The best solution when you need a certificate, an extract from the house register, is to purchase it from professionals. It often happens that there is simply no time or desire to go to all sorts of authorities, or a person is not sure that he will be helped in obtaining the necessary certificate.
Often, the employees who issue the extract do not ask why exactly it is needed. And not everyone knows that in order to obtain certain documents, etc. it is extremely necessary. Based on this, you should think about getting it if things like:
- apartment decoration;
- changing of the living place;
- restoration of a lost passport;
- any legal needs;
- government requests;
- registration of various social benefits;
- divorce process.
Without a doubt, everyone at least once in their life encounters one of the above points. And it is very important to know where to get a certificate from the house register. In addition, you can buy a certificate for obtaining a visa from us.
House book for a private house and its purpose
A house register is an official document drawn up according to a model approved by law, which includes information about citizens living at a specific address in a private house or apartment.
Regardless of how many owners a home has, the house register is received by the owner in a single copy and kept by him.
If necessary, changes can be made to the text of the document related to the registration of new residents in the house and the deregistration of previous ones. Owners of private houses are required to register a house register.
What does a house book provide:
- confirms the person’s registration,
- with its help, new residents are registered,
- it is used when purchasing or privatizing a private house,
- performs other functions, depending on the request received from government agencies.
Registration
This issue will be dealt with by FMS specialists. In order for a book to be registered and recognized as an official document, it must first be laced, all sheets numbered and secured with a piece of paper with the official stamp of the Federal Migration Service carrying out the registration procedure.
In addition, the document must indicate the date of issue and registration, as well as the signature of the authorized official responsible for processing the document. Particular importance will be given to the correctness of the details indicated in the book, as well as checking all the data and records contained in the document. Only after checking all the specified nuances will the registration of this document be carried out as soon as possible.
House book: sample and contents
Starting from 2014, a new model for designing a house register has been approved, this is discussed in the corresponding order of the FMS. The document itself is divided into three key parts:
- title page,
- detailed information about each home owner,
- information about those registered at the specified address.
A writing sample can be found on the Internet. Thus, the title page is understood as a regular header, which indicates the name and purpose of the document, as well as the address of the location of a private house.
The second part of the document contains the following data:
- FULL NAME. every home owner,
- information about title documents,
- date of purchase or inheritance of the house,
- if there are several owners, the share of each of them is indicated.
The third part of the house register contains information about those registered at this address:
- passport details (full name, date and place of birth),
- information about minors,
- if necessary - marks of military registration,
- series and passport number of each registered resident,
- other data about when residents were registered and deregistered at the address.
Why do you need to register?
The document is required for the following reasons:
- Privatization or other options for transferring residential property.
- If lost, a new document will be required.
- There is no space to fill in information about new persons.
- To establish a person’s registration.
- To register new persons.
- At the request of government authorities.
With the help of the house register, Russian Federation passports are issued with a note about registration. This applies to ages 14, 20, 45, as well as in cases of loss.
Since 2014, new rules regarding the house register have been in force. To receive it, you need to fill out the pages in advance. There are 3 important parts:
- Home page.
- Information about all residents.
- Information about persons registered in the house.
The main page consists of a header, including the name of the document, its purpose and address. The second part includes the full names of the owners, information about title papers, date of purchase of housing, information about shares (if there are several owners).
The third part contains information about registered citizens:
- Passport details.
- Information about minors.
- Information about military registration.
- Identity document details.
- Other information about registration or de-registration.
Attention! It is the duty of officials to make changes to the house register if a citizen submits an application. This applies to registration and its withdrawal. But they should not enter information if the owner contacts the structural unit.
You can learn about the filling rules from authorized employees. It is also possible to contact a special company, which will also help you fill out the documentation correctly.
If a new book is issued due to loss or damage, then it includes information about those persons who are registered at this address. Then there will be no need to enter data about those citizens who were deregistered before re-registration.
To do this you will need the following documentation:
- Russian Federation passport.
- Children's birth certificate.
- Passport of a foreign citizen.
- Document on temporary residence in the Russian Federation.
If your identity document is lost, it can be restored. This is carried out by the Russian Migration Service. A confirmation of registration is issued there. This information will be sufficient to compile a house register.
Where to buy a house register and how to officially start one
You can buy a house book at a stationery store or bookstore . How much it will cost - you need to look at the price tags, everything is different everywhere. You can also pick up the form at the FMS office itself.
You can draw up the document at the Federal Migration Service at the location of the private house, where you need to apply along with the accompanying package of documents. Right on the spot, you need to fill out the document correctly and competently and then have it certified.
To receive an officially certified house register, you will need to bring the following documents:
- notarized consent for registration of all owners of the house,
- a certificate from the building management organization with information about everyone registered at this address,
- a free-form application in which you need to ask to register and issue a house register,
- applicant's passport,
- the book itself, filled out according to the sample,
- documents confirming the ownership of the house (originals and copies),
- if necessary, a cadastral passport.
Read also: What is the cadastral valuation data fund, its functions.
Before you receive a registered house register, FMS representatives stitch it and number it, and seal the pages. On the last sheet of the document they must indicate the number of pages, the date of registration of the document and the signature of the employee who carried out the registration must also be indicated.
If residents, for a number of reasons, need to obtain an extract from the house register , then the owner of the house must go to the passport office or HOA at the place of registration, taking with him the following documents:
- house book,
- your passport,
- title documents for real estate.
If there is a power of attorney, a proxy may apply instead.
What is this, is there a document now?
This is a document that has full legal force and contains information about all citizens living in the specified residential premises.
It has a standard form established by law. A house register must be created for each premises that is isolated and has residential status.
It should contain information:
- About the living space and its technical parameters.
- About registered persons, indicating the dates of their registration or deregistration, as well as check-in and check-out.
Important! The house register is not opened for those premises that have been assigned the status of social housing. Registration of citizens who have signed social tenancy agreements is kept at passport offices using registration cards.
The need to maintain house books is indicated in paragraph 85 of the order of the Federal Migration Service. Its provisions state that from the moment a residential building is put into operation, an apartment book must be drawn up for it in Form No. 11.
How long does it take to issue a house register?
This document is drawn up based on the application of the home owner. It will be returned in finished form no later than a week after submitting the application. The document does not have an expiration date. It can be restored in case of loss or the end of pages for marks.
There are no special archives for storing these documents; most often they are kept by the owners or in the passport office if the house is owned by the municipality. If the document has been damaged or lost, you need to contact the passport office . There are no penalties or fines for the loss of a document according to the law. When the house is sold, the book passes to the new owner.
Rules for registration and deregistration of citizens
The house book records the facts of registration and deregistration of citizens. These procedures themselves have their own characteristics and rules. So, to register a person over 18 years of age in a private home, the following is required:
- consent from the owner of the house and other registered citizens in writing,
- sufficient space for one person, the rule does not apply to minors.
When registering citizens over 18 years of age, their personal presence is required, as is the owner of the house.
The remaining registered persons may not be present, but must record their consent to registration in writing, which is then certified by a notary. When registering a minor, registration of at least one of the parents is required. The consent of the owner and the area of the housing are not taken into account in this case. When a child is discharged from the mother's house and registered in the father's house, the mother must give her written consent.
As for the discharge procedure, it can be voluntary or compulsory. It is carried out voluntarily in the following cases:
- moving to a new place,
- divorce,
- house sale,
- expiration of the temporary registration period.
And a person is forcibly discharged on the basis of a court decision that found that he violated the rights of other residents.
Violation of the rules regarding the use of the house book
Many home owners mistakenly believe that a house register is not such a serious document and do not worry much if it is lost. Others independently make notes and other entries in it without the appropriate assurances from the FMS.
But this is all wrong, since making corrections, marks and entries, even minor ones, is a gross violation. Even if the street where the house is located has been officially renamed, you cannot manually make the corresponding correction in the house register. It is also prohibited to tear out pages and cross out the living dead from the list.
If the rules are neglected, home owners may subsequently have problems when making transactions with it or alienating property. The document is officially declared invalid and will need to be restored . Also, it will not be possible to issue any certificates or extracts on it.
Remember that without exception, all entries or corrections in the house register are made only by a FMS employee, even though it is kept by the owner of the house all the time.
Main types of violations when maintaining accounts
Violation of the rules of records will lead to the fact that the citizen will not be able to receive certificates or extracts from the house register from housing department employees. The absence of this small certificate does not allow some people to complete property and other transactions for years.
It happens that unscrupulous owners, by creating chaos in the residential register, can “help” the house get rid of unwanted co-owners. This happens if a person is in prison or on the wanted list.
The returning owner can submit in court the rights to part of the property to the new owner and receive his own residential territory. Therefore, when buying a home, you need to be demanding about the presence of a house register and carefully read the accounts.
Sometimes several addresses are entered in the column on the first sheet. This happens if the street name has changed. To establish and record the correct registration of the address, you need to apply for an address certificate and receive written confirmation.
There are no stamps to deregister residents in the event of death. Deceased family members must be deregistered on a general basis. To do this, contact the immigration department at your place of residence with a death certificate.
Sometimes new records are made about the registration of the same person several times, but there is no record of his removal from the register. This is possible in case of marriage with a change of surname or obtaining a new passport. To organize the records, go to the passport office with supporting documents and affix stamps.
How to restore a house register
If the document is lost or damaged, then it should be restored, for which you need to contact the FMS and bring the following papers:
- all documentation that was necessary for the initial registration of the document,
- new form according to the sample,
- application for reinstatement in writing.
And if the house book was not lost, but simply ran out of pages, then the procedure looks exactly the same, only you need to indicate current data .
As you can see, the house register is a very important document for owners of private houses and other real estate. We told you how to fill it out correctly and what you need to do if you lose or damage it.
