How to obtain a Form 9 certificate of registration through State Services

Currently, most people use State Services - a portal that provides a lot of opportunities for individuals and legal entities on obtaining and processing information, documents, payments, certificates, benefits, making payments and other government services. One of the most frequently issued certificates that Russian citizens receive is an extract from the house register. Such a document is needed in a variety of situations - for example, registering a child for kindergarten or school, receiving various types of subsidies, so you need to know how to get it. You can submit an application through the State Services portal. Let us consider in more detail in this article how you can obtain a certificate in Form 9 through State Services.

Where and when is help required?

Certificate Form 9 will be required for:

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• privatization of real estate;
• receiving housing subsidies;
• registration of various child benefits for low-income families;
• purchasing an apartment (to check the history of transfer of rights);
• use of maternity capital;
• collection of alimony through the court;
• change of place of registration;
• military registration;
• getting a job in a government agency, etc.

Sample, contents and validity period of form No. 9

Certificate of residence in Form No. 9 includes information about:

• registered persons (along with the date of registration at the address);
• property owners;
• premises (number of rooms, area, etc.);
• degree of relationship between residents.

The certificate of registration in the apartment must have the seal of the issuing authority with a clear imprint and signature of the responsible executor (sample of correctly completed form No. 9).

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The citizen is provided with up-to-date information at a given time. If information for a previously past period is required, a request is made for an archival extract.

A regular certificate about residents registered in an apartment is issued for 10 days. If the organization for which the document is being drawn up has established a shorter validity period for Form 9, then the citizen has the right to protest this.

Who can obtain a certificate of family composition?

The issuance of the document is regulated by Federal Law 5242-1 (dated June 25, 1993). You can get a certificate of family composition:

• owners of living space;
• those who are registered in the facility;
• residents with temporary registration;
• parents or guardians of a minor resident of the apartment (subject to the provision of a birth certificate);
• a third party with a power of attorney;
• representatives of law enforcement agencies and security forces upon official request;
• lawyers and notaries.

The information contained in the document is protected by the law on the protection of personal data of individuals.

Where can I get a certificate on Form 9

You can obtain a certificate in Form 9 on the public services portal or from the following organizations:

• Passport Office;
• district administration (if housing is departmental or non-privatized);
• Homeowners' associations and housing cooperatives (the document is drawn up by the chairman);
• multifunctional centers.

It is most convenient to issue a document through the MFC because:

• no need to look for a chairman or adjust to the work schedule of the passport office;
• the citizen is personally present when receiving the extract;
• submitting an application takes 15 minutes;
• documents from the HOA are not always legitimate;
• there are interruptions on the government services website, and MFC offices work within the established schedule;
• You can make an appointment with a multifunctional center employee in advance via the Internet.

Where to get it: list of organizations

You can obtain Form 9 from the following authorities by submitting the appropriate application in person or through a representative:

1. passport office at the actual location of the residential premises;
2. in some cities there are departments for moving in and registering citizens;
3. the housing maintenance company can also assist in issuing information certificates, Form No. 9, and Form No. 12;
4. the certificate can be ordered using the State Services website;
5. It is also possible to receive certificates by mail;
6. The MFC also accepts applications and issues this certificate.

Through the Internet

As mentioned earlier, a registration document can be obtained using the “State Services” service on the Internet. In order to apply for a document, you must log in to the official website of the portal, select the “Categories” section. Next, you need to fill out the following fields.

On the website (on State Services) there is a sample of filling out an application, a form, and you can also apply with us. ↵

Through housing office, MFC, etc.

You can obtain Form 9 by contacting the authorities that perform the duties of maintaining residential premises (housing office) or the authorities involved in maintaining various types of records (passport office, MFC).

You can obtain a document with registration information by personally contacting one of the indicated authorities, providing the specialist with all the necessary documents. The certificate is also issued to representatives of the owner. In this case, it is necessary to prepare a power of attorney in advance, which will be certified in the prescribed manner.

If for one reason or another it is not possible to appear in person at one of these bodies, then you should resort to. In this case, you need to submit your own application from the Internet, fill it out, attach a package of documents to the form, and send it by registered mail with a list of attachments. The application must indicate how to send the response.

Where to get an archived certificate of form 9 and 12

In real life, it happens that information is needed not about the persons currently registered in the apartment, but information about all persons who were registered and deregistered throughout the entire operation of the apartment, house, and so on. Such cases include:

1. the process of privatization of an apartment (to prove the non-use of the right to privatize residential premises);
2. the process of inheritance (actual acceptance of property);
3. An archival certificate may be required by the buyer when selling an apartment in order to ensure that there are no registered persons in the living space, as well as the absence of persons who are not temporarily residing but retain the right to reside in the apartment (for example, prisoners).

Archival certificates are issued at the passport office at the location of the apartment or private house. However, preparing this document will take longer than preparing a simple Form 9.

You can also try to get an extract from the government services website.

How to obtain a certificate of family composition from the MFC

A certificate of registration (form 9) is issued on the day of application, provided that the documentation is complete.

List of documents

To receive a certificate in Form 9, you must provide:

• citizen identity card;
• certificate of home ownership (or rental agreement for a municipal apartment);
• house register (in the case of private housing construction);
• power of attorney from the owner of the object (if the document is received by a third party).

In addition to providing a set of documents, you need to write an application () and indicate in it the following information:

• MFC details;
• Full name and passport details of the applicant;
• exact wording of the request;
• date of;
• personal signature of the citizen.

Government duty

As for the cost of issuing a document, there are no state fees provided for by law.

Contacting the passport office

A registration certificate in Form No. 9 is issued according to the data taken from the registration card. Of course, the most logical thing to do is go to the passport office to get it. You can take it in two ways:

1. By contacting the territorial body of the Ministry of Internal Affairs directly to the specialists of the passport office, who are entrusted with the responsibilities for providing such services.
2. By coming to the housing office, TU or HOA at the place of service of the residential premises.

The second method is the most common because it is extremely convenient both for the applicant and for the institution itself. A management company or HOA has its own passport specialist who deals with issues of registration, deregistration and, accordingly, issuing all kinds of certificates in his profile.

You can receive a certificate upon presentation of your identity document. The passport officer may require you to fill out a standard application form, which indicates the address of the premises and the name of the applicant. But most forms are issued upon verbal request, especially since their completion is automated by a computer system and does not require much time or effort.

A request to issue a certificate may be refused if the applicant has no legal relationship with the housing. Sometimes passport officers refuse due to debt, but this is arbitrariness and such actions have no legal basis.

Other forms of certificate of registration and registration

There are several varieties of this document:

• the main one, which discloses data about all registered (including temporarily) family members;
• Form 2, which contains information only about one registered resident;
• Form 3, if no one is registered in the living space;
• Form 12 – archival extract, contains information about all persons ever registered (for the entire existence of the object);
• Form 4 – at the request of a notary.

Help No. 9, No. 7, No. 12

Help form 7.

Certificate Form 7 is a characteristic of a residential premises, which contains the technical characteristics of the premises, such as: footage, data on redevelopment, which is available in the passport service, information on defects in the premises and on the building as a whole. In fact, Form 7 certificate is a summary of information about the object from the technical passport - a document containing a detailed description of the parameters of the apartment.

Why do you need a Form 7 certificate?

Certificate Form 7 is required for real estate transactions, for example: to obtain a loan, to enter into a contract for the sale and purchase of an apartment or room, to register an inheritance, to present it to court, or upon divorce.

Validity period of the certificate in form 7.

The validity period of this certificate is not limited by law. However, many organizations involved in real estate transactions have the right to independently set their validity period; as a rule, it ranges from a week to a month.

What documents are needed to obtain Certificate 7?

Identification document (passport).

Where can I get a certificate on Form 7?

You can obtain a certificate of Form 7 from the Department of Settlement and Registration of Citizens (passport office) at your place of registration.

Addresses and telephone numbers of passport services:

See below.

Help in form 9.

Certificate Form 9 is a document that contains information about all persons registered in a residential premises who have the right to use this residential premises.

The Form 9 certificate indicates the full name of the owner of the property, then lists each person registered in this premises, their relationship with the owner of the property, date of birth, date of registration and type of registration of each of the people registered in this premises at the moment.

Certificate in Form 9 is a document necessary for the buyer; the information contained in it shows whether or not a citizen registered in a particular residential premises took part in privatization. A person registered but who did not take part in privatization, by law, retains a lifetime right to use this residential premises.

Validity period of the certificate in form 9.

The validity period of this certificate is not limited by law. However, many organizations involved in real estate transactions have the right to independently set their validity period; as a rule, it ranges from a week to a month.

What is the difference between a certificate in Form 9 and a certificate in Form 12?

A certificate in form 12 provides information about registered persons for the entire period of existence of a given residential premises. And the certificate in Form 9 reflects information about registered persons only for the period of residence of the owner.

What is indicated in the certificate on Form 12?

The certificate in Form 12 contains information about the deregistration of certain categories of persons who have the right to subsequently apply for residential premises. The certificate indicates whether deregistered minors, convicts, those in prison, persons serving in the army, those deregistered by proxy, etc. were registered in the apartment, if there were, in this case, the number of these persons and the date of their deregistration are indicated registered.

What documents are needed to obtain certificates 9 and 12?

Identification document (passport).

Where can I get a certificate on Form 9 and 12?

You can obtain certificates of forms 9 and 12 from the Department of Settlement and Registration of Citizens (passport office) at the place of your registration.

Addresses and telephone numbers of passport services:

Form 7 - accompanying document

Often, when applying for a certificate of family composition, people take an extract in Form 7, which describes the technical characteristics of the housing:

• floor and number of storeys of the building;
• footage of the room;
• number of rooms;
• ceiling height;
• year of last major overhaul;
• date of construction;
• building wall material, etc.

Form 7 is provided free of charge upon request of the applicant and is issued within 2 days. The certificate is valid for up to 1 month from the date of receipt.

Reasons for refusing extradition

An employee of the organization does not have the right to refuse to provide an applicant with a document on the basis, for example, of utility debts. This is a kind of pressure on citizens in order to receive payment. Such methods are illegal.

A request for an archived version of the certificate must also be complied with. The archive employee should not evaluate the applicant's requirements and point him to another possible option for obtaining the document. For example, offering to obtain a standard type of form only on the basis that, in his opinion, it will be sufficient for a particular case.

Important: a government organization is obliged to document every step it takes, including the lack of response to a request - it must provide an official written refusal indicating its reason, so that the citizen can eliminate it and apply again.

In this case, the refusal is justified only due to the lack of any documents or the illegality of the applicant’s actions.

Special cases of obtaining a certificate of registered persons

Depending on where the document is provided, it may have different content. For example, when receiving a subsidy, a certificate from the place of residence must contain information about everyone registered in the living space, regardless of the degree of relationship. If the paper is drawn up for the board of guardians, it contains information only about members of a particular family.

Certificate of family composition for a child

If you need to receive an extract from the MFC about the child’s place of residence in Form 9, this can be done by one of his parents (or guardians). To do this, you need to come to the public services center and present the following documents:

• identification;
• child's birth certificate;
• certificate of child registration in form 8 (if available);
• USRN extract or other housing title documents.

If a minor is over 14 years old, then he must appear in person to receive these documents or issue a notarized power of attorney for his parent (guardian).

Form 9, if the husband and wife are registered in different places

If the husband and wife are registered at different addresses, then they need to take two separate statements in Form 9 indicating information about each spouse.

What is it for?

An archival certificate is a special document with which you can “recreate events of the past.”
It is issued by the archive based on the client’s request. The form contains information about the papers available in the archive and information related to the subject of a specific request. It is compiled only on the basis of originals or certified copies of documents. Therefore, it contains reliable and comprehensive information.

At the same time, search data must be indicated in it. For example: case number or code, number of sheets of paper in the case. And all information is arranged in chronological order - this technique allows you to better understand the sequence of events.

If necessary, the archival certificate contains excerpts from papers (but most often they are prepared using a separate extract). Personal conclusions on the content or speculation of the specialist executing the request are not allowed.

The compiled archival certificate is signed by the person responsible for its preparation and certified by the head of the archive (using a signature and seal). If the answer is compiled on several sheets, each sheet is certified.

The completed form is given to the applicant against signature. It has legal force and is an official document that a citizen can subsequently provide at the place of request.