there?

The current (second name is “regular” statement) includes information about the owners and residents of the property at the current moment.

The extended version contains information about all residents and owners of the property throughout its history, as well as about persons applying for it. Thus, during a real estate purchase and sale transaction, the buyer has the opportunity to familiarize himself with the full history of ownership of the property and make sure that there are no other contenders.

Other documents can serve as an alternative to an extract. So, in Moscow there is a Unified Housing Document (UZhD), which contains information from the extract and some other certificates.

A registration certificate (Form No. 9) can also be used as a replacement.

How to discharge a child or disabled person?

Adults are declared legally incompetent through the courts. Children are incompetent due to age. The observance of their rights is monitored by a state structure - the guardianship and trusteeship body. His consent is required during many legal procedures, in particular in the process of removing such persons from housing.

To discharge a child or incapacitated person from a private home, the following steps must be taken:

• Visit the territorial guardianship authority and notify them that you are planning to discharge. Remember that a minor child can only be discharged at the same time as one of the parents. You need to have your passport and the passport of the incapacitated person, a certificate of guardianship over the incompetent person or a child’s birth certificate with you.
• Write to the guardianship authority a statement that you need to discharge these persons from a private home, explaining the reasons and indicating where they will live in the future.
• After a certain time, the guardianship authority must issue official permission to discharge the specified categories of citizens, signed by the head of the district administration.
• This document must be submitted to the Department of Internal Affairs of the Ministry of Internal Affairs during the application process for an extract. Then everything happens in the general order - after a while you need to receive passports with discharge marks.

ATTENTION! The conclusion of the guardianship authority is a necessary and important document, without which the discharge of children and incompetent adults is impossible. If it is not given, it means that they believe that the discharge violates the rights of the wards. Understanding this issue is very difficult. If you can’t handle it on your own, contact the lawyers on the Prav.io portal. Perhaps your situation requires going to court, which will give permission to discharge a minor child or an incompetent citizen if it receives evidence that a “violation of rights” exists only in the imagination of officials from the guardianship authority.

Design rules

Considering that only the territorial departments of the Federal Migration Service, as well as passport offices, have the authority to maintain the book, these persons are also filling it out for the first time.

At the same time, in order to issue this document at the initial stage, the owner of the residential premises must visit one of the specified institutions, presenting the following package of documents :

• identification cards of all persons who will live in the apartment, including small children;
• ownership documents;
• an application for the issuance of a blank book or the book itself, if it is already available.

Accordingly, after receiving a blank form, the same employee of the passport office, in pursuance of clause 85 of Order No. 288, enters all the necessary information in accordance with the submitted package of documents into the book, stitches it, numbers all the pages and seals it with a paper seal on the last sheet. After which, data on the establishment of a new form, as well as its issuance, are entered into a special journal. Naturally, only then is the magazine transferred to the immediate owner for safekeeping.