Validity period of a residence certificate, why is it needed?

Where can I get a certificate of residence?

It is possible to obtain a certificate of residence at the department of the Main Department of Migration Affairs of the Ministry of Internal Affairs located at the registration address. It is issued completely free of charge. To register, you need to take your general passport with you. If a document is required for a child under fourteen years of age, a birth certificate will be required. Where can I get this document?

So, it is possible to obtain a certificate of residence in:

1. Administration of the locality . Local authorities issue documents only in small villages and urban areas where there are no other authorized institutions. In big cities, it is pointless to apply for a certificate from the administration.
2. Establishment of the migration service . The registration of Russians is carried out by the Main Directorate for Migration of the Ministry of Internal Affairs of Russia, in accordance with government decree number 713 of July 17, 1995.
3. Management company. Any company engaged in servicing housing stock accounts for the population and has information about citizens. The management company can be either a government agency (housing and communal services) or a private company. Regardless of the type of management company, it must issue certificates of residence free of charge.
4. Archive . Sometimes, when it is necessary to issue a certificate of residence as of previous years, Russians submit a request to the archive. This establishment can be located either in the city administration or separately from it.
5. Multifunctional center . If there is an MFC in your locality, contact it. An employee of the multifunctional center will help you in drawing up and registering a request, and will check the papers. If the multifunctional center is connected to the database of passport offices, the certificate will be in your hands within a few minutes.
6. Government services website.

It must be remembered that registration can be permanent or temporary. Permanent registration is also called residence registration. Its validity period is unlimited.

To find out what Help Form 8 looks like, you can look at the sample:

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Temporary registration is also called registration at the place of stay. It has a limited validity period. Usually it is issued by seconded employees who have arrived in another city, or by students who have moved into a dormitory.

MFC

MFCs operate in a “single window” mode. No more than fifteen minutes are allocated to serve one citizen, in accordance with the norms defined by law. During this time, an employee of the multifunctional center will accept your application. It is worth noting that both Russians and foreign citizens can obtain this document.

Attention! You must pick up the completed document from the same institution to which you submitted the application. You should receive a notification to your email or phone number that the document is ready.

State Services website

In order to receive a document through the government services portal, you need to follow the following algorithm:

1. Registration on the State Services website.
2. Authorization using your username and password.
3. Selecting the appropriate service.
4. Filling out the form.
5. Uploading scanned documents.

New validity period for Russian passport

The regulation on the passport of a citizen of the Russian Federation, a sample form and its description was approved by Decree of the Government of the Russian Federation dated July 8, 1997 No. 828. From July 16, 2021, it is valid in a new edition thanks to the specified Decree of the Government of the Russian Federation dated July 15, 2021 No. 1205 with amendments (hereinafter referred to as Resolution No. 1205).

Now the validity period of Russian passports subject to replacement upon reaching the ages of 20 and 45 years has been extended to 90 days .

Note that until July 16, 2021, when a citizen turned 20 or 45 years old, he needed to immediately change his passport, since this document automatically became invalid.

The bottom line is that during the period of obtaining a new passport, which takes from 10 to 30 days, the citizen was issued a temporary identity card. However, with such a document the possibilities are very limited. For example, it is impossible to get a loan from a bank or register on the State Services website.

From July 16, 2021, employers, when hiring and in other cases, cannot require another identification document from a citizen due to “overdue” Russian passport.

The new rules saved people from such inconveniences. Now the general civil passport of the Russian Federation of persons who turn 20 or 45 years old will remain valid until the day a new passport is issued, but no more than 90 days after reaching this age (except for conscripted military personnel).

That is, there is no longer a need to urgently re-issue a document immediately after your birthday.

Required items in the certificate form

The certificate of residence contains the following information:

• information about the recipient (last name, first name, patronymic; date, month, year of birth);
• location;
• list of citizens who live with the recipient, information about them (last name, first name, patronymic; date, month, year of birth; degree of relationship with the recipient; type of registration);
• data on living space.

Passport replacement

This now needs to be done, including in the case of:

• the unsuitability of the passport for further use due to a violation of the security elements of its passport form, as a result of which it is impossible to establish its authenticity and ensure protection against changes in the information printed on it;
• damage that violates the integrity of the passport form (the absence of a page or part thereof intended for making notes/entries);
• wear (damage), in which it is impossible to unambiguously visually determine the presence or content of the information and details specified in the passport (full name, date and place of birth, gender, name of the authority that issued the document, number or series, date of issue), machine-readable records or photographs.

Certificate of residence and family composition: what is the difference

The certificate of residence indicates all citizens registered at a specific address. The presence of family ties with the recipient of the document does not matter. The address certificate of family composition does not include information about persons registered at the same address as the applicant, but who are not his relatives.

Mandatory certificate of absence of COVID-19

The question of the right to demand such a certificate from an employee is very controversial.

On the one hand, the document is not required, since:

• the procedure for conducting mandatory medical examinations amid the pandemic has not changed, i.e. the employer does not have the right to remove an employee from work on this basis (Article 76 of the Labor Code of the Russian Federation);
• Moreover, information about the employee’s health status is personal data, which management has no right to request , because they do not determine the employee’s ability to perform labor functions (Article 88 of the Labor Code of the Russian Federation).

On the other hand, the difficult epidemiological situation in the country requires a special approach:

• The issue of preserving the health of citizens, especially in the field of contact services, becomes more important;
• additional powers arise for Rospotrebnadzor, the Chief State Sanitary Doctor and regional authorities.

Rospotrebnadzor itself develops only recommendations. But given that, on the basis of these recommendations, Rospotrebnadzor departments in the constituent entities establish regulations, in fact, what is recommended becomes mandatory for execution.

Art. 6.3 of the Code of Administrative Offenses of the Russian Federation introduces sanctions for violation of the sanitary and epidemiological well-being of the population. In cases where it is a question of preventing such a violation, requiring a certificate of absence of COVID-19 is legal.

If an employee’s work functions are not associated with the risk of spreading coronavirus, it is not permitted to require such a certificate from him.

How long is the certificate valid?

The document is usually provided to the applicant on the day of application. The validity period of the document is not established by law, but in practice it is valid for one month.

Employees of a government agency may not issue a document in the following situations:

• there is no passport or other document that proves identity;
• archived data does not contain the data requested by the applicant;
• The applicant filled out the application illegibly.

The law does not provide grounds for refusal to issue this certificate. However, management companies often refuse to draw up a document if a citizen has debts on utility bills. Such actions can be regarded as unlawful. The applicant must write a complaint addressed to the head of a higher authority.

You can get a certificate of residence literally in one day. The main thing is not to forget to take your passport with you; without it, government officials will not issue a document.

Who may be required to provide a certificate of absence of coronavirus?

The categories of employees from whom employers have the right to request a certificate of absence of COVID-19 can be identified by:

• Resolution of the Chief State Sanitary Doctor dated March 30, 2020 No. 9 (clause 1.5);
• Resolution of the Chief State Sanitary Doctor dated May 22, 2020 No. 15 (clause 3.1 of sanitary and epidemiological rules 3.1.3597-20);
• Letter of Rospotrebnadzor dated May 20, 2020 No. 02/9876-2020-23 (recommendations for infection prevention).

Using these documents, you need to monitor the status of the following categories of workers:

• those who returned from abroad with symptoms of a respiratory disease;
• who have been in contact with citizens infected with coronavirus;
• who have been diagnosed with community-acquired pneumonia;
• those who have reached 65 years of age with symptoms of ARVI;
• permanent residence organizations when symptoms of the disease occur;
• health resort institutions and outsourced specialists working in them;
• shift workers working in hard-to-reach areas;
• medical institutions at risk of contracting COVID-19 (moreover, health workers are tested for coronavirus weekly, and if symptoms are present, they are checked urgently).

How to fill out

A sample application for a certificate in Form 9 can be downloaded here.

It is mandatory to provide the following information:

• last name, first name and patronymic of the applicant;
• date, month and year of birth;
• date of registration, as well as its type - temporary or permanent;
• street, house and apartment number where the citizen submitting the application is registered;
• Full name of the remaining residents registered in the same living space;
• the grounds on which they are registered there;
• data about the premises: square footage, number of rooms.

At the bottom of the application, put the current date, your signature and the signature of the specialist accepting the document.

Per child

If you have children of preschool age, before the start of the school year you will need a certificate of registration of the child, which will be required by the Department of Education. This is necessary so that every schoolchild is provided with a place in a general education institution at the place of registration and at the beginning of the year the child has a guaranteed place in a school institution. The request for a certificate must be made by the child’s parents.

Let's sum it up

• Given the unfavorable epidemiological situation, employers have the right to require a certificate of absence of coronavirus from some employees.
• Such certificates are issued by state medical institutions and private laboratories based on the results of the analysis.
• The validity period of a COVID-19 absence certificate is minimal - from 2 to 7 days.

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Why is it necessary?

Certificate in Form 9 is a special document; it reflects data on the living space at a specific address and on the residents, registered residents and retired residents. The main function of such a document is to confirm the fact of registration of an individual in a specific living space and the number of people registered in the apartment. The information specified in the form may be needed in a number of cases:

• When applying for compensation and preferential benefits, such as maternity capital, privileges in the form of subsidies or other concessions for large families, and others.
• When receiving medical care, namely treatment under special conditions, when registering with a specific medical institution.
• During legal proceedings, during which registration data of both the plaintiff and the defendant may be needed. Especially often, a certificate in Form 9 is required during litigation in which children are involved and it is necessary to document their place of residence, in particular when parents divorce.
• When registering with the municipality in order to draw up papers for participation in government programs to improve housing conditions. Required to provide information about the applicants’ place of residence.
• When registering with the tax office, after the occurrence, it is time to select the site and district of the city in which the citizen should be registered.
• When entering into an inheritance: the certificate will help the notary to legally open the inheritance procedure, confirming with a document the residence address of the testator.
• When receiving education according to the student’s regional affiliation.
• When applying for a social mortgage loan.
• When concluding legal agreements.
• When registering for military service to enter information into the conscript’s personal file.

Form 9 itself is filled out by employees of accounting services. The registration card serves as the basis for a person’s registration in a certain living space.

○ Types of registration.

In order to ensure the necessary conditions for a citizen of the Russian Federation to exercise his rights and freedoms, as well as to fulfill his duties to other citizens, the state and society, registration of citizens of the Russian Federation at the place of stay and at the place of residence within the Russian Federation is introduced (Article 3 of the Law of the Russian Federation “On the right of citizens of the Russian Federation...” dated June 25, 1993 No. 5242-1).

✔ At your place of residence.

Many people believe that registration at the place of residence is the same as registration. In fact, there is a significant difference between these concepts. Registration in Soviet times involved obtaining a residence permit from authorized bodies. Without it, it was impossible to get an official job, an apartment or other material benefits. After the introduction of Law 5242-1, registration was replaced by registration at the place of residence, which means the citizen’s obligation to notify the state and authorized bodies about the place he has chosen for permanent residence. In this case, permission from the authorities is not needed, which is the fundamental difference between accounting and registration. The only obstacle for the latter can be the disagreement of the apartment owner to register this citizen in his living space.

✔ At your place of residence.

It is the duty of the citizen to notify the authorized bodies of his place of residence if the period of residence at this address exceeds 3 months. However, he is not deregistered at his place of permanent residence. The requirement for temporary registration does not apply if the temporary residence address is located in the same subject of the Russian Federation as the permanent residence address.