Many situations involve the need for a certificate of registration of a citizen at the place of residence. Such paper is an official document and can be requested by any department if necessary. It is often required by lawyers or notaries when completing real estate transactions. The document may also be required for admission to training or employment.
Since this document is in great demand, you should worry about receiving it in advance, but this is where various problems begin. Not all people have an idea of where to get such a document and where to go to obtain it. Let's look at the procedure for obtaining a certificate of registration of a citizen at a specific address and try to answer all possible questions.
○ Types of registration.
In order to ensure the necessary conditions for a citizen of the Russian Federation to exercise his rights and freedoms, as well as to fulfill his duties to other citizens, the state and society, registration of citizens of the Russian Federation at the place of stay and at the place of residence within the Russian Federation is introduced (Article 3 of the Law of the Russian Federation “On the right of citizens of the Russian Federation...” dated June 25, 1993 No. 5242-1).
✔ At your place of residence.
Many people believe that registration at the place of residence is the same as registration. In fact, there is a significant difference between these concepts. Registration in Soviet times involved obtaining a residence permit from authorized bodies. Without it, it was impossible to get an official job, an apartment or other material benefits. After the introduction of Law 5242-1, registration was replaced by registration at the place of residence, which means the citizen’s obligation to notify the state and authorized bodies about the place he has chosen for permanent residence. In this case, permission from the authorities is not needed, which is the fundamental difference between accounting and registration. The only obstacle for the latter can be the disagreement of the apartment owner to register this citizen in his living space.
✔ At your place of residence.
It is the duty of the citizen to notify the authorized bodies of his place of residence if the period of residence at this address exceeds 3 months. However, he is not deregistered at his place of permanent residence. The requirement for temporary registration does not apply if the temporary residence address is located in the same subject of the Russian Federation as the permanent residence address.
In what cases and what form may be required?
Taking into account the type of registration in question, it is necessary to issue a certificate on a certain form:
- form No. 3;
- form No. 8;
- form No. 9.
The first and second forms are called “certificates of registration” and can be obtained by adults and children. Such documents are called special forms and are issued at the place of request. In everyday life, people continue to call them certificates.
The latter form has the status of a full-fledged certificate, since it contains information about the persons registered in the premises. In some cases, it is required to provide information about who previously lived in the apartment, then an archived version of the certificate is requested. This option is expanded and contains more necessary information.
○ Is it possible to refuse to issue a certificate?
The legislator has not provided any grounds for refusing to provide this document. But in practice, there are still cases when authorized bodies refuse to issue a certificate of residence. As a rule, they motivate this by the presence of debts to pay for utility services, which is unlawful. In such a situation, write a formal complaint against the refusing employee addressed to higher management. Usually this is enough to resolve the issue. You may also be refused if you have submitted an incomplete package of documents. Here you just need to convey what is missing and the situation will be resolved.
What information does a certificate of residence, document form contain?
Any individual registered at a specific address receives a certificate. A document can also be issued upon an official request from government authorities: notaries, pension funds, law enforcement agencies and the court. The certificate states:
- name of the document issued;
- information about the applicant, full name, full date of birth, registered address of residence;
- information about registered persons indicating the full name, date of birth of each, existing registration address and family relationships;
- where the paper is provided;
- details of the responsible employee who signed the document indicating the position;
- date of issue, stamp.
This certificate is valid for six months from the date of issue. An employee of the organization has no right to refuse to produce and issue it to a citizen.
Procedure for obtaining a certificate
The most important question that occupies many citizens is where to obtain such a document. In fact, paper can be obtained in several ways:
- Go to the passport office and apply for a certificate.
- Submit your application by mail with copies of the required documents.
In the first case, the presence of the citizen himself who submitted the corresponding request will be required. You must have documents with you that will identify the applicant and confirm his right to receive registration. When filling out the application, you should use a sample to avoid various errors and inaccuracies.
Certificates in forms No. 3 and No. 8 can be received by any authorities and persons who have the right to such a document. As for Form No. 9, only persons registered in the premises will be able to request a certificate. To do this, you will need to present a passport and an application indicating the need for a certificate. If you apply in person, the certificate can be issued on the same day, but if the papers are sent by mail, preparation may take up to two days.
Cost and terms of certificate production
First of all, we will try to answer the question of how long it takes to prepare a registration certificate. According to the law, no strict framework has been established, but in practice it should be considered thirty days from the date of filing the application. Lawyers are especially attentive to this issue in relation to real estate transactions. In some cases, re-issuance of a certificate may be required when some changes have occurred in the composition of the family. Here the period is also a month. The service for providing an extract is provided free of charge.
What kind of certificate is issued for children?
Particular care should be taken when preparing a certificate for children. If for adults such a document may be needed in an isolated case, then for children it is simply necessary.
In past years, a stamp with a registration mark was placed on the baby’s birth certificate, but today, all the necessary information is indicated in a special certificate. Form No. 8 is issued to children who have not yet turned 14 years old. A minor citizen can receive a document:
- upon birth;
- in case of purchasing a new home;
- when moving to a new address.
A certificate of registration of a child at the place of residence must contain the following information: complete data on the child, including date of birth and address of residence, by whom and when the document was issued. At the end of the certificate there must be the signature of the official and the seal of the institution. Thus, certificate No. 8 is considered valid only if a child’s birth certificate is provided and is issued to minor citizens of the Russian Federation.
What it is
Form number 8 is a certificate confirming that the child has a residence permit. This is the second most important document that parents should take care to obtain, so it should be obtained as quickly as possible. The form and form of the certificate are approved by current legislation, therefore free form should be immediately excluded.
After receipt, the child can claim a share of the housing in which he is registered. The papers will also be sent to GUMV. This will allow the state, as well as guardianship and guardianship authorities, to monitor the condition of the baby and, if necessary, record offenses directed towards him. In addition, the value of the certificate is as follows:
- without a document, the mother will not be able to count on benefits and other payments provided by the state;
- Form 8 about registration allows you to place your child in school and kindergarten;
- If the certificate is missing, the teenager will not be issued a passport upon reaching the age of 14.
Types of registration certificates for a newborn
To confirm the registration of a child, you can use several forms of certificate:
- No. 8 – permanent registration;
- No. 9 – on the registration of each person living at a certain address;
- No. 3 – on a temporary basis.
Form 9 is distinguished by the presence of data on citizens registered at a specific address. Each of these documents is issued to individuals.
Why is it needed, and in what cases is it presented?
Form 8 about the registration of a child may be needed in the following situations:
- the baby and his parents move to another region of the country;
- receiving social benefits;
- during registration, if the parents purchased a new apartment or house;
- receiving medical care at a local clinic;
- upon admission to kindergarten or educational institutions;
- if necessary, obtain a certificate for maternity capital;
- parents during divorce, if there are children.
Eligibility Requirements
Only persons who have confirmation of guardianship, parents or representatives with the appropriate power of attorney can count on receiving Form No. 8. A person must also have documents with him, a list of which can be found below. If parents live separately, they may ask for confirmation of the absence of registration at a different address.
Content
The following information can be found on the certificate:
- personal information about the baby, including his name and date of birth;
- certificates that served as the basis for issuing Form 8;
- information about the department that handled the paperwork. This also includes personal data of the employee who issued the certificate;
- seal of the Ministry of Internal Affairs or MFC involved in the issuance, as well as those responsible for the validity period of the document;
- child's registered address;
- date of registration.
Certificate No. 8 is valid only if it is supported by other documents about the birth of the baby. The certificate will help you take advantage of several free social services provided by the state for financial or other support.
Filling rules
First, parents should check the entered personal data of the child. Since the contents of the child’s registration certificate are clearly defined by law, before filling out the form, it is better to familiarize yourself with the sample, since a mistake made will become an obstacle when completing the paperwork.
Sample Form 8
Regardless of the authority that will issue the certificate, the sample Form 8 always looks the same, according to the rules established by law:
Required documents
Parents never pay authorities for registration certificates. To begin the registration procedure, you need to collect the following list of documents:
- Passports of representatives, if they have a common residence permit. If only one of the parents is registered, the child can be registered at this address. Before contacting the registration authority, you must make copies of your passports, as they will have to be left at the institution. At the end of the procedure, the representative of the registration authority will return the previously submitted copies and original papers.
- Original and photocopy of the child's birth certificate. The paper must bear a stamp confirming the fact that the child is a citizen of the Russian Federation.
- Marriage certificate.
- Papers confirming the fact that the parents actually own residential property.
- A well-written statement.
Sometimes additional information may be needed, namely:
- If parents are registered in different places, a certificate from one of them to confirm that the child does not have a residence permit. To obtain this paper, you can contact the Federal Migration Service or the EIGRTS.
- Extract from the house register.
- A copy of the financial personal account at the address where the child will receive permanent registration in the future.
How to write an application
To draw up an application for a registration certificate, use a special form. In the upper right corner indicate information about the housing agency, which is assigned to the area where the child will be registered in the future. The word “statement” should be written in the center.
You must also specify its type. In this case, it refers to the provision of services for issuing Form 8 of registration.
In the wording, you must indicate your full name, registration address, as well as a request for the issuance of a certificate of registration of the baby. Below you should indicate exactly how the parents want to receive the document: by mail or in person. At the end you need to indicate a valid phone number, sign and current date.
Who can apply
According to the law of the Russian Federation, not every Russian citizen can obtain certificate 8 of registration at the child’s place of residence. Guardians of a newborn. This includes adoptive parents, but only after the adoption procedure is completed, and guardians.
Third parties who have a power of attorney with a notary seal from their legal representatives. This is convenient if the baby’s parents are in another city or country.
Note! The person who has the power of attorney has the right to receive the same services as the parents, but only if this is provided for in the document. Therefore, in the process of drawing up a power of attorney with a notary, the powers of the third party should be clearly defined.
Terms and price
In most cases, the certificate is issued on the day of application. The registration procedure may only take longer in case of long queues or unforeseen circumstances. Parents will not have to pay government fees or make other contributions, regardless of the authority issuing the certificate.
Where to get it
Parents have the right to contact any authorities involved in issuing registration certificates, depending on the convenience of the location. The list of papers that will be required to begin the registration procedure will always be the same. The following authorities issue Form 8:
- MFC;
- a passport office assigned to the place of future registration of the baby;
- Housing office at the place of residence of the parents;
- managing organization if it has its own passport office.
In order to receive Form 8 as quickly as possible, it is recommended to follow the following algorithm of actions:
- obtaining a birth certificate for the baby. To do this, you should contact the registry office on the same day when the corresponding application was submitted;
- then it is necessary to register the baby, registering both or one of the parents at the place of residence;
- submitting an application to the passport office or other institution indicated above;
- After checking the papers, a representative of the MFC or other authority will send them for processing and after a while return them along with a certificate.
MFC
One of the most common ways to obtain a Form 8 certificate is to contact the MFC. The timing of issuance depends on how accurately parents follow the algorithm of actions. Before contacting the nearest representative office, parents can contact the hotline operator at the center and find out all the information they are interested in.
