In some cases, when contacting government agencies, documents confirming reliable information about the citizen’s location may be required. Such a document is a certificate of registration at the place of residence. This document confirms the fact that the citizen currently resides at a specific address, or the fact that registration existed at this address some time ago. Applying for a certificate is possible in several ways, including sending a request through the post office. In this article we will look at how and where to obtain a certificate of registration at a migrant’s place of residence.
Types of registration
In the Russian Federation, every citizen must register at his place of residence. There are only two types of registration:
- At permanent place of residence. In this case, the person is registered at his main address of residence. In this residential property, a person can be the owner or live in the premises on the basis of a rental agreement, official occupancy, etc.
- At your place of residence. With such registration, the address where the person resides temporarily is recorded. This can be either rented housing or, for example, a hotel. However, registration is required only after 90 days of continuous stay in this residential premises. Information about migrants living with them must be reported to government agencies by the receiving party. This could be the owner of the apartment, or the administration of a hotel or sanatorium (
When a certificate may be required
There are quite a few situations in which a certificate of registration at the place of residence may be required. These include:
- Applying for various benefits, benefits and compensation;
- Registration at a medical institution, or in the case of obtaining preferential conditions for treatment;
- Appeal to judicial authorities;
- Registration with municipal authorities in order to improve living conditions;
- Cases of change in civil status (for example, marriage);
- Contacting the tax office;
- Entry into inheritance in cases where confirmation of the residence of the deceased testator at a specific address is required;
- Registration of a child for school;
- Obtaining a social mortgage;
- Employment;
- Military registration.
Important! The place of residence of minor children will be the same as that of their parents. The same principle applies to incapacitated persons; their place of residence will coincide with the place of residence of their guardians.
Where to get a certificate of residence
I have been working at customs since 2001 and am a state civil servant in the position of deputy head of the accounting and financial examination department..
During the entire time of my work at customs, I had no disciplinary sanctions, and I also successfully passed the qualification exam to assign me the class rank of adviser to the state civil service of the Russian Federation, 3rd class. But recently, a very negative situation arose at my work, because of which I was admitted to the hospital in December 2007 with a diagnosis of a threatened miscarriage.
Recently, my immediate boss has developed a personal hostile relationship with me, and therefore they began to force me to resign of my own free will. I did not agree to leave voluntarily, then the head of the HR department told me that if you don’t want it for good, it will be for bad.
After 1.5 months, the HR department provides me with a notice that my position is subject to reduction in 2 months (it was simply transferred to another department with almost the same functions) after the expiration of the notice period, I was not provided with any possible vacancy. At the end of the notice period, I found myself 2 months pregnant. When I was called to the HR department to review the order for my dismissal, I reported that I was 2 months pregnant. The next day I provided a certificate confirming the fact that I was 7-8 weeks pregnant to the HR department.
Having learned about this state of affairs, they began to put moral pressure on me: you know, we have no options for you, and now we can’t stick you anywhere, you’re not a good worker, since you’ll go on maternity leave, and if you insist on your way, then Everything is according to the law, we will place you in a department where in a month you will be severely reprimanded and you will be forced to resign of your own free will. Accordingly, all of the above caused me anxiety and nervous shock, which led me to the hospital with a diagnosis of “threatened miscarriage.”
At the moment, I am “stuck” and a competition was announced for my position (which was transferred to another department) as a vacant position and a person was hired to fill this position.
Despite the fact that I should have been transferred to this position, this was not done by the HR department, although the qualification requirements are the same.
On March 14, 2008, through a friend, I submitted to customs: two sick leaves with an application for calculating accruals for days of incapacity, an application for granting me another leave in accordance with Article 122 of the Labor Code of the Russian Federation and Article 260 of the Labor Code of the Russian Federation, an application and a certificate (Federal Law No. 81 dated 05/19/1995 and Government Decree No. 883 dated 09/04/1995) to pay me additional benefits, an application and details for transferring funds to my bank account, but they refused to take my documents: in the reception of the head of customs, in the personnel department and in the accounting department, citing the fact that such a position in customs does not exist since December 20, 2007 and accordingly will not be paid, and subsequently I was told that competent people should come and point out to us illegal actions.
In connection with the above, I had to send the above documents by mail with notification, but it is not a fact that this will be a reason for considering these applications.
I ask you to please help me understand this complex issue, because in my case we are talking about a gross violation of my legal rights and guarantees. In general, it is possible for such a pregnant woman to be left without a position, because personnel first of all should have transferred me to another department along with my position, since in fact there was no reduction in my position, but simply a transfer.
What should I do with my statements because I was left without payments? But soon to give birth! And in general, how can you punish such boorish behavior towards pregnant women?
Who can request a registration certificate
Important! The certificate is issued personally to the applicant who is registered at the address specified in the application. A request can also be submitted by an authorized person, but for this, a notarized power of attorney must be issued to him.
In addition, the following institutions can make a request to confirm the registration address at the place of residence or place of stay:
- Law enforcement agencies;
- Pension Fund of the Russian Federation;
- Social protection of the population;
- Notarial office.
What information does it contain?
It contains the following information:
- Recipient's name, date of birth and address. Number, series, date and place of issue of the passport or birth certificate.
- In Form 9, the table below indicates the same data about the remaining residents. Family relationships and permanent or temporary registration are added.
- Date of issue.
The signature of the employee who issued the document and the seal of the organization are also required.
Below is a sample certificate of registration at the place of residence (form No. 8):
Next you will see what a sample registration certificate looks like (form 9):
How and where to obtain a certificate of registration at a migrant’s place of residence
To request a certificate of residence, you will need to contact the state registration authorities. You can apply in person or through a proxy. In addition, an application for a certificate can also be submitted by mail. To do this, copies of documents are attached to the letter and the address for sending the certificate is indicated. The letter should be sent as a registered letter, accompanied by an inventory of the contents and a notification of delivery.
Along with the application to receive a certificate, you will need to provide a passport or other document confirming the identity of the applicant. If a certificate is required for a minor, then his parent must present a birth certificate.
For reference, as a rule, Form 9 is used. It confirms not only the fact of residence at a certain address, but also information about all those persons who are registered in this premises, as well as about its total area, etc. Form 9 is suitable for presentation when applying for employment, as well as when making transactions with real estate.
Validity period of the document
The law of the Russian Federation does not establish the validity period of a registration certificate, however, in practice it is considered that the data indicated in the document is relevant for 30 days from the date of issue of the certificate. However, even if the composition of the family changes during this period, this is a reason to issue a new certificate.
If you need to receive an official document about all persons who have been registered/discharged from a specific apartment where you are registered, then order a certificate using Form 9. If you need to receive a certificate of registration of a child, then fill out a document using Form 8.
The document is issued free of charge, its validity is not limited by law . You can obtain a certificate of registration at the passport office, MFC, Housing Office or management company.
Please note that refusal to issue a certificate due to utility debts is illegal.
Where to go for help
You can apply for help at one of the following institutions:
- Passport office in accordance with the registration address;
- MFC (multifunctional center);
- Main Department of Migration Affairs of the Ministry of Internal Affairs. In this authority, a certificate of registration is a certificate of registration;
- A company engaged in the maintenance of apartment buildings. This could be a homeowners association, housing department or management company.
In some cases, it may be necessary to confirm the fact that a citizen lived at an address some time ago. In this case, the request can be sent through the local administration to the city archive. In this case, you will need to provide any documents confirming the ownership of the apartment or the fact of living in it. This may be a purchase and sale agreement, a certificate of registration of ownership, a social tenancy agreement and other documents.
Can they refuse to issue a certificate?
The issuance of a certificate of both registration at the place of residence and temporary registration at the place of stay may be refused. Refusal may be due to the following reasons:
- There are no documents proving the identity of the person who applied;
- There are no legal norms for document preparation;
- The person applying for the certificate refuses to provide the original documents required for issuing such a certificate;
- The archive does not contain the requested data;
- The applicant's application is filled out illegibly, making it difficult to read the information.
If the authority refuses to issue a certificate, this must be done in writing, indicating the reasons for the refusal. If the refusal, in the opinion of the applicant, is not lawful, he has the right to go to court to appeal. However, first a complaint can be submitted to the same body, but made in the name of the manager. A refusal will be illegal if it is related to debts for utilities. Civil servants do not have the right to put pressure on residents in this way; such a refusal has no legal basis.
Thus, obtaining a certificate of registration at your place of residence will not be difficult.
The main thing is to comply with the requirements for timely registration, and when applying for a certificate, correctly draw up an application and provide the necessary documents. Rate the quality of the article. We want to be better for you:
Types of registration certificates
Depending on who needs the certificate, as well as for what period it is needed, there are certificates in form 8, 9, and also archival.
Help on Form 9
Certificate of registration in form No. 9 is a document that reflects information about the registration of all persons who live in the apartment/house. This certificate is also called a family composition document.
It contains information about the type of property (apartment, room, house, etc., total area of the premises, number of rooms), lists the persons who are registered, indicates the dates of registration of persons, information about the owner or owners of the property, the degree of relationship of the owner of the property and registered people.
At the end, it is indicated which specific person from the persons registered in the apartment is issued the document.
Help on Form 8. Form 8 or 9 - what's the difference?
Often a document in form 9 is confused with a certificate in form 8 . The last paper is a document of permanent registration, which is issued only for the age category up to 14 years. A certificate in Form 8 serves as an attachment to the birth certificate; without it it is invalid.
This document reflects the following information:
- Full name of the child, his registration address,
- data from the birth certificate,
- date of issue of the document and information about the authority that issued the certificate.
Unlike a certificate in form 8, a document in form 9 is issued to any citizen registered in a specific residential premises.
A certificate in Form 8 for a child can be useful for school, kindergarten, and registration of child benefits. How to obtain such a certificate?
When preparing such a document, one of the minor’s parents or his legal representative must submit the following documents:
- passport,
- child's birth certificate,
- a document that confirms ownership of the apartment (extract from the Unified State Register of Real Estate, certificate).
If a proxy acts on behalf of parents or legal representatives, then he must also submit a power of attorney.
Certificate of temporary registration
Today, many citizens of the Russian Federation do not live according to registration, however, according to the laws of the Russian Federation, a citizen who is away from his permanent place of residence for more than 90 days is required to obtain temporary registration at his place of actual residence.
A certificate of temporary registration, or otherwise a certificate in Form 3, is issued at the territorial division of the Main Administration for Migration, MFC or at the management company on whose balance sheet the house is located.
To complete the document, the interested person should bring a completed application, a passport, a document confirming the fact of temporary registration (commercial lease agreement), the consent of the owner of the property to move in, or the consent of all co-owners if the housing is in shared ownership.
When submitting an application for a certificate of temporary registration, in addition to the citizen who submits the documents, the owner of the property must also be present.
Archived registration certificate
An archival certificate of registration at the place of residence is a document that indicates information about all persons ever registered in a particular apartment/house.
This is a kind of extended statement that may be needed in the following situations:
- when privatizing an apartment . If a person who wants to privatize housing for himself has lived at the wrong address since 1992 and for some year, then such a certificate can serve as evidence that he has not yet used his right to privatization. To do this, the citizen will need to take archival certificates for all addresses where the person lived. Based on the certificates, the specialist dealing with the issue of privatization will issue another certificate, which will state that the citizen has indeed not privatized housing before;
- for registration of inheritance . If after the death of the testator the heir did not enter into inheritance rights on time, then he will need to prove that he actually accepted the inheritance. In this case, he will need an archival certificate so that he can prove that on the day the inheritance was opened, the citizen lived in the apartment together with the testator.
An archival certificate can also be ordered from the passport office, MFC, FMS or management company. The cost of providing the service is free.
