A certificate of registration (registration at the place of residence) may be needed in different situations: when registering a child for kindergarten/school, during the marriage registration procedure, in the process of privatizing an apartment, to receive social assistance, etc.
Where can I get a registration certificate, how long does it take to complete it and how much does it cost in 2021?
When might it be required?
Not a single serious matter is complete without a certificate of registration , and citizens have the right to confirm the fact of their presence with such a document:
- permanently registered at the place of residence;
- temporarily staying in a given locality.
People have the right to choose of their own free will where to live, work, rest, and receive treatment, but they are obliged to announce their plans to the migration service by applying for one of the types of registration. These actions of citizens and officials are regulated by the following legislative acts:
- Law of the Russian Federation of June 25, 1993 N 5242-1 “On the rights of citizens...”.
- Order of the Federal Migration Service of the Russian Federation dated September 11, 2012 N 288, which approved the “Administrative Regulations of the Federal Migration Service...”.
- Constitution of the Russian Federation and the Civil Code of the Russian Federation.
A person who has a registration both at the place of residence (which is noted in the passport) and at the place of stay may need a certificate confirming that he has this registration.
Such paper may be required by:
- when applying for a job;
- in the registry office, during marriage, divorce, registration of a baby;
- at school, in kindergarten;
- at the military registration and enlistment office;
- in the bank;
- when completing an act of purchase and sale of real estate, etc.
This document has many names, but it is correct to call it certificate form No. 9. The preparation and issuance of such documents to the population relates to municipal services, which are subject to the Federal Law of July 27, 2010 No. 210-FZ “On the organization of the provision of state and municipal services.
Features and nuances
When registering at the place of residence, the registration at the main place of residence is not canceled - it continues to be valid, it’s just not relevant in another region.
Although the original passport will be taken away (with the issuance of a receipt for the seizure), no marks will be placed on it .
Since the provision of documents for housing is not mandatory (clause 19 of the Administrative Regulations of the FMS), migration service employees will need to contact Rosreestr or other government agencies to clarify information and receive documents for the apartment electronically, the process may take a little longer - up to 8 days (clause 29 of the Administrative Regulations).
Types of certificate form No. 9
The registration document, called Form No. 9, has two types: regular and archival. A regular certificate contains information about all persons who have registration of any type, but only as of a given date.
The archived form of the certificate includes a complete list of persons who have ever had a residence permit at this address. Usually such information is interesting in the case of buying an apartment, when the whole story is important. After all, you can buy an apartment in which a person lived who was deregistered at this address for the reason:
- studying in another city;
- serving a sentence for a crime committed;
- military service;
- being on a long business trip.
Upon returning, these people will have the right to restore their registration and apply for living space . You may also need an archive form:
- when registering an inheritance;
- for the privatization of living space.
The archived version of the certificate confirms the “cleanliness” of the home upon purchase and sale.
Certificate form according to form No. 9.
Sample of filling out the form.
Ways to obtain help
Where can I get a document on Form 9, who issues it? You can submit a request for a certificate in several ways:
- At the Federal Migration Service (passport office) - by contacting specialists directly, the applicant can receive a certificate on the spot.
- MFC - this organization was specially created in order to reduce the burden on the migration service, so you can also get the appropriate certificate here. To do this, just come to the nearest branch of the MFC, submit the necessary documents, wait a few days until the MFC transmits the request to the Federal Migration Service, and they issue a certificate.
- Housing office, homeowners' association, management company - service organizations usually have their own specialist on staff who deals with issues of issuing certificates and other documents.
- Mail is one of the longest ways to obtain a certificate, but still some people resort to it if they have no other opportunity to receive a document (for example, a citizen is in another city). To obtain a certificate, the interested person must send an application and a copy of his identity document to the address of the Federal Migration Service.
- Through State Services . To receive a document in this way, a citizen must first register on the website https://www.gosuslugi.ru/ and then undergo authorization. In the “Electronic” column, then click on the desired service and click on the “Get” button. A form to fill out will be displayed in a new window; if the information is entered correctly, the system will redirect the user to the UMFS service. In the personal account, the user should soon receive a notification about when he needs to come to the migration service with original documents to present them to the employee in order to obtain a certificate.
Content
This document has a standard form containing the following data:
- Full name and date of birth of the citizen to whom it is issued;
- type of registration, date;
- full address;
- a list of all persons living with the recipient of the certificate, their type of registration, its date, as well as the degree of relationship;
- name and number, date of issue of documents that are the basis for moving in;
- detailed characteristics of the apartment;
- notes that describe additional occupant information and reservation availability.
Next, you should indicate where the certificate is required.
Below is the date of issue, position, signature and person who issued the document, as well as the seal.
Who will they give it to?
Not everyone has the right to access data, but only those who:
- the owner, and it makes no difference whether he is registered or not;
- responsible tenant or other person registered at this address;
- legal representative of the child registered in this living space (one of the parents, adoptive parent, guardian).
If a person applies with a notarized power of attorney on behalf of any of the above citizens, then there will be no refusal to issue the paper.
It happens that such paper is prepared at the request of the court, prosecutor's office, Pension Fund or other government body.
To whom is a certificate of residence issued?
Certificate of residence is issued only to owners of living space
As mentioned above, a certificate of residence is issued only to the owners of residential space, or to persons registered in it. That is, an outsider cannot obtain information about an apartment to which he is not related.
An exception in this case can only be the legal representatives of a minor. It happens that a child is registered separately from his parents, or with one of the parents, but the other needs a certificate, for example, this can happen when spouses are divorced. In this case, one of the parents has the right to obtain a certificate of residence for their child.
Also, a certificate from the place of residence of a citizen can be obtained by authorized bodies (prosecutor's office, police). In this case, the request is formalized properly and can be submitted in any way, not just by personal appearance.
Where can I get a registration certificate?
You can receive this document in different ways, depending on how much time you have. You can contact:
- a department for registering the movement of citizens, available at any housing office (to the passport officer);
- MFC;
- UMFS;
- administration of the locality, if it is a village or town.
If everything is in order, the citizen has one of the types of registrations at this address, which is recorded in the apartment registration card, then the employee, after checking the details of the resident’s passport, will immediately prepare a certificate of the usual type.
Where can I get an archival certificate of registration at the place of residence? Such paper must be ordered in advance by contacting the BTI or the city or regional archive.
Authorities issuing the certificate
The document is issued by the following bodies and officials:
- Passport officers at housing offices;
- At the MFC;
- In the passport and visa department of the Ministry of Internal Affairs,
- The MFC is only an intermediary between a resident who needs a certificate and the department of the Ministry of Internal Affairs in charge of such issues. The easiest and fastest way to get the paper is from your passport officer.
- Reasons for receiving
Without proper grounds, it is impossible to obtain a certificate of form No. 9; such a document is not available to an outsider. To have grounds means to submit an application and present a passport with registration at a given address.
The paper will be issued to the following persons:
- The owner of the property;
- It doesn’t matter to each of those who are registered, permanently or temporarily.
- The owner may not be registered, but he will not be denied a certificate f.9. In addition to residents, applicants for Form 9 can be government officials. bodies and officials, such as a prosecutor, a judge, the Pension Fund of the Russian Federation, the social protection department, a notary, etc.
The list of documents is as follows:
- Statement;
- Passport with registration;
- Title documents for the apartment (if applied by the owner who is not registered in the apartment).
- Usually this is enough. If the registration is temporary or in the case where a certificate is needed in the name of a minor child, you must present a certificate of registration. Sometimes the housing office passport officer is required to require residents to present a receipt for the last month.
For individuals and legal entities
For individuals there are the following options:
- personal appeal or through a proxy;
- postal services;
- through your personal account on the government services website.
Depending on regional requirements, it may be necessary to submit an application requesting the execution of such paper, then employees will know for sure that they have fulfilled the request in full, having satisfied the request for the required type of document.
In the application you need to write in the upper right corner which institution the applicant is applying to, below. On a new line, you must indicate the full name of the applicant, as well as the type of registration and address.
Next will be a request for the issuance of a registration certificate, and you need to select from the options and highlight the ones you need - regular or archival.
Below they always indicate exactly how they want to receive the paper - in person here or by mail, then - contact information, signature with transcript, date. Usually, to speed up the admission process, people are given a ready-made form, in which you only need to enter your data, and select and highlight what you need from the options.
When applying by mail, the application is placed in an envelope along with a copy of the passport, and the response will be sent in the same way , only the waiting period for the result will increase by the time the envelope is delivered back and forth, as well as by the employee’s work with the archive, if this is the option required.
The online option also does not provide immediate results, which can be received in person or by mail. The result can take up to 10 days .
A legal entity is obliged to draw up a letter on its letterhead requesting confirmation of the registration of a citizen, and the motivation for this action must be indicated. The best option is to issue a power of attorney to a representative of the legal entity, who will come during office hours and will be able to immediately receive an answer.
Service "Government services"
The Gosuslugi service is quite convenient, easy to use, and multifunctional. With its help, you can order online a variety of papers for presentation at the place of requirement, including a certificate and place of residence. Procedure:
- The first step is registration on the resource.
- Then you should specify the name of the help in the search.
- When selecting the required paper from the proposed list, indicate the step *receive service.”
- Next, fill out a specific request form. You can follow the prompts on the screen.
- Be sure to indicate the location where it will be convenient to receive the document.
- Then the request is sent.
You will need to wait a short time for the paper to be issued, and then come with your ID to the organization that was indicated in the form when you applied online.
Statute of limitations and cost
Although the law does not establish a statute of limitations for this document, in practice it is no more than 1 month, since even during this period changes in the composition of residents may occur - someone will be discharged, and someone will be registered at this address .
Service for issuing f. No. 9 refers to free ones . For a fee, missing photocopies of original documents can be made, or an application can be filled out when a citizen has poor vision, is illiterate or does not speak Russian well enough. If nothing additional is needed (everything that is required will be available), then the certificate will be free of charge .
Is refusal possible?
Yes, the paper may not be issued if there is a legal basis for refusal:
- the documents of the applying citizen are invalid;
- original passport not provided;
- The person who applied for the service is not registered in this apartment, and therefore does not belong to the circle of people who have the right to do so.
Refusal due to arrears in payment for utility services is illegal.
If you need a certificate of family composition, then there is no point in taking it in advance. A personal visit makes it possible to receive this paper within 15-20 minutes or the next day, depending on the workload of the passport specialist or MFC employee. When time is of the essence, you can use the mail, and in 8-10 days a positive result will be received.
Validity
For municipal apartments, the period of registration certificate can vary from 6 to 12 months.
For privatized apartments, it corresponds to the time during which the owner agrees to the residence of a registered person. Typically, the FMS issues such registration for 1-2 years.
After the expiration of the period, it can be extended by submitting the necessary documents. In particular, you will need a document proving the need for the person’s continued residence in this city.
