When contacting various government agencies, it is sometimes necessary to provide reliable information about a person’s location. Certificate of residence is a document confirming the citizen’s residence at a specific address at the moment, or certifying the fact of registration in this place some time ago. You can apply for a certificate in several ways, including by mail. In this article we will tell you how and where to obtain a certificate of residence in 2021 and in what cases it may be needed.
What is an address certificate
An address certificate is a document that confirms the registration of a citizen at the place of residence, or certifies the fact of his registration in a given place, in the past. It is issued only by the Ministry of Internal Affairs of the Russian Federation at the request of a citizen.
Note!
Starting from 2021, you can now obtain the document through the State Services portal. To do this, you just need to have a verified account.
Only a citizen who permanently resides at the same address can issue an address certificate in his or her name.
What to pay attention to
An authorized officer examines the appeal and makes a verdict. It is transmitted in the manner specified in the appeal. Most often this is email or telephone. The answer might be:
- satisfaction of a request;
- refusal to issue a certificate.
For what reason can they refuse to issue such a document? The most common reason is an incorrectly worded statement. Typical mistakes:
- the applicant forgot to indicate his full name;
- the address for sending a response is not registered;
- the applicant requests the disclosure of state secrets or other information protected by federal law.
In order not to worry about the correctness of the legal paper, we recommend that you look at an example of an address certificate regarding the requested persons at the request of the authorities, form N 9a.
What is indicated in the address certificate
After receiving the finished document, each user can familiarize themselves with the information included in the document. It indicates the applicant’s personal data, including full name and date of birth. Below is the address where confirmation or status of the applicant is required.
Note!
The date when the certificate was generated, information about the authorized agency and the seal of the government agency must be indicated. Without these three points, the address certificate is considered invalid.
Open source
Further in the form, the necessary data is manually underlined:
- Registered.
- Deregistered at the place of residence.
- Temporary residence.
Next, the data of the living space in which a person lives temporarily or permanently is written down: total living area, number of rooms. In some cases, the certificate may indicate the family relationships of the specified persons, as well as a list of registered persons in the living space.
How is the composition of a family determined, what is a family from a legal point of view and law?
Nowadays, it is customary to call the result of the union of people after marriage a family. People who are part of a family are tied to each other by certain rights and responsibilities. Now the concept of “family” from a legal point of view and from the point of view of law has some distinctive indicators.
Unfortunately, if we consider the concept of “family” from a legal perspective, there is no clear definition of it. This concept has different formulations in different laws. For example, if you look at the Criminal Procedure Code, then the family includes the following persons: husband, wife, children, parents and other individuals who have a blood connection with these people.
Family from a legal point of view
If we consider the concept of “family” from the point of view of the law, then its composition depends on the following criteria: where the family lives, in its own home or in a rented apartment. A family that lives in their own home consists of the following persons: the owner of the home, his significant other (husband, wife), daughter or son, parents. The owner of the property has the right to register other people in his own living space as family members.
A family that lives in a rented apartment may consist of people registered on square meters of housing. Each member of such a family has the same rights; accordingly, everyone living in such an apartment or house can use residential meters at their discretion.
Types of certificates from place of residence
A document that confirms the fact of residence in a certain place and at a certain moment, or location during a certain period of time is a certificate of residence. There are two main types:
- From the place of permanent registration where the person lives permanently. This type of territorial location of citizens is enshrined in a document - a person’s passport.
- By place of stay, when they indicate how long a citizen will stay at a temporary address. This place of residence may not coincide with your permanent registration.
All citizens living in the territory of the Russian Federation are required, after moving to another locality, to apply to the MFC, housing and communal services, HOA within 90 days and undergo permanent or temporary registration. For non-compliance, an administrative fine of 2–5 thousand rubles is provided for all individuals.
Family composition: how to fill in documents?
Not every person can correctly fill out a family composition certificate. When filling out this document, specialists enter into it all individuals who have a residence permit at a particular address. They also indicate which of the listed people the applicant is.
Sometimes an employee of an organization can indicate members of a specific family in the certificate, since several people who have no family ties often live at the same address at the same time. In both the first and second cases, the document will be valid, but during its execution you need to rely on the organization for which the certificate is being requested:
- If a certificate of family composition is needed to apply for a subsidy or benefit, all people registered at the address must be included in it.
- If the certificate is needed by the guardianship council, then only members of a specific family are included in it.
To avoid problems and confusion while filling out, you need to clarify with the organization that requires the document exactly how the certificate is filled out correctly.
Where is an address certificate required?
A document that confirms the location of a person may be required when a citizen applies to government and private departments, as well as in some situations. Let's look at the detailed list below:
- Registration of benefits in social protection.
- Courts.
- During registration at the military commissariat.
- When resolving issues with a tax organization.
- To enroll a child in an educational institution.
- To obtain a mortgage loan.
- When transferring housing as collateral.
- When sending a request to a municipal institution to improve living conditions.
- In some cases, legal proceedings in which you are involved may require you to provide an address certificate.
- Registration of vital records in the registry office.
- Conducting transactions related to the sale or purchase of real estate.
- Registration of a child for school or kindergarten.
- When contacting financial organizations, tax inspectorates.
Documents for obtaining a certificate in form No. 9
To obtain a certificate of form No. 9, a minimum set of documents is required:
- passport or other identification document, passport document with certified translation or residence permit of a foreigner;
- application in the prescribed form;
- a document confirming the authority of the legal representative (if applicable);
- power of attorney (if applicable).
If all these documents are there and in order, you can safely go get a certificate: this will not be a problem.
Who is entitled to receive an address certificate?
A certificate of registration at the place of stay or residence is issued only to the citizen who requested the document, registered at the specified address, in person.
Note!
The place of residence of minors is the address of their parents or guardians. It is important to know this when preparing documents. The child's official representative must also collect the address certificate for the child.
A request to confirm your place of residence can be submitted by the following individuals and legal entities:
- Citizens of the Russian Federation who have reached the age of majority.
- Law enforcement officers.
- Civil servants of the Russian Pension Fund.
- Notary.
- An official representative of the applicant if the person signs a power of attorney.
Family composition certificate: how is it used?
Many people face a problem when they are asked: “Bring a certificate of family composition.” But what is this document? What do concepts such as “family” or “family composition” mean? Where can you get this document and why is it needed?
If you are also affected by this question, you first need to know what a family is, what kind of people are legally part of the family. There is no clear legal concept in the Family Code. It should be noted that the concept of “family members,” which is defined in the Housing and Civil Codes, and in other legal acts, differ from each other.
Family
If we take a legal point of view, a family is people who live together and run a common household. If we take a social point of view, then a family is people who are blood relatives or are in a marriage union.
How to obtain an address certificate through State Services
No special documents are required to obtain an address certificate. The main element is the presence of a confirmed account on the State Services portal. A person will only need to enter passport or birth certificate information.
Note!
Only citizens of the Russian Federation can use the service. For a person even from the CIS countries who has received a temporary residence permit in the Russian Federation, obtaining a certificate is impossible.
The procedure for obtaining an address certificate is as follows:
- Log in to your personal account on the State Services portal using your username and password.
- Go to the services section.
- Open the list of “Licenses, certificates, accreditations”.
- Click on the “Certificate from place of residence” button.
- After clicking the button, the system will redirect you to the old version of the site to fill out an electronic application.
- Select the region of application, as well as the department where you can pick up the completed certificate.
- Indicate in relation to whom the application is being filled out: yourself or another individual.
- Enter personal data: passport details, address, full name, date and place of birth, contact information.
- Check the completed application for correctness of data.
- Select the address of the migration service where you want to pick up the document.
- Click on the “Submit” button. The form will be forwarded to the Ministry of Internal Affairs office.
Note!
All fields marked with an asterisk are required.
If incorrect information was entered into any fields, you can always return to the previous step and correct the data. Even if you happen to exit the browser, you can always return to filling out your draft, which is saved automatically. To do this, just go to the State Services website again, and the system will prompt you to return to the application form you left.
The user can track the progress of receiving the certificate in his personal account. When the document is generated and ready to receive, you will receive an email and a notification in your personal account.
General information
A sheet of address information regarding the requested persons at the request of the authorities, form No. 9a, is issued by the Federal Migration Service. Citizens and organizations can apply equally. The document contains information about:
- series and number of the passport, date of issue and responsible authority;
- on registration or deregistration of an individual.
The address certificate scheme in relation to the requested persons at the request of the authorities, Form N 9a, helps FMS employees perform the following functions:
- provide citizens and organizations with information that meets their requirements;
- refuse to answer;
- enter fresh data into a special accounting system;
- adjust information in the existing accounting system.
You can get advice on the specified type of certificate and find out the details of forming the form on the official website of the Federal Migration Service. The reception schedule for citizens is also available there. The service for obtaining Form N 9A is free and does not involve any financial costs.
Cost and terms
When applying for an address certificate online, the processing time for the document is from 3 to 15 days. You don't need to pay anything. The certificate is issued free of charge.
Note!
If a citizen personally applies for a certificate from government agencies, then the wait to receive the document will not exceed 10 minutes.
The time for recording an application on the State Services website for submitting an application for an address certificate is 10 minutes. After this time, information will appear in your personal account that your request is being processed.
The validity period of the address certificate can vary: from 10 days to 3-4 months. It all depends on the department to which you submit the document. Therefore, before giving the address certificate, it is recommended to check its validity period directly with the authority.
How to compose correctly
The address certificate document regarding the requested persons at the request of the authorities, Form No. 9a, is prepared on a unified template. The appearance of business paper is approved by law. The provisions are set out in Order No. 422 of the Federal Migration Service of the Russian Federation dated October 29, 2007. It is unacceptable to deviate from the norms adopted by law. The format of the form is 210 x 150 mm, the document consists of one page.
To receive a certificate, you need to submit an application:
- 15 days from the date of filing;
- up to 30 days from the date of registration of the application - when additional verification is required.
The finished template is filled out entirely on the computer. You can also enter information into the fields of the certificate by hand. In the form, avoid:
- punctuation and spelling errors;
- typos:
- factually unreliable data.
It is prohibited to make corrections to the text or cross out errors. If any errors are found, you need to reprint and fill out the form. You can view a sample address certificate regarding the requested persons for a request from the authorities, form n 9a, in the next section of the article.
Disadvantages of obtaining an address certificate through State Services
Using the State Services portal, people note the following negative aspects of the service and contact technical support with the following problems:
- Frequent maintenance work that prevents you from using the service.
- Failures when registering an application: on the main page, the entry of passport data and phone number is often incorrect.
- In many situations, you will need to have a scanner on hand to attach documents to your application. This is problematic for the older generation.
- There is no information about the progress of consideration of an application for receiving any document in your personal account.
If you encounter these problems when preparing an address certificate, contact technical support. Specialists will help solve the problem in a maximum of 2-3 days. The average response time to a request is 15 minutes. If the problem is related to maintenance work, then you will have to wait until access to the site is restored.
Documents provided upon completion of the service
Positive result of providing a service/function
No subject information available
Address certificate of missing information
Type Extract, certificate Number of copies 1 Delivery options
Issued at the end of the serviceNotice of missing information
Type Notification Number of copies 1 Delivery options
Issued at the end of the service
Positive result of providing a service/function
Information about the subject is available
Tear-off coupon for message to an individual
Type Notification Number of copies 1 Delivery options
Issued during the provision of the service
How long does it last?
It is not established at the legislative level for what period the address certificate is valid. But in practice, it turns out that the information contained in the document will be relevant for one month from the date of issue. The validity period of a certificate of residence is one of the most important parameters when formalizing transactions with real estate objects and when signing legal contracts.
Attention: Any changes in family composition require updating the document.
Where is it issued?
A certificate of residence is issued only in government institutions. These include:
- passport office at the place of registration;
- MFC for the provision of state and municipal services;
- departments of the Main Department of Migration Affairs of the Ministry of Internal Affairs. In this authority, the certificate is issued in the form of a registration certificate;
- management organization of an apartment building, homeowners association or housing department.
Important: If it is necessary to obtain confirmation that a citizen lived at a specific address some time ago, then the request is sent to the city archive through the administration of the locality. In this case, you will need to provide additional documents: purchase and sale agreement, certificate of ownership, etc.
Thus, the procedure for obtaining an address certificate through State Services is carried out in several steps. You only need to have a verified account on a single portal.
