Obtaining an extract from the house register through the State Services portal

What are they and where can you need a document?

An extract from the house register is a document that is required when performing procedurally significant actions and reflects the number of registered residents in a certain area (in an apartment located in an apartment building, in a private house, in a room, and so on).

The statement can be of two types:

• A regular document indicating the residents registered in the premises at a given time.
• An expanded document in which, in addition to currently registered residents, previously discharged people are also indicated.

An extract of any type is drawn up on a standard form, which indicates:

• document's name
• residential address
• Owner's name
• total area and number of rooms
• Full name of registered citizens
• date of birth of residents
• date of registration and deregistration
• marks on completion of military service (the column is filled out only when registering in the premises of citizens liable for military service)

The usual extract confirms the composition of the family. Document required:

• for registration of any benefits, including for minor children or disabled children
• registration of benefits
• to determine the amount of alimony, for example, in case of divorce in court
• upon adoption and/or guardianship
• upon receipt of a civil passport
• admission to an educational institution, including school and kindergarten

The document may also be requested by other government agencies if it is necessary to obtain information about family composition.

An extended statement is required when completing a real estate purchase and sale transaction.

Using this document, the buyer checks the possibility of receiving claims from other family members, for example, who at the time of the transaction were drafted into the ranks of the Armed Forces of the Russian Federation.

Documents to be received

Must be provided

• passport
• document on ownership of the apartment
• a house register if you live in a private house, because in this case you, as the owner of an individual home, are required to maintain it yourself. If you live in an apartment building, the house register is located in the very center of State Services in electronic form.

The second document is sometimes not required from the property owner, since the passport has a stamp with registration, and the MFC computer reflects information about the ownership of the passport bearer. However, it is always better to play it safe and have a complete set of documents with you.

How to obtain an archived extract from the house register through State Services online

How to order an extract from the house register through State Services? The procedure for obtaining a document is as follows.

Read also: How to check out of an apartment through State Services

Required documents and information

Before applying for an extract, you must prepare the following set of documents:

• passport or birth certificate (for citizens under 14 years of age);
• registration certificate (for citizens under 14 years of age);
• documents confirming housing ownership;
• notarized power of attorney (upon receipt of an extract by a legal representative).

Description of the procedure step by step

Next, the document is ordered on the State Services website.

To do this, perform the following steps:

• user authorization;

• finding a service that is located in the section “Apartment, construction and land” - “Issue of documents”;

• filing an application indicating: - place of demand; — personal data of the applicant;

• passport details;
• the address to which the application is submitted.

— attachment of scanned copies of the required documents; — registration of the application; — receipt of the document.

Where can I pick up the document?

You can obtain the document:

• online, to the email address specified by the user. When choosing this method, it is necessary to take into account that a copy of the extract is sent, that is, the document can be used solely for informational purposes;
• by mail. This method allows you to receive the original document for free. The only negative is the waiting time, since shipment within one region takes a certain time;
• in the multifunctional center (MFC). The fastest way to receive a document.

Sample statement

An example of a regular extract indicating family relationships regarding the owner of a residential premises.

Example of an extended statement:

Options for obtaining a document

The sample certificate always includes the personal data of the homeowners, the exact address, the square footage of the home, documentation of ownership, and an information table of citizens registered in the living space.

In addition to the online service, you can contact the following authorities for an extract:

• MFC (multifunctional center) for representatives of government agencies.
• Federal Migration Service (district office). Service for private homeowners.
• Local administration. Issuing certificates for residents of small towns and villages.
• Homeowners' association, RIC, other management companies. These organizations maintain a house register after determining the type of residential building to be serviced.
• BTI. The management stores all necessary information about former and current residents for the entire period of use of the housing.

Registration deadlines

It takes from 1 to 7 days to provide information on the number of registered citizens in a residential building.

The waiting period for a document varies depending on the following parameters:

• type of statement. A regular document is issued within 1-3 days from the date of application. It takes 3 to 7 business days to produce an extended certificate;
• the chosen method of obtaining the document. You can receive a copy of the statement by email directly on the day of application. Certificates are delivered to the MFC within 1-4 days. It takes 2-7 business days to send the document by mail.

Method No. 1 - through the MFC "My Documents"

You can contact any branch of the Moscow MFC, not necessarily at the address where the property is located. It is possible to make an appointment - instructions.

EZhD has the right to receive: 1) Any of the homeowners. 2) Any of the registered citizens (it does not matter whether housing is privately owned or municipal). 3) Any of the child's parents/guardians. At the same time, he can be the owner or only registered. 4) Heir of the deceased to prove joint residence. 5) Trusted person.

EZhD is issued free of charge on the day of application - clauses 2.11 and 3.2.4 of the Administrative Regulations from the Decree of the Moscow Government of March 27, 2012 N 111-PP.

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We inform the MFC employee that we want to issue this certificate and the reason for the application. What documents need to be provided depends on the applicant:

• All you need is a passport from the property owner. If the owner is under 14 years old, a passport and a child’s birth certificate are required from either parent/guardian. If the owner is between 14 and 18 years old, his presence along with a parent will be required. The EZhD will provide complete information.
• A registered citizen also only needs to show his passport.
  If the housing is owned, then the certificate will not contain information about the others registered (permanent or temporary). There will be asterisks instead of their full names and dates of birth. There will only be information about the applicant. Because place of residence/registration refers to personal data that requires the consent of its subject (Clause 1, Article 9 of the Federal Law of July 27, 2006 N 152-FZ). If the housing is municipal, then all registered ones will be shown. If the person registered is a child under 14 years of age, a passport and birth certificate of the child is required from either parent/guardian. If the child is between 14 and 18 years old, they must come with their parent/guardian with their passports.
• If the heir of the deceased needs to prove that they were registered together - a death certificate and his passport.
• A passport and a power of attorney are required from the authorized representative. The principal's passport is not required.

The MFC employee will draw up an application and give it for signature. Then within 15 minutes he will present the EZhD with a stamp.

Sample EZhD for an apartment (paper version)

To make an appointment at the MFC, you need to be registered on the Moscow Mayor's portal. Follow the link - www.mos.ru/pgu/ru/application/oiv/booking. We enter your personal account. In the “Search by .

Then we select any MFC through a search by address or using a map. The second option is easier.

(to enlarge the picture, click on it)

Click on the date and time you are interested in, then “Make an appointment.”

The applicant's information will be filled in automatically. You must provide a backup phone number. Example. Click “Sign up”.

We remember the reservation number - you will need to call it at the reception at the MFC.

How long is the statement valid?

The validity period of the extract is determined by each department independently:

Registration on the portal

The procedure for obtaining an extract first of all involves going through the authorization procedure:

1. Go to the registration site on the government services portal.
2. Filling out personal data. Information from the passport and registration information are entered.
3. Confirm your identity using one of the available methods. After this, the citizen has free access to all the opportunities that are provided through the government services portal.

You should know. Pre-registration on the portal is a mandatory procedure for processing any documents. This service is not available to unregistered users.

Procedure for obtaining if there is no access to State Services

In 2021, it is not possible to obtain an extract from the house register online through the Public Services portal in all regions of the Russian Federation. The service is available in Moscow, St. Petersburg and surrounding areas, Rostov-on-Don and some other cities.

If it is impossible to order an extract from State Services, then the document can be obtained:

• in the multifunctional center;
• in the housing office or management company;
• at the passport office;
• in administration;
• on other Internet resources. For example, Moscow residents can order a document on the city mayor’s website.

The procedure for obtaining an extract is as follows:

• preparation of a package of documents (passports, birth certificates, documents for real estate);
• visiting the selected institution and submitting a written application, which indicates: - the name of the body to which the application is being submitted; — Full name, date of birth, place of registration and passport details of the applicant or his legal representative; — contact phone number of the applicant; — address of the premises for which the certificate is required; — the period for which it is necessary to obtain information; — number of original extracts; — list of attached documents (section “Note”); — date of filing and signature of the applicant;

• receiving an extract after the document has been produced.

Issuance of statements when visiting in person or when ordering online is free. There is also no state fee for the production and issuance of the document.

How to register for State Services

In order to take advantage of the capabilities of the government services portal, you need to log in to it. If a person has not used the site before, he will have to register. This can be done using the following algorithm:

• go and click the “Register” button;

• Having filled out the window with contact information, confirm your intention again;

• wait for the confirmation code (by phone or email) and enter it in the window that opens;

• create and enter your password twice;

Thus, a user account is created in a few clicks.

To access a wider range of services, you need to fill out more information about yourself and undergo identity verification via mail, Rostelecom or the Internet.

Read the step-by-step instructions for those who are interested in registering at their place of residence through State Services.

If your personal account has already been created, just log in to it by entering your username and password.

What to do in case of refusal?

Refusal to issue a certificate is provided in writing officially, certified by an employee of the center. If the collected documents lack information or are contradictory, or the right to a specific residential area has not been confirmed, you will need to contact the MFC again. The package of documents must be corrected and supplemented. In such a case, a free legal entity is available on the website. consultation.

Sometimes citizens simply apply to the wrong branch of the MFC, after which they receive an unexpected refusal. Service is possible only in the branch of the MFC to which the specific residential premises belongs.

Advantages and disadvantages of issuing an extract at the MFC

An undoubted advantage is good speed of service. Some people point out that collecting all the documents is difficult. However, if necessary, you can seek qualified help from a specialist.

A possible disadvantage of this method may be a delay in registration, since the MFC redirects the documents to the necessary state. structure. And the extract goes the same way in the opposite direction. However, the deadlines for document readiness are fixed at the legislative level, so you can, without fear, take advantage of the advantages, namely, an electronic queue, consultation, addressing all issues in one place, and the absence of additional fees.

How to get identified

Considering the identity verification procedure in detail, it is worth noting that it is presented in three ways available to citizens of the Russian Federation:

1. Via Russian Post.
2. Using a multifunctional center or Rostelecom.
3. Using an Internet connection.

The subject has the opportunity to choose the one that is most suitable for the characteristics of his performance. Provided that the portal user decides to receive it by mail, the procedure will take 3 days. When visiting a branch, you will need to provide a document confirming your identity, and in return the postal employee will issue a letter containing a code. It will subsequently need to be entered on the portal in a specially designated line.

When using the method through the MFC or Rostelecom, you will also need to provide employees with a passport or SNILS. By analogy with mail, a code is issued that must be entered to activate your personal page. The method, based on the use of the Internet, consists of obtaining an electronic key that has several degrees of access. It can subsequently be used on other government resources.

Book spread

On the title page we see a link to the administrative regulations discussed above, as well as the name of the document and columns for filling out information about the number of the house, apartment, street, and locality. The legislator has provided this form of spread (cover) so that persons processing data can quickly and intuitively obtain the necessary information.

The book itself consists of two sections:

Further, this table should reflect information about the owners of the apartment premises, documents confirming the right to habitable living space, and their share in the right to the premises.

Section No. 2 contains information about registered residents and all their full personal data, information from the military registration and enlistment office, and also contains notes on registration at the place of residence and information on discharge from the residential premises.

If you have received a house register or an extract from it and it contains registered persons you are not familiar with, write to our lawyer in the chat and he will definitely help you understand the current situation.

Where required

This extract may be required when processing a wide range of requests and transactions executed both at the MFC and other government agencies:

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• when dealing with real estate (purchase, sale, exchange) or obtaining municipal housing;
• when assigning alimony or establishing guardianship;
• for registration of benefits, allowances and subsidies.

If you need a document for further actions and submitting applications at the multifunctional center, then it will be issued in one visit and in the “one window” mode.