Certificate of registration: what is it for and where to get it, who can get a document about the number of registered residents in the apartment?

Requirements for the form and content of the document

Certain requirements for the content of the document have been established. The requirements are reflected in the unified form No9 :

Full name of the citizen.
Number in order.
Last name, first name, patronymic of the residents registered in the apartment, indicating the date of birth.
What is their relationship with the owner of the premises?

After filling out the basic information, data on the living space is entered in the table:

The document on the basis of which housing was purchased.
How many rooms?
The total size of the room in meters.

If necessary, additional information is indicated, the date of issue and the signature of the employee who issued the certificate are indicated.

Validity period of the certificate of registration in the apartment

A certificate in Form 9, containing information about citizens who are registered in a specific residential property, is valid for a limited period of time.

Such a limitation is easily explained by the fact that the information contained in this certificate can quickly change due to a variety of life circumstances.

The period during which this certificate remains valid is 30 calendar days from the date it was issued.

However, this certificate has an interesting feature. In various government authorities that may request its provision, it is considered to be valid indefinitely.

This approach is explained by the fact that updating information will be necessary only if changes have occurred in the composition of the family, and they are being introduced.

A certificate in Form 9 is issued to the applicant on the day of his application, or the next day. No fee can be charged for its registration and issuance.

The state also has not established any fees for the preparation of this document. So, receiving it will not lead to financial costs. And any attempts to establish any fee for issuing this certificate are illegal. Remember this.

This information will be especially relevant if, when you apply for a certificate from the management company, you are refused to issue it until debts for utilities are paid off.

Where to get?

A certificate of the number of people registered in the apartment is provided in various ways. Options for obtaining a certificate of registration in the apartment :

The authority to issue certificates is vested in the Multifunctional Center (MFC).
All services in one window. Wide-ranging specialists working in multifunctional centers (MFCs) help prepare documents on time: quickly, simply and conveniently. The MFC has a well-functioning electronic queue system with the possibility of pre-registration and a convenient work schedule.
The body issuing a certificate of family composition in an apartment building is the Home Owners Association (HOA), Management Company (MC), and other building management organizations.
The bodies of the Ministry of Internal Affairs (Migration Service), which are responsible for registering citizens in the territory of a city or district, are also authorized to issue this document.
The Unified Information and Settlement Center has the right to issue this document and confirm the fact of registration and family composition.
You can issue this certificate via the Internet online on the Unified Portal of Public Services.
Finally, the most famous and oldest way to obtain a certificate is at post offices.

Why do you need a certificate of residence?

A certificate from your place of residence may be needed in different cases

There are many cases when a certificate of residence is a necessary document. The most common of them:

Real estate purchase and sale transactions. In this case, the buyer has the right to request from the seller a certificate of residence, which will indicate all citizens currently registered, as well as those deregistered and the reason for deregistration.
To receive various social benefits, including receiving subsidies for utility bills. In this case, information from the certificate is needed to determine the number of registered citizens and whether they are all members of the same family.
To recalculate utility bills. Sometimes it happens that a person is deregistered, but payments continue to be accrued to him, in this case, you need to take a certificate that will indicate from what date the number of residents has changed.
To assign a child to kindergarten or school. As a rule, such institutions, especially for schools, are “assigned” to certain streets, therefore, during admission, priority is given to those children whose registration corresponds to the given area.

In addition to the above, there are many more cases when this certificate is a necessary document. This may include the privatization of municipal housing, the death of a relative, and the registration of an inheritance. Such a certificate may sometimes even be required when applying for a job in any government agency.

How to change your registration in your passport

To check out of your previous apartment and register in a new one, use the algorithm src=»https://i0.wp.com/xranitelochaga.ru/wp-content/uploads/2016/04/2016-04-27_191028.jpg» class=»aligncenter » width=»400″ height=»260″[/img]like this:

come to the local branch of the Federal Migration Service (or the MFC) and write an application for registration in a new home in the prescribed form (forms will be given to you);
fill out the arrival forms;
provide the registrar with your passport and basis for registration (your certificate of ownership, lease or social lease agreement);
You also need a house book.

After a maximum of 3 days, your passport will be stamped with a stamp indicating that you have been released from your previous apartment and that you have registered in your new one.

Important. There is no need to check out of your previous apartment; when you register at a new address, the Federal Migration Service will automatically sign you out.

Refusal to issue a certificate

A citizen can be refused a certificate of registration at the place of residence only in two cases:

If a person does not have the right to order such a service (he does not live in the apartment, does not own it or does not represent the interests of the owner of the property).
If the citizen did not provide an identification document or did not write an application for receiving the relevant service.

Passport officers often carry out their activities in management companies that provide public utilities to the population. And there are situations when specialists refuse to issue a certificate to citizens because they have debts on utility bills.

But it is necessary to understand that such a refusal is an unlawful and illegal way of putting pressure on a person to pay a debt. If such a situation occurs, then the citizen has every right to appeal to higher authorities, right up to the court.

Temporary registration

If you need to apply for a temporary registration, the duration of which can be any, you need to proceed as follows:

at the local department of the Federal Migration Service or MFC, write an application in the prescribed form for temporary registration;
present documents (your passport, lease or rental agreement (application from the apartment owner)).

In a maximum of 3 days you will receive a certificate of temporary registration.

Important. Children are registered temporarily with their parents without anyone's consent. Even the owner.

How to obtain a Form 9 certificate through State Services

The State Services portal allows you to issue a certificate in person or through a legal representative. The service is provided free of charge.

To apply you will need:

Log in to the official State Services portal.
Go to the public services tab and select the required certificate through the search.
Proceed to receive the service.
Fill out the form provided, following the specific instructions.
Choose the best time to receive.
Submit a request by clicking the appropriate button.

Registration of a certificate: instructions

Since a certificate of registration may be required to be submitted to many organizations, it is a good idea to familiarize yourself with the procedure for obtaining it.

First of all, it is worth clarifying the legal concept of the term “family”, the members of which are:

spouses,
children,
parents,
second degree relatives.

It is these people, registered in the same living space, who are indicated in this document.

The certificate must contain a clear stamp and signature of the executor.

With the development of modern technologies, many are interested in how to obtain a registration certificate online. Since this document contains confidential, protected data, it is issued only in person.

The validity period of the certificate is considered important, but this issue is not regulated by law, so it is worth focusing on the requirements of the organization to which it is provided.

The legislation of the Russian Federation and the Rules for registration and deregistration of citizens, approved, do not provide for a separate procedure for registration in an apartment or other residential premises owned or rented, therefore those registered in a private house receive a certificate in the same way as those living in an apartment.

Documents for obtaining Form 9

The certificate clearly states the number of people living together in one living space, so everyone who is registered in an apartment or house has every right to receive it and present it at the place of request.

The basis for issuing a certificate is an application that must contain the following data:

Full name, address and contact telephone number of the recipient;
power of attorney data if the document is obtained by order;
wording of the request;
date and signature.

An identification document and a notarized power of attorney are attached to the application if Form 9 is prepared by a third party. You can receive a certificate of registration after this small list of papers has been submitted for consideration.

Organizations to contact

The information certificate contains confidential information, therefore it is issued only by institutions authorized to provide this information at the request of a citizen whose interests and rights are affected. This norm is regulated by Art. 8 of Law No. 149 Federal Law of July 27, 2006 “On information, information technologies and information protection.”

There are several ways to get a certificate of registration in a private house or apartment. A certificate in Form 9 can be issued:

at the passport office;
in the district administration;
in multifunctional centers.

When contacting any of these organizations in person, you must have the package of documents listed above with you.

You can make an appointment through the electronic queue at the MFC.

It is prohibited to require from the applicant any documents other than a passport and application, as well as payment when issuing a certificate.

At the passport office, at the chairman of the HOA or housing cooperative, the specified document is drawn up and issued during office hours on the day the resident applies.

Please note: you cannot receive such an important document as a registration certificate from the passport office by mail - personal presence is required.

If a house, apartment or other housing belongs to several owners, registration of a new tenant is carried out only with their consent. This rule does not apply only to newborns, so you can obtain an extract from the child’s registration from any of the above organizations. In this case, one of the parents or guardians can apply by presenting a passport and birth certificate.

A certificate from the Housing Office is issued in the same manner to residents of the private sector. Despite the apparent simplicity of the issuance, the owner of the house should acquire at least digital copies of documents relating to the living space.

Help for the court.

The document will be needed in court proceedings regarding the assignment of alimony, deprivation of parental rights, property disputes between relatives, etc.

The validity period of the certificate in this case will also be 10 days. During this time, you must file a claim and attach all documentary evidence to it.

Court proceedings can last several months. But this does not mean that you need to obtain a new certificate every time.

It is enough to attach it to the statement of claim only when submitting documents. At this point, it must have been received no more than 10 days ago.

Certificate – confirmation of registration for household and social needs

An important relationship between the citizen and the state is registration at the place of residence. This is the basis for the full, competent and legal implementation of the rights and freedoms necessary for a full life for those living in a certain territory.

Current legislation establishes that the lack of residence permit (registration) cannot be an obstacle to any legal relations, but its presence is mandatory for many social transactions:

registration of credit programs in private and public organizations;
registration of a policy of compulsory medical education and service in medical institutions;
use of electronic government services;
receiving SNILS;
organization of business activities.

How to register

As already mentioned, registration can be either permanent or temporary. If you move to another apartment (when buying another or exchanging), the registration will be permanent, with a mark in your passport.

Temporary registration is confirmed only by a certificate.

You can also read: registration in an apartment in shared ownership ; registration of a newborn child; is it possible to sign a person out of an apartment?

How to change your registration in absentia

Resolution No. 713 legally establishes the possibility of submitting documents online (Article 16). In this case, you need to be registered on the government services portal.

From the main page, go to the “public services” tab, then click on the “registration at place of residence” box. To submit an application you will need electronic copies of documents:

passports;
certificates of ownership (warrant, lease agreement).

After filling out the form and attaching electronic documents, submit your application. After 3 days, you will be invited to the FMS office to check the documents with the originals and put a registration mark in your passport.

The service is free!

For reference. Using the same route, it is also possible to register temporarily (at your place of stay).

You can also register in absentia through a representative, but he must have a power of attorney from you, certified by a notary.

And in conclusion, a reminder: all government registration services are carried out by the Federal Migration Service branches at the location of the housing. That is, you can find out where to get a certificate of residence or register if you find out the location of the regional department of the migration service. The addresses are on the FMS website.

This is what they say about the Multifunctional Center

Who can receive a registration certificate?

According to the law, the following persons have the right to submit a request for registration and issuance of such a certificate:

a person who has permanent or temporary registration at the designated address;
owner of the apartment/house/room;
parents or other legal representatives of a minor registered family member;
lawyers - according to the law;
authorized representatives of government agencies - bailiffs, employees of the Ministry of Internal Affairs - only upon an officially submitted request.

Those persons who previously had a residence permit, but then left the address of their previous place of residence, do not have the right to receive a certificate.

However, they have the opportunity to order an archival extract - a document for the period during which they were the owners of the apartment (house, room).

Main components

You can confirm your residence permit or registration in a particular locality with several important documents.

ATTENTION! Registration must be indicated in the civil passport.

What certificates can also provide this information:

A certificate drawn up according to the established sample and form.
A certificate indicating information about the composition of the family at a given time.
An archival certificate is also issued.

Most often, when applying for a job, a loan, or registering with the military registration and enlistment office, they require copies of a civil passport (certain sheets) and a certificate of place of residence.

Where to go for help

You can apply for help at one of the following institutions:

Passport office in accordance with the registration address;
MFC (multifunctional center);
Main Department of Migration Affairs of the Ministry of Internal Affairs. In this authority, a certificate of registration is a certificate of registration;
A company engaged in the maintenance of apartment buildings. This could be a homeowners association, housing department or management company.

In some cases, it may be necessary to confirm the fact that a citizen lived at an address some time ago. In this case, the request can be sent through the local administration to the city archive. In this case, you will need to provide any documents confirming the ownership of the apartment or the fact of living in it. This may be a purchase and sale agreement, a certificate of registration of ownership, a social tenancy agreement and other documents.

Issuance procedure and validity period

Not only the citizen himself, but also some authorities can receive a document confirming his registration and place of residence. These include law enforcement agencies, the Pension Fund, the social insurance department, and the state notary office.

By law, this document does not have a limited validity period, but the data remains relevant for 30 days after receipt . If a certificate is needed to complete a real estate transaction, it is especially important to obtain it as close as possible to the signing of the purchase and sale or gift agreement. This also applies to situations involving the signing of legal documents.

What you need

Regardless of the circumstances and the place where the owner needs to obtain a certificate about the residents registered in the house, when submitting a request, he will need:

Personal passport;
Birth certificate of a minor, in case a certificate is needed for him;
A completed application with a request for the issuance of a document (be sure to indicate a simple or archival one).

Only the owner of the property or a citizen registered at this address can receive Form No. 9. If none of these persons has the opportunity to personally deal with this issue, you can issue a power of attorney to your representative at the notary’s office, who will have the right to receive the required extract. It is worth noting that it will not be possible to obtain a certificate if the applicant has an expired or damaged passport, or if a minor applies independently.

Thanks to the simplified system, obtaining a certificate is hardly the simplest procedure, since it only requires personal appearance, submission of an application, provision of a passport to verify information and fill out the required unified form, without additional visits to other authorities and payment of state fees.