Certificate of residence: sample, where to get it

A certificate of residence or stay is a document that contains information about the temporary or permanent registration of a citizen at the address of residence. A certificate may be needed when receiving benefits, allowances, when concluding a transaction for the purchase and sale of residential premises, to go to court and in other situations. Despite the fact that this document is issued free of charge, it is better to find out in advance the rules for submitting an application and some other important features so that you do not have to apply for the certificate again.

What does a residence certificate look like?

This paper is requested to confirm permanent registration, according to the state register. The document is issued in Form No. 9 and is often called a family composition certificate, as it contains information about the residents and their relationships.

It consists of the following data:

Name and form of issue;
Full name and date of birth of the applicant;
Place of official registration at a postal address in Russia;
Full name of all persons living with the applicant in the same living space. In addition, information about the relationship of the residents is recorded;
Details of the institution where the application will be submitted;
Full name of the official who issued the certificate and his signature;
Additionally, information about the number of square meters and the number of rooms may be indicated;
Date of issue of the statement;
Stamp of the government agency that issued the certificate;
Quite often, this paper contains additional data about citizens who were previously registered in the living space and the dates they were deregistered.

Sample

Get acquainted with a sample certificate of residence by downloading it.

The document is issued in Form No. 9 and is often called a family composition certificate

Why do you need a certificate?

The need for a registration certificate in Form 9 occurs in various cases, since its main purpose is to confirm the fact of registration / deregistration of persons in a specific residential area and indicate their number at the time of receipt of the document.

Registration of each citizen is carried out for the opportunity to further exercise their rights and freedoms, as well as fulfill obligations stipulated by law. It is clear from this that a document such as Form 9 is required in the following situations:

receiving medical care;
registration of social payments;
for litigation;
registration with the municipality for the purpose of participation in various government programs;
registration with the tax office;
admission to universities;
military registration and marriage;
registration of inheritance.

Important: the registration form is filled out by employees of the accounting services, certified by the seal and signature of a specialist, since this is an official document confirming the composition of the family.

Types of registration at place of residence?

According to current legislation, each person can be included in the state register at their place of residence.

For registered citizens of the Russian Federation, the following types of registration are distinguished:

Permanent registration - is issued at the place that is the person’s main address of residence, based on the availability of their own living space, a lease agreement, official accommodation, stay in a boarding school, or a veteran’s home for citizens with disabilities, or people without relatives;
Temporary registration – issued on the basis of a non-permanent place of residence. These can be: hotels, health resorts, medical institutions, etc. You can obtain such a residence permit if you stay for more than ninety days in a place other than your main place of residence.

Why are they issued?

The main purpose of this document is to provide information about the person’s current place of residence.

Such paper may be needed in the following situations:

Registration of various preferential benefits, financial assistance, etc. As an example, to receive help for a single mother, payment of maternity capital, assignment of disabled status, etc.;
For the military registration and enlistment office - you must provide this certificate to the military registration and enlistment office at your place of residence for military registration;
In case of contacting regional authorities with a request to improve living conditions . To register in state programs for subsidized housing, you will need to provide a certificate of residence;
During legal proceedings . When considering a claim, a government agency has the right to request information about the registration of participants in the process. As an example, during a divorce, the court can check with whom the child lives by requesting this document, since it contains information about all officially registered residents in a certain living space;
When contacting the tax office . In most cases, when submitting documents to the NSR, you are required to attach an extract from your place of residence as confirmation of the residential address indicated in the documents;
When registering for medical services . In some situations, for preferential treatment it is required to register at a certain medical institution, providing a certificate from the place of residence;
When registering an inheritance . To confirm the inheritance, you will need confirmation that the deceased lived at a certain address. For such purposes, an archival certificate is taken, which stores data about residents for the entire period of existence of the living space;
When applying for social mortgage lending;
To conclude legal contracts;
Upon employment;
When the civil status changes (official marriage, divorce, etc.).

The above list contains the main situations when a certificate of residence will be required.

In addition, other organizations and structures may request this document, depending on the individual situation.

Certificate of registration from place of residence: sample

This material will tell you about a certificate of residence. You will find out for what purposes it is needed, how and where you can get it, and how long it is valid.

A certificate of residence is required quite often. This document confirms the citizen’s presence in a certain territory.

As a rule, they take a certificate when they want to certify their location. This concept means:

The room in which the citizen was located for a certain time.
Period of stay.
Reason for this: for example, as an owner.

A certificate is also received to confirm persons who previously lived there.

General information:

It should be noted that for minors and incompetents, the place of residence will automatically be considered to be the housing in which their parents or guardians live.
A citizen is required to register at his/her location.
This is a mandatory condition required by law.
Registration makes it possible to keep records of citizens.
Proof of registration will be the corresponding mark in the passport.
A citizen must receive registration no later than 7 days from the date of arrival at a new place of residence.
The certificate is valid for six months.

They can refuse you only if you do not have the required documents.

You can be removed from your place of registration in several cases:

Conscription.
Condemnation.
Recognition as missing.
Death.
Eviction due to a court decision.
Change of place of residence.
Recognition of the documents that served as the basis for registration as false.

There are the following types of registration:

At the place of residence.
At your place of residence.

The latter is also called temporary registration.

The presence of the citizen or his authorized representative is required to receive the certificate.

Who issues the certificate:

Certificates are issued at the passport office (located at your place of residence).
You can receive the document on the day of application.
It takes a few minutes to complete the document.
The certificate is issued free of charge.

Documents to be received

In order to receive a certificate, you must present a passport if you are applying in person, or a passport and power of attorney if your representative is receiving the certificate.

Debts for utilities will not be grounds for refusal to issue a document.

A certificate from your place of residence is required:

If you are planning to engage in entrepreneurial activity.
To apply for benefits and allowances.
To get medical help.
To get an education.
To get married (marriage certificate).
To register as those in need of improved housing conditions (documents required for this).
In order to register as a taxpayer.
To go to court.
To receive notices, notifications.
To accept an inheritance (read about the statement of desire to enter into the right of inheritance here).
To obtain a social mortgage.

Sometimes this document is required when concluding legal contracts.

Why you may need a certificate:

Who can take an extract?

State legislation states that a certificate of residence can only be obtained by the citizen submitting the application, who is registered at the address specified in the application.

Also, the following categories of citizens can apply for a certificate of temporary or permanent registration:

Law enforcement officers;
Employees of the Pension Fund and the Social Security Administration;
Notaries;
Persons indicated as trustees, in the presence of a notarized document.

Only his legal representatives can obtain a certificate of residence for a child. This process will require the provision of a passport and birth certificate of the child.

The place of registration of children under 18 years of age is the living space in which their parents are registered.

Contents of the registration certificate

According to the law,

is unified. Moreover, it can be of 2 types:

standard - indicates specific persons registered at the address for a certain period;
archival - carries information regarding everyone registered in the house.

But both samples must be filled out according to the standards specified in the special instructions, this affects how Form 9 looks.

Filling rules

The registration certificate form in Form 9 must be filled out, taking into account the following data:

Full name and year of birth of the applicant;
type of registration and its date;
address;
the list indicates all registered citizens, indicating their age, type and time of registration, as well as the degree of relationship;
details and names of the grounds for moving into an apartment - orders, agreements, orders;
the area of the home and the number of its rooms;
to whom the paper is presented;
to which organization the document is being generated;
date and signature with a transcript of the person filling it out, contact information.

This form is the same for all applicants without exception, regardless of age or status in relation to real estate.

Where can I get a certificate?

An extract confirming the place of official registration of a citizen can be obtained from the following government agencies:

Local authorities . In small towns or rural areas, the certificate is issued by the local administration (village council building, etc.), since authorized bodies are most often absent;
Multifunctional Center . The best option is to contact the MFC, if there is one at your place of residence. These centers are equipped with all necessary systems and provide the fastest service. Government agency employees will provide all required assistance and check the documents received. If a local multifunctional center has a federal database of the Federal Migration Service, then a certificate of residence is issued in a couple of minutes;
From the passport office (FMS) . The register of citizens at their place of residence is carried out by the Office of the Federal Migration Service. This is indicated in RF PP No. 713, which allows each person to apply for information at the place of residence in the district center;
Archive . In some situations, it is required to issue an extract to a specific address for all previous residents. Such information is provided by an archive, which is often located in the local administration;
Any of the organizations serving the housing background and maintaining a register of residents . These are housing departments or other private offices;
Using online resources . You can obtain a certificate of residence through the official government services portal. To do this, you will need to log in to your personal account and scan the required documents, attaching them to the electronic application.

It is important to understand that this certificate is issued when submitting an application in person. The extract is issued free of charge. If employees of the above-mentioned institutions demand payment, you can file an application against them with law enforcement agencies.

The certificate is provided on the basis of the provided identification document (passport, etc.).
Also, you will need to attach

Certificate of residence: where to get it, sample, for school, military registration and enlistment office, in case of divorce

A certificate of residence (also called a certificate of family composition) is provided to a citizen free of charge, upon oral application. The document may be required in various instances, for example, when registering a child for school or selling real estate. Let's look at how and where to get a certificate and in what situations it is required.

When information about place of residence is required

The certificate is presented in places where documentary evidence of the citizen’s place of residence is required. This is necessary in several situations:

When applying for subsidies and benefits . If, for example, a large or low-income family wants to apply for benefits or compensation, then the social security authorities will ask for a certificate from the place of registration.
When selling real estate . The buyer needs information about registered persons at the address of the property being sold. The seller must check out all registrants in advance.
To receive medical care . We are talking about receiving free medical care of a special nature, as well as the assignment of disability.
Upon entering into an inheritance . To register an inheritance, a notary must request a certificate from the place of residence of the deceased person.
To improve living conditions . To get in line to receive assistance to improve your living conditions, you need to document your place of residence. A certificate is also required when applying for a social mortgage.
When registering for educational institutions . When submitting documents to a school, this certificate is required to determine which school the future student belongs to.
When contacting the judicial authorities . Some civil cases are considered in court only after a certificate is provided.
When registering for military service.

There are other situations where a certificate from the citizen’s place of residence is required.

What does the certificate and sample look like?

The certificate contains a specific list of information:

name of the document and its form;
Full name of the applicant indicating his registered address;
surname and initials of persons registered with the applicant, degree of relationship (related to the applicant), date of birth;
name of the organization that requested this certificate;
details of the employee who issued the certificate;
date of document generation and stamp.

If necessary, additional information may be included in the certificate. For example, information about the number of square meters of residential premises or about previously registered but deregistered persons.

The document is drawn up in Form 9 and is valid for 6 months. But many organizations require that the certificate be issued no more than 2-3 weeks ago. This point should be taken into account, since benefits and subsidies cannot be issued with an expired certificate.

This is what the certificate looks like

A different type of document is possible, the main thing is that it contains all the necessary information.

Where and to whom is the document issued?

A certificate of residence is issued only to the owners of residential premises and registered persons. Unauthorized citizens can also order a document, but only with a power of attorney certified by a notary.

If a certificate is needed to register a child in an educational institution, then its official representatives must apply. It is worth considering that by law, minor children must be registered together with their parents (one of them) or guardians. And if the certificate indicates that the child lives separately, then government organizations will definitely pay attention to this.

You can order a certificate in several ways:

In the Management Company or Housing Office.
To obtain a certificate, you only need a passport. An extract from the house register can also be issued, which contains a little more information than a certificate from the place of residence.
At the MFC.
You can contact the multifunctional center on a first-come, first-served basis or by appointment at a specific time. You must have with you the passports and birth certificates of all registered persons, as well as a house register.
At the Federal Migration Service.
The certificate is issued according to the passport, but contains information only about the applicant. This document is suitable in cases where information about the place of registration of a citizen is needed.
Through State Services.
After registration and identification on the State Services portal, the service of ordering a certificate of residence becomes available.
In a court.
The request is made by the court when the owner applies to deregister a person who does not live in the apartment.

Some organizations independently request the necessary information: the prosecutor's office, the Pension Fund, the police, etc. But in most cases you have to do it yourself. The period for issuing the certificate depends on the organization itself. In most cases, the document is prepared within 3 business days, but it is possible to receive it on the day of application.

Can they refuse to issue a certificate?

There are two legal reasons for refusing to issue a certificate:

An outsider who is not the owner and does not have a power of attorney to receive the document applies.
Required documents are missing . For example, it is not possible to collect the passports of all registered persons. But in this case, you can contact the Management Company, where a certificate is issued only according to the applicant’s passport.

Other reasons for refusal are illegal. Often, applicants are not issued certificates due to utility debts. However, late payments are not grounds for refusal. In this case, you need to request a written refusal and contact the prosecutor's office with it.

They cannot refuse to issue a certificate to a parent who receives a certificate from the place of residence of his child if he is registered with another parent. As a legal representative, the mother or father can request a certificate of their passport and the child’s birth certificate.

Design features

The procedure for obtaining a certificate is standard for all methods of obtaining. But there are some peculiarities when preparing a document from the place of residence of a child and a deceased person.

If a certificate from the place of residence of children is required, an expanded package of documents will be required:

the child’s birth certificate with a citizenship stamp;
marriage certificate or divorce certificate if parents are divorced;
original passport of the parent or guardian.

It may be difficult to obtain a certificate from the place of residence of a deceased person. The organization requests the following documents:

original death certificate;
original passport of the applicant;
documents confirming relationship.

If there are no documents indicating a relationship with the deceased person, you should contact a notary, provided that a will has been drawn up. If this document is missing, you will have to make a request to the registry office to restore the birth certificate.

Questions and answers

They refuse to issue a certificate due to utility debts. What should I do?

First of all, ask the organization that refuses to issue a document to you to draw up a written refusal. Indicate that you will go straight to the prosecutor's office with him.

As a rule, these measures are enough for the certificate to be issued in the usual manner. If this does not work, contact the prosecutor's office with a written refusal.

Remember that refusal to issue a certificate due to the formation of utility debts is illegal.

You need a certificate from your place of residence to register your ex-wife. But I am denied registration because I don’t have her passport. What to do in this situation?

If your ex-wife refuses to be discharged on her own, then you can only do this through the court. Contact the territorial branch of the court with a statement of claim.

You will need to attach a divorce certificate and a copy of your passport. Make a copy of the house register, which indicates the registration of your ex-wife.

A certificate of residence will be requested by the court independently.

There is no way to confirm a relationship with a deceased aunt in order to enter into an inheritance. How can I get a certificate?

Contact a notary and indicate that you want to enter into the inheritance of a deceased relative. The notary will take on the task of requesting the necessary information. If not, you will have to restore documents, starting with the birth certificate of your aunt and your mother (or father, depending on the type of relationship). In any case, it is better to resolve such issues with a lawyer.

Registered temporarily. Can I get a certificate?

Yes, if you are temporarily registered, you are also entitled to receive a certificate. It will indicate the period during which you can live at a specific address.

How long is a certificate valid for submission to an educational institution?

In most cases, the validity period of the certificate is indicated on the document itself. You can also check with the organization where you need to submit it. If there is no information, then the certificate is valid for six months.

A certificate of residence is a document that is requested by various government agencies. It contains information about persons registered at a specific address. Only property owners and registered citizens can receive such a certificate.

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Why can they refuse?

A negative response to a request for a certificate confirming the place of temporary or permanent registration may be issued in the following situations:

The citizen did not provide documents identifying his identity when submitting the application;
Refusal to provide original documentation required for registration;
The data is not in the archive;
The completed form contains illegible handwriting.

Such a response is provided to the citizen in writing, always with a reasoned response. If the refusal comes without a definite answer, the applicant can file a complaint with the manager of the regional institution, or with the court.

If there is no information in the archive, a notification is sent within five days.

Drawing up an application

An application for issuance or replacement of a passport is submitted to the passport office. A sample of Form 1 is always available at the information stand, but it is better to familiarize yourself with the rules for filling it out in advance to avoid problems with obtaining a passport. In addition, it will save you time when filing documents in person.

When submitting Form 1 to the passport office, it is completed in person by hand using a ballpoint pen with black or blue ink.
Handwriting must be legible. It is best to write in block letters.
Corrections should not be allowed. If an error occurs, then there is nothing left to do but fill out Form 1P again.
It is imperative to calculate the space on the form, since no abbreviations are allowed, except in cases where the abbreviations are in the supporting documents.

Features when issuing a certificate for a child

You can obtain this certificate for children under 18 years of age at the regional department of the Federal Migration Service at your place of residence or temporary stay.

Also, a certificate can be obtained at any of the multifunctional centers in the region.

Before contacting any government agency, you will need to prepare a certain package of original documents:

Documents confirming the identity of parents or official guardians;
A marriage certificate, and in case of divorce - a corresponding certificate of dissolution of the union;
Birth certificate of the child (his nationality must be indicated).

Most often, a certificate is issued on the day of application.
In some cases - the next business day.

Help Form No. 9 (certificate “On registration”) – where to get it, deadline and procedure for registration

Certificate in Form No. 9 is an official document required for various transactions related to real estate and is one of the most popular papers requested by citizens.

The document contains information about the residential premises and the persons registered in it. Where can I get the certificate and who issues it, what does it include and how does it differ from similar documents?

What is this

Certificate of registration in form 9 refers to a document confirming the residence of an individual at a specific address. Such a document is issued both in the presence of permanent and temporary registration.

A certificate may be required in a variety of situations - when selling a home, when applying for a mortgage, etc. In other words, a certificate is an important document, without which citizens will not be able to perform certain types of legally significant actions.

Popularly, the certificate goes by different names:

“about the composition of the family”;
“registration”;
"from place of residence."

Despite such a variety of names, we are always talking about the same paper. Over the past decades , the certificate has practically not changed its appearance and content, therefore, such names of “Soviet times” are still used in everyday life.

For what

A certificate is issued based on the application of the interested person. At the request of the applicant, another person can receive such a document on the basis of a notarized power of attorney. In some cases, it is possible to receive a certificate by mail.

To do this, a request-application is sent to the institution where the document is issued, attaching copies of the necessary documents and indicating the address to which the certificate must be sent.

In addition to individuals, a certificate can be requested by:

police;
prosecution authorities;
courts;
social protection departments;
Pension Fund of the Russian Federation, etc.

A registration certificate may be required in the following cases:

for making real estate transactions;
to confirm registration;
when registering an inheritance;
if there is no house register;
during the privatization of residential premises;
in other cases.

How long does it take to obtain a certificate: registration and issuance of the document usually takes place on the day of application. The certificate is issued free of charge.

What do you need to receive

To obtain a certificate you will need the following documents:

How to check the reliability of the developer when buying an apartment

Confirmation of registration;
papers on ownership of residential premises;
statement; An example can be seen here.
power of attorney, if the certificate is requested through an outsider. A sample is presented here.

The application is written in any form and includes the following content:

in the upper right corner it is written where the application is being submitted and from whom;
the word “statement” is written in the middle;
below is written a request, in the form of a petition, to issue a certificate at the place of residence, about the composition of the family, indicating the period ( for example , for a year );
The application will be completed by the date and signature of the person applying.

Why is it needed?

The main task is to confirm the fact of registration (or date of registration) of all persons living in a given territory (in an apartment, dorm room, private house, etc.). The information may be useful during any real estate transactions:

purchase;
exchange;
privatization;
donation.

The document has full legal force and is a reliable source of information about the composition of all persons who are registered in a particular apartment or house. Those who are registered but do not actually live in the apartment are also taken into account, for example:

those who went on a long business trip abroad;
permanently working/studying abroad or in another region;
unofficially (without registration) living in an apartment for rent (in a rented area);
serving time in prison.

Verification of this information is necessary to ensure that unnecessary risks do not arise later. For example, a citizen purchases an apartment, but after some time it turns out that the transaction was made illegally because:

the interests of minor children were not taken into account;
the notarized consent of the spouse for the sale of this apartment has not been received;
there are claims from relatives who have the right to part of the living space.

Thus, it is in the interests of the buyer to check information about the registration of citizens at the place of residence, and also make sure of this on the basis of the original certificate.

NOTE. When drawing up a contract for the purchase and sale of a real estate property, as well as during registration of the transaction, it will not be necessary, since it is not a mandatory document. However, it is in the interests of the buyer to ask the seller to draw up this paper in order to ensure the legal purity of the property.

Along with the fact that the document is useful during any real estate transactions, it can also be useful in the following situations:

Registration of benefits (family composition, number of dependents is checked).
To receive additional benefits from the employer (if such an opportunity is provided).
Upon entering into an inheritance. For example, the only son lived with a deceased parent, but no will was drawn up. As a result, the son did not claim to inherit after the death of his parent. At a certain stage, he must register ownership of the apartment, so the document will be useful to confirm the fact of cohabitation with the deceased.
In legal proceedings, it can serve as primary or additional evidence of the composition of the family and residents.
To restore some documents as a result of damage or loss.

Document

Like any other type of document, the certificate contains certain requirements and nuances that you should pay attention to.

What information is presented?

A certificate in form 9 is a document confirming the registration of a citizen or citizens at a specific place of residence or stay.

How to obtain a certificate for a deceased person?

Quite often, in order to receive an inheritance under a written will, a certificate from the place of residence of the deceased is required. To prepare such a document, you must contact the registry office according to the citizen’s former place of residence.

You need to prepare a certain package of documentation in advance:

Passport and its photocopy;
Death certificate;
Documents confirming relationship with the deceased (only originals are required).

The document is provided on the day of application with the above documents. The applicant will need to pay “for the form,” but the amount is insignificant. Average prices are about one hundred rubles, or even less.