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A certificate of absence of citizens registered in the apartment is a document that may be required in the event of any real estate transactions, as well as in a number of other cases.
At the same time, its design does not require much effort and careful preparation. The main thing is to figure out where to apply and what documents you will need for this.
What it is?
A certificate of absence of persons registered in the apartment contains information about how many people live at a certain address, their personal data, and also provides some information about the residential premises itself, including the total area of the premises and the number of rooms. The form of the document is standardized (Form No. 9) and looks the same regardless of the purpose for which the document is issued.
Before the housing and communal services reforms, this document was called a “certificate of family composition.” After changing the name, its essence remained the same.
According to the provisions of the law on the protection of personal data, only citizens registered in the apartment on a permanent or temporary basis have the right to receive such a certificate.
Important! The finished document can only be picked up by the person who ordered it, presenting a passport of a citizen of the Russian Federation, or his representative upon presentation of a notarized power of attorney.
The body of the document indicates the full passport data of citizens currently registered in the specified residential premises. In some cases, it is also possible to enter information about previously registered people with a mandatory indication of the date of discharge. The beginning of the list contains information about the owner of the premises.
The certificate states:
- Full name of each registered person, including minors.
- Dates of birth of registered persons.
- Date of registration.
- Family ties with the owner of the property.
If information about previously registered persons was entered into the form, the reason for their deregistration at this address may also be indicated.
Reference! The certificate in Form No. 9 informs about how many citizens are registered in the apartment at the time the paper is issued. All of them have the right by law to use living space.
Not only individuals can request a certificate, but also:
- Judicial authorities.
- Prosecutor's office.
- Russian Pension Fund.
- Ministry of Internal Affairs, etc.
Types of registration certificate
A certificate about the number of people registered in an apartment is issued only to those who are permanently or temporarily registered in the dwelling. It comes in two varieties: regular and archival.
The first contains information about persons registered in the house at the time of its receipt. The second contains information about all current and former inhabitants of the apartment, even about those who have long been deregistered.
There is another form that parents of minors may need. This is certificate No. 8, confirming the permanent registration of children under 14 years of age.
Form No. 8 document confirming the child’s registration
In some cases, parents of minor children may be required to provide a certificate of the child’s place of registration. Please note: document form No. 8 is not a certificate in the literal sense of the word. This is a certificate of registration of a minor at the place of residence. It confirms the child’s registration from the age of 14 and receipt of a passport as a citizen of the Russian Federation.
The document is issued after the birth of the baby, if the parents purchase a new home or when moving to another place of residence.
It should be remembered that Form No. 8 is valid only if you have a birth certificate.
The procedure for obtaining it is simple. To do this, you must contact one of the authorized institutions:
- Passport Office;
- Main Department of Migration Affairs of the Ministry of Internal Affairs;
- housing office;
- management company, if there is a passport officer on staff;
- MFC.
The last method is the most convenient, because the applicant does not have to stand in line to see a specialist.
To receive the document you must present:
- parent's civil passport with a mark on the place of registration;
- birth certificate of a minor;
- document confirming ownership of the apartment.
The paper can be received by the child’s parents, the owner of the property or their representative, who has confirmed his authority with a notarized power of attorney.
There is no charge for document processing. It is issued on the day of application.
Certificate of persons registered in the apartment according to form No. 9
Certificate of registration in the apartment is a document, the issuance of which is regulated.
The usual form contains information about residents of a specific living space and some data about the real estate itself, namely:
- type of property, total and living area, number of rooms;
- Full name of the recipient of the certificate;
- type and date of registration of the object;
- list of persons registered in the house or apartment;
- the degree of relationship of those living in a particular living space;
- their dates of birth;
- date and type of registration of each citizen registered in the home;
- date of issue of paper;
- information about the person who issued the document: full name, position, contact phone number.
The seal of the organization that issued the certificate must be in a specially designated place.
The document may be needed if:
- obtaining a loan;
- resettlement of communal apartment residents;
- applying for a job;
- registration of various benefits.
See what a sample certificate of registration in an apartment looks like.
There is also an archival form of the document. The need to obtain this paper arises when:
- registration of inheritance;
- hereditary disputes;
- privatization of housing.
The main difference between the document and a regular certificate is that it contains information about all persons who have been registered in a specific living space since the house was put into operation.
According to the legislation of the Russian Federation, it is not necessary to provide a document to formalize a real estate purchase and sale transaction, but sometimes buyers ask to present it. This way they can make sure that there are no tenants temporarily discharged from the apartment, serving sentences in prison or studying in another city.
Help in form No. 12
A certificate of deregistration of certain categories of citizens (Form No. 12) contains a list of residents who were previously registered in a house or apartment, but for certain reasons were deregistered. Typically, these are those who:
- serves in the armed forces of the Russian Federation;
- is serving a sentence;
- is in a penitentiary institution;
- declared missing by the court;
- undergoing treatment in another region;
- sent to orphanages, boarding schools, and other special institutions (minors).
These citizens, as well as persons discharged from their living space by power of attorney, have the right to apply for restoration of registration.
The document looks like this.
This paper should not be confused with certificate Form 9. Their main difference is that the former provides information about all persons discharged from the living space, and the latter provides information only about those registered in the house or apartment during the residence of the current owner.
Why do you need a document stating that there are no registered persons?
A certificate of citizens registered in a residential building may be needed when applying to government agencies, when applying for a job or making real estate transactions. The most common reasons are:
- Registration of maternity capital after the birth of 2 children.
- Registration of benefits and allowances due to citizens.
- Upon receipt of a compulsory health insurance policy.
- To provide the second party to the transaction when registering the purchase and sale of housing.
- When moving into communal apartments.
When making real estate transactions, a certificate of absence of registered persons may be required more than once. Buyers will probably want to make sure that the apartment that is the subject of the purchase and sale agreement is not registered with any citizen who, after the transaction, will be able to lay claim to part of the property.
When relocating communal apartments, the certificate is also one of the most important documents - it displays information about the privatized rooms and the persons registered in them.
Why you may need a registration document
Law-abiding citizens of the Russian Federation should know in what cases they will need a registration certificate, who can receive it and where to apply.
The document will be required for those who plan to privatize housing. Without it, it is impossible to register an inheritance, sell real estate or carry out other operations with it.
The paper is needed by those who have decided to register as a person in need of improved housing conditions and in a number of other cases.
Form No. 8 document may be needed:
- upon admission to kindergarten or school;
- to apply for child benefits;
- upon receipt of a certificate for maternity capital;
- in case of divorce, if the family has children under 14 years of age.
More detailed information is presented in the article “Certificate of registration”.
Where to get?
You can use one of the following methods:
- Contact the passport office at your place of residence.
- Contact the management company.
- Create a request to the department of moving in and registration of citizens.
- By contacting the department of the multifunctional center (MFC).
- Submit a request through the official portal of State Services.
A certificate is issued to a person after a personal application to the body authorized to provide registration information.
In addition to the methods listed above, you can order a certificate in Form No. 9 using the services of the Russian Post. To do this, it is necessary to draw up an application for a certificate of absence of registered persons, which must indicate the requirement to send the document to the applicant by mail.
Attention! The application must be accompanied by certified copies of the passport of a citizen of the Russian Federation, as well as copies of title documents for this residential premises.
to the selected organization by registered mail with acknowledgment of receipt.
If, for some reason, a citizen cannot personally order and receive this certificate, he has the right to resort to the services of an authorized representative. In this case, it is necessary to issue a notarized power of attorney for the right to represent interests and perform all necessary actions.
A document confirming the absence of persons registered in the living space
In some cases, citizens of the Russian Federation are faced with the need to present paper confirming that no one is registered in their living space. The applicant does not face any difficulties in receiving it. The procedure is quite simple and does not differ from the preparation of the papers described above.
As practice shows, a document confirming the absence of registration in the apartment may be needed when:
- preparation of papers for obtaining maternity capital;
- receiving child benefits, benefits and other types of social assistance;
- registration of transactions related to the alienation of real estate;
- submitting documents to obtain a health insurance policy.
To obtain a certificate, you must contact the MFC, the management company or the department for migration issues under the Ministry of Internal Affairs of the Russian Federation. A document stating that no one is registered in the home can also be ordered using the State Services portal.
The applicant has the opportunity to receive the certificate electronically or by mail.
Receipt times, validity and cost
Registration of a certificate of absence of persons registered in the apartment takes no more than a day, so the applicant can receive it on the day of application, or on the day following it. Delays can only occur if the applicant fails to provide any document.
The document is valid for 30 calendar days from the date of its receipt. If the certificate is needed after this period has expired, the request must be submitted again.
Important! If the certificate is issued for submission to a government agency, it is unlimited. It is only necessary to obtain a new document if there are changes in the composition of the residents registered in the apartment.
The document is issued free of charge; there is no state duty for its issuance. Employees accepting the request can draw the citizen’s attention to utility debts, but they do not have the right to demand repayment or refuse payment.
Certificate validity period
Be sure to note: a certificate stating that no one is registered in the apartment, in accordance with Russian legislation, has a strictly limited validity period. The reason is that the information presented here cannot be permanent, and the document itself is required for the purpose of concluding transactions involving the sale or exchange of real estate that are not protected from fraudulent activities.
The state document remains valid up to thirty days from the date of registration.
If after this period has passed, but you still have to use the paper again, you will need to resubmit the request in the future and receive a new, current version of the document.
It is noteworthy that when this certificate is provided to representatives of government agencies, it receives unlimited status. This happens because updating information may only be required when changes are made to the list of residents registered in a particular apartment or private house.
This form can be received on the same day as the official request. If you ask for help during lunch or afternoon, it is quite possible that employees will ask you to wait until the next morning. If homeowners act as initiators, the procedure will be free.
No payment of state duty will be required.
On the other hand, there are situations when issuing a certificate is not possible due to payment of utilities. In this case, you need to be as careful as possible, because the law does not give any structure the right to issue a refusal, motivating its actions by the presence of debt.
Receipt cost
As mentioned above, you can obtain an extract on the number of registered persons for free, but only if the initiator of the procedure is the owner. Payment of the state fee will only be required if the citizen has used the help of a trustee. The cost of the state duty must be clarified directly at the representative office of the organization where the citizen applied.
Documents you need to take with you
- Documents confirming a citizen’s ownership of this residential property.
- A document confirming ownership of the land plot (if the house is your own).
- Technical passport for the apartment.
- House book and extract from it.
- An act of the special commission confirming the fact of the citizen’s residence in the specified premises.
- Applicant's passport.
Reasons for refusal to issue
The issuance of a certificate may be refused due to the failure of the homeowner to provide one of the following documents:
- Passports.
- Birth certificates of children.
- House book or extracts from it.
- Technical passport for the property.
- Title documents.
Important! It also happens that the refusal may be voiced by employees of the management company or passport office due to the owner’s debts to utility bills. Such actions by employees of authorized bodies are unlawful.
Any resident of the Russian Federation may need a certificate of citizens registered in the apartment when contacting government agencies. That is why everyone should know what this document looks like and where to go to obtain it.
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Obtaining information about registered persons
A registration document may be required by various authorities, so every citizen of the Russian Federation should know where to get a certificate of registration in a house or apartment. Documents of this type are issued by:
- Passport Office;
- MFC;
- citizen registration department;
- passport officer of the management company.
The procedure is greatly simplified thanks to the ability to order a certificate through the State Services portal.
To receive the paper, the applicant must present:
- passport;
- birth certificate of a minor, if a certificate is needed for him;
- application in the prescribed form.
If a representative of the owner or citizens registered in the living space applies for the document, he will have to confirm his authority with a formalized power of attorney.
Not only individuals, but also legal entities can request a document. This right can be exercised by:
- Courts.
- Prosecutor's office.
- Police.
- Pension Fund of the Russian Federation.
- Some other government agencies.
