How to obtain an address certificate through government services in electronic form?

08.10.2017

For those who want to receive a loan secured by real estate, in addition to documents confirming the identity of the owner and his right to own the pledged property, three more separate forms No. 7, 9, 12 will be required

The above forms are necessary for the lender to obtain complete information about the condition of the property and the persons directly or indirectly related to it. The information obtained from the certificates helps to avoid risks in the future, therefore it is mandatory to provide.

What are these forms No. 7, 9, 12, where can I get them?

BTI certificates

Quite often, BTI certificates are issued that reflect the cost of an apartment on the market. These documents are necessary when buying or selling an apartment, donating it, entering into an inheritance, etc. Such a BTI certificate is valid for only a month, since during this time real estate prices change significantly. Often, when making a transaction, you have to obtain this certificate from the BTI several times. The price of an apartment indicated in the BTI certificate depends only on its area and does not depend on the location of the premises, the quality of repairs, etc., so in fact the real cost of the apartment turns out to be much higher. But it cannot be less, since it is impossible to set the price of the apartment lower than indicated in the BTI certificate.

One of the main tasks of the Moscow BTI is the preparation of BTI certificates, which are needed when making any official real estate transactions. Today, individuals and representatives of various organizations can receive the following BTI certificates upon written request:

Legal basis of form No. 7-injury, changes 2021

The form is designated as 7-injury, and as management documentation it is assigned the code 0609304. The Statistics Service collects information on how many injuries and illnesses occurred in Russian industries in 2021. The procedure for filling out the report and the current form were approved by Rosstat Order No. 417 dated June 21, 2017.

Since the beginning of 2021, the worker injury and illness report has not changed at all. However, it is worth remembering that along with the main form 7-injury, you must take the application every 3 years. It contains data on accidents that have occurred by type and reveals their causes. The frequency of delivery is fixed at the level of law; it is not related to the operating time of the business entity. In 2020, Rosstat expects a main report with an appendix.

Where is it issued?

A certificate of residence is issued only in government institutions. These include:

passport office at the place of registration;
MFC for the provision of state and municipal services;
departments of the Main Department of Migration Affairs of the Ministry of Internal Affairs. In this authority, the certificate is issued in the form of a registration certificate;
management organization of an apartment building, homeowners association or housing department.

Important: If it is necessary to obtain confirmation that a citizen lived at a specific address some time ago, then the request is sent to the city archive through the administration of the locality. In this case, you will need to provide additional documents: purchase and sale agreement, certificate of ownership, etc.

Thus, the procedure for obtaining an address certificate through State Services is carried out in several steps. You only need to have a verified account on a single portal.

How to register in an apartment through State Services step-by-step instructions

So, in order to register using the portal, you need to submit an application for registration through State Services, wait for a response from the Main Department of Migration Affairs of the Ministry of Internal Affairs and appear at the appointed time to register at the new address and affix a stamp in your passport. Instructions on how to change your registration through State Services: Before you begin filling out an application for registration through State Services, a citizen must also confirm your account; To obtain a registration, the user must log into the State Services portal account and open the full catalog of services;

Then you need to open the section “Passports, registrations, visas”;

How to get it from the MFC?

Among all the other options where you can get a certificate of residence, many Russian citizens choose the Multifunctional Center. This institution acts as an intermediary between various government bodies and individuals. The MFC operates in single window mode.

This speeds up the procedure for accepting documents. To obtain a certificate of residence, you should contact the nearest MFC branch. Specialists conduct appointments by appointment. Therefore, you need to worry about getting a coupon in advance.

It can be taken from the terminal located in the MFC office. Appointments are also available by calling the hotline. You need to show up for an appointment with a specialist at the hour indicated on the coupon, with your passport and documents for the apartment.

If the request is submitted not by the applicant personally, but by his representative, then it is important not to forget to formalize the power of attorney properly. You must take original documents with you. An MFC specialist will make copies of the necessary papers. After receiving the package of documents and application, the Multifunctional Center employee will issue a receipt confirming receipt of these papers. The applicant will be notified by telephone that the certificate is ready.

Possible difficulties when working with the portal

The application form for obtaining an address certificate is quite simple. There are no incomprehensible graphs in it. Therefore, there are no difficulties in filling it out. The Ministry of Internal Affairs also has no legal grounds for refusing to provide a certificate. The only negative is that sometimes you have to wait a long time for the document to be processed.

Cases when an apartment card is needed?

The document is the official basis for confirming the registration of persons in a certain area. Used to complete real estate transactions, receive benefits and other transactions. An extract from the form may be used to provide information at the place of request. The document is required for:

registration of real estate purchase and sale transactions;
filling out an application for benefits on utility bills;
privatization of an apartment by the owner;
transfer of property under a gift agreement;
obtaining an identification document;
confirmation of the status of a large family;
certification of the fact that the family needs to improve their living conditions;
for inquiries from the military registration and enlistment office;
contacting financial institutions, for example, a bank to obtain a mortgage.

If it is necessary to clarify the location of a person during a certain period of time, an apartment card can also be used. It contains information not only about permanent, but also temporary registration.

An extract from the card is also called a certificate of family composition. If necessary, it will be required by any territorial regulatory authority.

Methods of submitting an application to receive a certificate in the form

You can request certificate No. 9 in three ways:

personal appearance at the organization authorized to issue such certificates;
by mail;
via the Internet through the State Services portal (if you have a verified account).

When sending documents by mail, these must be notarized copies; scanned or photocopies are submitted through the State Services portal.

The fastest way to obtain Form No. 9 is to contact the authorized organization in person. The applicant’s passport data will be checked against their database right in front of him and the required document will be issued immediately.

When submitting an application by mail, it is not possible to receive the result so quickly: it will take time to deliver the document back and forth. This usually takes from a week to ten days .

It will take about ten days to process a request made through the State Services website. If the applicant chose to receive the completed document by mail, the time for sending the certificate will have to be added to this deadline.

reasons for refusing to issue Form No. 9:

invalidity of any of the documents presented;
lack of registration in the residential premises for which the certificate is requested;
absence of a power of attorney from a third party acting in the interests of a resident living in this living space.

What information is contained in the document

At a permanent place of residence. In this case, the citizen lives at one actual address, in a residential building that is his property under a sale or lease agreement.
At the temporary location. After moving to another region of the country, each consumer has three months at his disposal, during which he can freely stay in a certain subject of Russia. After this, you need to register temporarily with the regional migration office.

What is an address certificate and who issues it?

If you change the number of people registered in an apartment or private house, you will need to provide this certificate to the management company or organization providing public services, including waste removal. After all, the owner of the house must pay for each person registered in it.
When applying for government subsidies and receiving certain benefits.
For registration in a medical institution.
When sending a request to municipal authorities in order to improve living conditions.
During registration at the military commissariat.
When employed at the request of the employer.
Submission of documentation to the registry office for registration of marriage, registration of divorce or approval of death and birth.
In some cases, court proceedings may require you to provide proof of address.
When resolving issues with a tax organization.
Useful for creating a will to confirm the registration of a deceased citizen at a specific address.
Banks may require a document to obtain a mortgage loan, in particular when pledging your home as collateral.
An educational institution may request this certificate to enroll a child.

You might be interested ==> Subjects and Objects of Administrative Law

An application by an individual, including one submitted in the form of an electronic document using the Unified Portal, for the provision of address and reference information must contain the following mandatory details:

Responsibility for failure to submit a report

Organizations that failed to submit a report on time or included false information in it will be subject to economic sanctions under Article 13.19 of the Administrative Code. There are fines for these violations.

Entity	Supervisor
First violation	from 20 to 70 thousand rubles	from 10 to 20 thousand rubles
Repeated violation	from 100 to 150 thousand rubles	from 30 to 50 thousand rubles

Form 7-injury 7-injury completed sample

Information

What data will be presented in the mentioned paper? We will look at where to get a certificate of residence later. And a detailed procedure for submitting a corresponding request too.

To begin with, you should pay attention to what data will be written on the issued form.

The certificate from the place of residence states:

the applicant's residence address;
personal data of the tenant;
date of birth of the person making the request;
initials of other citizens registered in the apartment;
information about the organization to which the paper is submitted;
information about the employee who prepared the document;
total area of the premises and footage of housing (additionally, not always);
information about previously registered citizens (often, but not in all cases);
date of issue.

Nothing difficult or unclear. As we have already noted, this extract is necessary to confirm a person’s place of residence. Without it, the provision of certain services may be refused.

Who and why is taking form 7-injury in 2021

Using form 7-injuries, the state statistics service collects information on how many injuries and diseases occurred in Russian industries in 2021.

Legal entities of any form of ownership and types of activity are required to report on this form. But there are a number of companies that may not transmit information about employee injuries and illnesses to the statistics service. The following are excluded:

micro-enterprises - less than 15 employees and 120 million in revenue;
banks and insurance companies;
organizations in the field of government or national defense;
educational organizations;
households;
international companies and representatives of companies from other countries located in the Russian Federation.

You can check what reports the statistics service expects from your organization for 2021 in the special Rosstat service.

What does it look like?

The certificate of residence has a simple structure. Done on a standard form. Filled out in a certain order by an employee of a government organization.

The document contains the following information:

Name;
Full name and date of birth of the person applying for the certificate;
citizen's residential address;
type of registration in the apartment;
a list of other persons registered in the apartment or house (indicating the degree of relationship in relation to the applicant);
position, surname and initials of the government agency employee who prepared the certificate;
date of document preparation;
seal of the organization that issued the paper.

A sample certificate of the number of people living in the apartment using Form No. 1 is available. A sample certificate in Form 40 is available.

To whom is a certificate of residence issued?

Has the right to issue a certificate of residence based on a request from any citizen of the Russian Federation, both the owner of the property and those living in it for hire or on other legal grounds.

Foreign citizens with a temporary residence permit may also need a certificate of residence, as well as stateless persons if they have a mark on a residence permit or temporary residence permit.

If you don’t know where to get a certificate from the child’s place of residence, please note that until the age of 14, the child’s place of residence is automatically the same as that of his parents. If mom and dad are registered at different addresses, the child is registered at any of them. The child must be registered within a week upon arrival at the place of further residence, providing his birth certificate.

Form and place of submission of report 7-injuries

If the company has separate divisions, then for each of them you need to fill out and submit a separate form. The additional form is submitted for a legal entity without taking into account its divisions.

It is necessary to report to the territorial body of the FSGS, which corresponds to the legal address of the legal entity or its division. In cases where the place of registration and place of business do not coincide, the form is submitted to the authorities at the place of business.

The form can traditionally be submitted on paper or electronically.

Cost and terms

When applying for an address certificate online, the processing time for the document is from 3 to 15 days. You don't need to pay anything. The certificate is issued free of charge.

Note!

If a citizen personally applies for a certificate from government agencies, then the wait to receive the document will not exceed 10 minutes.

The time for recording an application on the State Services website for submitting an application for an address certificate is 10 minutes. After this time, information will appear in your personal account that your request is being processed.

The validity period of the address certificate can vary: from 10 days to 3-4 months. It all depends on the department to which you submit the document. Therefore, before giving the address certificate, it is recommended to check its validity period directly with the authority.

Other forms of certificate of registration and registration

There are several varieties of this document:

the main one, which discloses data about all registered (including temporarily) family members;
Form 2, which contains information only about one registered resident;
Form 3, if no one is registered in the living space;
Form 12 – archival extract, contains information about all persons ever registered (for the entire existence of the object);
Form 4 – at the request of a notary.

Possible reasons for refusal to issue

The competent authorities may refuse to accept documents from a person wishing to order a certificate of residence for the following reasons:

incorrect filling out of the application - the full name is written incorrectly or does not correspond to the passport data;
in the supporting documents there are additions, crossed out words, and erased places;
the passport or other documents presented are damaged, making it difficult to unambiguously interpret the necessary data.

Situations when citizens in the housing and communal services are not given a certificate from their place of residence about the composition of their family due to rent arrears are illegal from the point of view of Russian law!