Address certificate through State Services online: what is it and how to get it

What is an address certificate

An address certificate is a document that confirms the registration of a citizen at the place of residence, or certifies the fact of his registration in a given place, in the past. It is issued only by the Ministry of Internal Affairs of the Russian Federation at the request of a citizen.

Note!
Starting from 2021, you can now obtain the document through the State Services portal. To do this, you just need to have a verified account.

Only a citizen who permanently resides at the same address can issue an address certificate in his or her name.

Methods of submitting an application to obtain a certificate in Form No. 9

You can request certificate No. 9 in three ways:

personal appearance at the organization authorized to issue such certificates;
by mail;
via the Internet through the State Services portal (if you have a verified account).

When sending documents by mail, these must be notarized copies; scanned or photocopies are submitted through the State Services portal.

The fastest way to obtain Form No. 9 is to contact the authorized organization in person. The applicant’s passport data will be checked against their database right in front of him and the required document will be issued immediately.

When submitting an application by mail, it is not possible to receive the result so quickly: it will take time to deliver the document back and forth. This usually takes from a week to ten days .

It will take about ten days to process a request made through the State Services website. If the applicant chose to receive the completed document by mail, the time for sending the certificate will have to be added to this deadline.

reasons for refusing to issue Form No. 9:

invalidity of any of the documents presented;
lack of registration in the residential premises for which the certificate is requested;
absence of a power of attorney from a third party acting in the interests of a resident living in this living space.

What is indicated in the address certificate

After receiving the finished document, each user can familiarize themselves with the information included in the document. It indicates the applicant’s personal data, including full name and date of birth. Below is the address where confirmation or status of the applicant is required.

Note!
The date when the certificate was generated, information about the authorized agency and the seal of the government agency must be indicated. Without these three points, the address certificate is considered invalid.

Open source
Further in the form, the necessary data is manually underlined:

Registered.
Deregistered at the place of residence.
Temporary residence.

Next, the data of the living space in which a person lives temporarily or permanently is written down: total living area, number of rooms. In some cases, the certificate may indicate the family relationships of the specified persons, as well as a list of registered persons in the living space.

Validity period of the document

Most documents have a strictly limited validity period. But a registration certificate in form F9 is an exception to this rule, and its validity is determined by other processes.

Before deciding whether the form is valid, let’s take a closer look at the period of its issuance:

When applying directly to the passport office, the form is prepared immediately, as a rule, even in the worst case scenario it takes no more than a couple of hours.
If a citizen applies to the MFC, then the issuance period is identical or slightly longer, but does not exceed one working day.
But when ordering a certificate through State Services, you will have to wait a long time, in some cases up to a month.

Archived certificates take longer to prepare, usually several days, because you need to carefully select all the information about previously issued ones.

The certificate does not have an expiration date, but loses its relevance at the moment the tenant is registered or deregistered. But organizations that require these forms cannot know whether there have been changes in registration or not, so they try not to accept forms older than one month.

Types of certificates from place of residence

A document that confirms the fact of residence in a certain place and at a certain moment, or location during a certain period of time is a certificate of residence. There are two main types:

From the place of permanent registration where the person lives permanently. This type of territorial location of citizens is enshrined in a document - a person’s passport.
By place of stay, when they indicate how long a citizen will stay at a temporary address. This place of residence may not coincide with your permanent registration.

All citizens living in the territory of the Russian Federation are required, after moving to another locality, to apply to the MFC, housing and communal services, HOA within 90 days and undergo permanent or temporary registration. For non-compliance, an administrative fine of 2–5 thousand rubles is provided for all individuals.

Where to get a certificate of registration at the place of residence, form No. 9, sample

What does the certificate look like?

Form No. 9 actually consists of a list of registered persons. From it you can find out how many people should live in a given territory. The first line always lists the property owner or responsible tenant.

Then other citizens are listed, indicating their full name, date of birth and level of established relationship with the owner. Here you also need to enter information about the date of registration, and if it is temporary, then about its end date.

When indicating already discharged residents, the reason for deregistration and absence should be indicated. The registration certificate also contains information about the premises:

Size of housing divided into living and common area.
Number of rooms.
Type of property.

In information form, the certificate may contain data on existing debts on utility bills. When filling out the form, it is not always the case that a complete list of the specified information is entered; sometimes it is issued in a rather truncated version, referring exclusively to people registered temporarily and permanently. It all depends on the integrity of the workers issuing it and the initial requirements of the recipient.

Contacting the passport office

A registration certificate in Form No. 9 is issued according to the data taken from the registration card. Of course, the most logical thing to do is go to the passport office to get it. You can take it in two ways:

By contacting the territorial body of the Ministry of Internal Affairs directly to the specialists of the passport office, who are entrusted with the responsibilities for providing such services.
By coming to the housing office, TU or HOA at the place of service of the residential premises.

The second method is the most common because it is extremely convenient both for the applicant and for the institution itself. A management company or HOA has its own passport specialist who deals with issues of registration, deregistration and, accordingly, issuing all kinds of certificates in his profile.

You can receive a certificate upon presentation of your identity document. The passport officer may require you to fill out a standard application form, which indicates the address of the premises and the name of the applicant. But most forms are issued upon verbal request, especially since their completion is automated by a computer system and does not require much time or effort.

A request to issue a certificate may be refused if the applicant has no legal relationship with the housing. Sometimes passport officers refuse due to debt, but this is arbitrariness and such actions have no legal basis.

Is it possible to get a certificate from the MFC?

Multifunctional centers have been solving many issues effectively for a long time. But you should remember that not all forms can be ordered and received through the MFC. You can receive a certificate of registration at the MFC on the day of application. In fact, this institution is no different from the passport office.

The applicant, however, must comply with the following rules:

Carry an identification document, which is a passport.
Be the owner of the specified property or have registration on its territory.

To obtain information through the MFC, you cannot do without filling out an application. The form for writing it will be provided by the center’s employees, as well as a sample of the already completed document. The service is provided free of charge. Sometimes the applicant is denied information in Form No. 9. This happens if:

He has no right to receive this information. That is, he is not the owner and is not registered at this address.
MFC has no information about this household. This situation is quite possible, because not all private houses or properties supervised by HOAs or housing cooperatives are registered in common databases.

In other cases, the form is filled out on the day of filing the application and handed over to the applicant.

Where can I get an archival certificate?

A certificate of registration may be required not only in cases where we are talking about the number of registered people to date. Sometimes this form must provide information about all previously registered and discharged residents. Usually the entire period of operation of the residential premises is taken, or the periods may be shorter.

In these cases, it is required to obtain a certificate from the archives. It is issued if:

The process of privatizing an apartment or house begins. The form must confirm that the right to privatize the living space was not previously used.
Real estate inheritance is being formalized. This form is required if the probate procedure goes along the path of actual acceptance.
A transaction for the purchase and sale of residential space is being carried out. It allows you to make sure that there are no tenants who, despite the temporary discharge, can subsequently protest the transaction. The most striking example is prisoners who are discharged from the premises during their imprisonment, but do not lose their rights to it, and their interests must also be taken into account during the sale. There may also be problems if a child was previously registered in the apartment.

You can request an archival certificate from the same authorities as a regular one - from the passport office or the HOA. It should be borne in mind that its preparation will take much more time.

Is it possible to obtain a form through State Services?

The State Services website is even ahead of the MFC in terms of the range of services provided. In its open spaces, you can not only pay all kinds of payments, but also request background information and submit applications for various forms.

Government services allow you to issue a registration certificate without leaving your home. But in order to take advantage of the portal’s capabilities, you must first register.

At the same time, we are not talking about the standard procedure that many users are accustomed to, when a personal account is registered by specifying an email and mobile phone number.

Only after official confirmation of the information submitted during registration will a citizen be able to use the full range of services provided. You can undergo identification at verification centers by presenting your ID.

If your personal account is registered and the data is identified, you can safely request a form in Form No. 9, provided that the applicant has the right to receive it.

Everything will be done simply, the application is filled out on the website in electronic form and sent with a simple click. Later, an electronic copy of the document will be sent to the applicant by mail, but to receive the original, you must go to the passport office in person. The advantage of this operation is the fact that the data has been prepared in advance; you don’t have to wait for anything.

Validity period of the document

Most documents have a strictly limited validity period. But a registration certificate in form F9 is an exception to this rule, and its validity is determined by other processes. Before deciding whether the form is valid, let’s take a closer look at the period of its issuance:

When applying directly to the passport office, the form is prepared immediately, as a rule, even in the worst case scenario it takes no more than a couple of hours.
If a citizen applies to the MFC, then the issuance period is identical or slightly longer, but does not exceed one working day.
But when ordering a certificate through State Services, you will have to wait a long time, in some cases up to a month.

Where is an address certificate required?

A document that confirms the location of a person may be required when a citizen applies to government and private departments, as well as in some situations. Let's look at the detailed list below:

Registration of benefits in social protection.
Courts.
During registration at the military commissariat.
When resolving issues with a tax organization.
To enroll a child in an educational institution.
To obtain a mortgage loan.
When transferring housing as collateral.
When sending a request to a municipal institution to improve living conditions.
In some cases, legal proceedings in which you are involved may require you to provide an address certificate.
Registration of vital records in the registry office.
Conducting transactions related to the sale or purchase of real estate.
Registration of a child for school or kindergarten.
When contacting financial organizations, tax inspectorates.

Extended document

It is worth separately highlighting the extended certificate in order to clearly determine which one the applicant needs.
As mentioned above, such a document contains information not only about the current residents, but also about everyone who has ever been registered in the apartment since the object was put into operation. These are not only the last names, first names and patronymics of these residents, but also the dates of their registration and discharge, as well as information from the documents of previous residents. Like simple form No. 9, the extended one has an individual registration number, date, signature of the official, its transcript and the seal of the institution that issued the paper. Without these details, the certificate will be considered invalid, so before you take it and leave, it must be carefully checked. The human factor affects everything. The responsible employee may even miss something on purpose or make a mistake or typo in the text.

Only the owner of the property or his representative with a notarized power of attorney can obtain an extended certificate of registered citizens. Even if such a document is required by a person registered in the same house, he will not be able to obtain the document without the owner.

Who is entitled to receive an address certificate?

A certificate of registration at the place of stay or residence is issued only to the citizen who requested the document, registered at the specified address, in person.

Note!
The place of residence of minors is the address of their parents or guardians. It is important to know this when preparing documents. The child's official representative must also collect the address certificate for the child.

A request to confirm your place of residence can be submitted by the following individuals and legal entities:

Citizens of the Russian Federation who have reached the age of majority.
Law enforcement officers.
Civil servants of the Russian Pension Fund.
Notary.
An official representative of the applicant if the person signs a power of attorney.

Ways to obtain documentation

This certificate can only be obtained by a citizen of the Russian Federation who permanently resides at the address about which information is requested. The certificate is delivered personally to the applicant. A representative of the applicant can also pick it up. In this case, the latter must have a correctly executed and duly certified power of attorney. If such a certificate is provided in relation to minor citizens of the Russian Federation, the person receiving the documentation must have a birth certificate with them.

The necessary paper can be ordered either from the authorities that carry out registration of citizens, or by using State Services.

How to obtain an address certificate through State Services

No special documents are required to obtain an address certificate. The main element is the presence of a confirmed account on the State Services portal. A person will only need to enter passport or birth certificate information.

Note!
Only citizens of the Russian Federation can use the service. For a person even from the CIS countries who has received a temporary residence permit in the Russian Federation, obtaining a certificate is impossible.

The procedure for obtaining an address certificate is as follows:

Log in to your personal account on the State Services portal using your username and password.
Go to the services section.
Open the list of “Licenses, certificates, accreditations”.
Click on the “Certificate from place of residence” button.
After clicking the button, the system will redirect you to the old version of the site to fill out an electronic application.
Select the region of application, as well as the department where you can pick up the completed certificate.
Indicate in relation to whom the application is being filled out: yourself or another individual.
Enter personal data: passport details, address, full name, date and place of birth, contact information.
Check the completed application for correctness of data.
Select the address of the migration service where you want to pick up the document.
Click on the “Submit” button. The form will be forwarded to the Ministry of Internal Affairs office.

Note!
All fields marked with an asterisk are required.

If incorrect information was entered into any fields, you can always return to the previous step and correct the data. Even if you happen to exit the browser, you can always return to filling out your draft, which is saved automatically. To do this, just go to the State Services website again, and the system will prompt you to return to the application form you left.

The user can track the progress of receiving the certificate in his personal account. When the document is generated and ready to receive, you will receive an email and a notification in your personal account.

Obtaining a registration certificate

Quite often, many institutions require a certificate of residence. It is issued upon verbal request of any citizen of the Russian Federation without additional payment and regardless of the purpose of its future use. What kind of information it contains, where to get the registration certificate and how to fill out the sample, we will look into it further.

Why is it necessary?

Certificate in Form 9 is a special document; it reflects data on the living space at a specific address and on the residents, registered residents and retired residents. The main function of such a document is to confirm the fact of registration of an individual in a specific living space and the number of people registered in the apartment. The information specified in the form may be needed in a number of cases:

When applying for compensation and preferential benefits, such as maternity capital, privileges in the form of subsidies or other concessions for large families, and others.
When receiving medical care, namely treatment under special conditions, when registering with a specific medical institution.
During legal proceedings, during which registration data of both the plaintiff and the defendant may be needed. Especially often, a certificate in Form 9 is required during litigation in which children are involved and it is necessary to document their place of residence, in particular when parents divorce.
When registering with the municipality in order to draw up papers for participation in government programs to improve housing conditions. Required to provide information about the applicants’ place of residence.
When registering with the tax office, after the occurrence, it is time to select the site and district of the city in which the citizen should be registered.
When entering into an inheritance: the certificate will help the notary to legally open the inheritance procedure, confirming with a document the residence address of the testator.
When receiving education according to the student’s regional affiliation.
When applying for a social mortgage loan.
When concluding legal agreements.
When registering for military service to enter information into the conscript’s personal file.

Form 9 itself is filled out by employees of accounting services. The registration card serves as the basis for a person’s registration in a certain living space.

Who issues

All Russian citizens must register in their living space; this is a legally established obligation. And in many cases it may be necessary to confirm the fact of registration. Where can I get Form 9 certificate:

at the passport office;
in the citizen registration department (not available in all cities);
in the housing office, housing and communal services management company or homeowners association;
in the multifunctional center (MFC);
to the FMS.

You can receive a certificate of actual residence in a certain living space on the same day you applied for it. There is no need to pay anything for the service. If you cannot personally pick up the document, it can be given to a representative, who must have a notarized power of attorney to act on behalf of the applicant.

IMPORTANT! If you are temporarily staying in Russia, you also need to register. Based on temporary registration, you can also receive a Form 9 certificate.

What to present:

filled-in form;
a passport, which must have a registration mark;

When contacting the MFC, you may need a house register or an extract from it, as well as a child’s birth certificate.

Who receives:

home owner;
the one who is registered in the apartment (submits an application only for the period when the registration is valid);
legal representative of a child under the age of majority;
notarized representative of the property owner.

Parents can obtain a certificate of registration of a child.

Through the Internet

The unified portal of State Services is a convenient resource for obtaining various types of information and more. Before you can use all its resources, you must register and confirm your identity, after which all the site’s services will become available.

To complete an application for a certificate of residence, you must follow a certain algorithm. How to get a certificate through State Services:

log in to the site using your username and password (a phone number, email address or SNILS is used as a login);
in your personal account, find a section with a choice of service categories;
open the tab that says about providing a certificate of residence;
Enter data in all required fields.

A completed application form is available on the website. The period for providing the requested information depends on the chosen method of obtaining the certificate, but should not exceed 10 days.

How to fill out

A sample application for a certificate in Form 9 can be downloaded here.

It is mandatory to provide the following information:

last name, first name and patronymic of the applicant;
date, month and year of birth;
date of registration, as well as its type - temporary or permanent;
street, house and apartment number where the citizen submitting the application is registered;
Full name of the remaining residents registered in the same living space;
the grounds on which they are registered there;
data about the premises: square footage, number of rooms.

At the bottom of the application, put the current date, your signature and the signature of the specialist accepting the document.

Per child

If you have children of preschool age, before the start of the school year you will need a certificate of registration of the child, which will be required by the Department of Education.

This is necessary so that every schoolchild is provided with a place in a general education institution at the place of registration and at the beginning of the year the child has a guaranteed place in a school institution. The request for a certificate must be made by the child’s parents.

Nuances and possible difficulties

It happens that passport office employees refuse to issue a certificate, citing the presence of arrears in payment of utility bills. This action is illegal, since any citizen, even if he has a debt, has the right to receive the requested document in Form 9.

IMPORTANT! If you are required to pay when issuing a certificate, remember that this action is illegal, since it is issued free of charge. To prevent such situations, contact higher authorities. If you are not given a certificate of residence, regardless of the justification, do the following:

require a refusal to be issued in writing, in which the passport officer describes the reasons for rejecting the request;
write a complaint to the FMS and to the court.

Cost and terms

When applying for an address certificate online, the processing time for the document is from 3 to 15 days. You don't need to pay anything. The certificate is issued free of charge.

Note!
If a citizen personally applies for a certificate from government agencies, then the wait to receive the document will not exceed 10 minutes.

The time for recording an application on the State Services website for submitting an application for an address certificate is 10 minutes. After this time, information will appear in your personal account that your request is being processed.

The validity period of the address certificate can vary: from 10 days to 3-4 months. It all depends on the department to which you submit the document. Therefore, before giving the address certificate, it is recommended to check its validity period directly with the authority.

Who is entitled to receive certificate form No. 9

Form No. 9 will not be issued to everyone, but only to those who are directly related to a specific housing. This:

everyone who is registered permanently or temporarily in residential premises;
legal representatives of minors and incompetents registered in an apartment or private house (parents, adoptive parents, guardians);
third parties authorized to receive a certificate, which is confirmed by a power of attorney.

Notaries and government agencies such as investigative bodies, courts, Rosreestr management, etc. can request Form No. 9.

Disadvantages of obtaining an address certificate through State Services

Using the State Services portal, people note the following negative aspects of the service and contact technical support with the following problems:

Frequent maintenance work that prevents you from using the service.
Failures when registering an application: on the main page, the entry of passport data and phone number is often incorrect.
In many situations, you will need to have a scanner on hand to attach documents to your application. This is problematic for the older generation.
There is no information about the progress of consideration of an application for receiving any document in your personal account.

If you encounter these problems when preparing an address certificate, contact technical support. Specialists will help solve the problem in a maximum of 2-3 days. The average response time to a request is 15 minutes. If the problem is related to maintenance work, then you will have to wait until access to the site is restored.

What information is contained in the certificate in form No. 9

Form No. 9 contains the following information:

personal data (full name and date of birth) of the certificate recipient;
residential address (in full);
a complete list of everyone registered in an apartment or private house, with the date of registration and information about family relationships;
documents on the basis of which the move-in was made, with all details (name, number, when issued);
detailed description of the living space;
notes with additional information about residents and reservation details;
place of presentation of the document;
date, signature of the responsible person and seal.

Where to contact

Where can I get help for an existing request? A stamp with the place of registration in the passport is an important confirmation of the place of registration.

If you need to present it, no difficulties arise. The citizen shows a certain sheet upon request or leaves a copy of it.

ATTENTION! You shouldn’t delay registering when moving to another address, because a situation where you need to prove registration can arise at any time.

How to obtain a certificate of residence? Obtaining such paper is also not a problem. It is issued by several authorities . You can contact:

To the management company servicing the house.
To the multifunctional center.
To the passport and visa center.
To the migration service.
Issues a certificate according to the form 40 passport office.

For the convenience of citizens, it is organized to receive various certificates through the State Services website . To do this, you need to find the appropriate page on the service and order the document.

There are also other sites on the network that offer online issuance of various documents, but they are not verified and can be used by scammers.

If you need to obtain paper about those registered in the apartment, about the actual residence at the place of registration with the child, you can choose one of the most convenient options. You should take the address certificate on the days when it will be provided upon request, because the document has a certain validity period.