What is a residence registration card?

Current legislation indicates that every person who lives in the Russian Federation must have official registration.

If a person who has permanent registration intends to change his place of residence in the near future, then he will need to contact the migration service to deregister himself and subsequently register at a new address.

At the same time, for some events it will be useful to know where to get a registration card at your place of residence.

What certificates does the passport office issue?

P.8: it is indicated whether the applicant previously held or did not hold another citizenship (if he did not hold another citizenship, then “I did not and do not hold” is indicated; in the case of acquiring citizenship of the Russian Federation, the date of the decision and the name of the body that made this decision are indicated

The question of where to get a certificate of registration in the city interests visitors. Indigenous people know how to obtain a Form 9 certificate and other documentation. Form 9 is not always required. In some cases, Russians have to find out what the sample looks like: Certificate from place of residence. What is a certificate of residence? This is the name of documentation confirming the address of residence and the availability of a place of permanent/temporary residence for various institutions.

Concept and necessity

Registration cards are specialized forms drawn up in accordance with forms No. 9 or No. 16 to streamline various accounting procedures.

After authorized government officials make a positive decision to grant a person registration in a certain territory, they will have to enter all the necessary information into the appropriate form of card No. 9.

At the same time, the card drawn up in Form No. 16 will have to be in the registration department working at the housing company that is engaged in servicing the specified house.

The unification of forms provides the opportunity to carry out all necessary activities as quickly and accurately as possible.

Central details

In order to receive a card that will actually have legal force and will be drawn up in accordance with the norms of current legislation, it is worth considering the key features of this document.

General points of the document

The card in Form No. 9 is filled out by authorized employees of government bodies who are responsible for registration, based on the application for registration submitted by the interested person, as well as a complete list of necessary documents.

The completed papers, along with the civil passport of the interested person and the application on the basis of which the registration will be issued, will need to be provided to civil servants, after which they will have to issue all the necessary registration cards within three days.

Registration cards in form No. 9, as well as apartment cards drawn up in form No. 10, are filled out in the process of registering citizens in state, municipal or private housing, including all kinds of property owned by housing or housing-construction cooperatives and other institutions.

In case of loss of a house register, a new one is issued on the basis of an application submitted in writing by the owner of the said property.

The issuance of a house register must be noted in the appropriate issuance journal in a free form, which is filled out in the manner prescribed by current legislation and stored in the territorial division of the state body involved in the provision of this service.

house book

Registration card form (form 9)

Form Reviews

The current legislation does not provide for the possibility of filling out the F-A form, which was used during the USSR as a registration card. Today, this document is used exclusively in housing administrations and management organizations and includes the same information that is present in the apartment map.

This document is created during the process of putting the building into operation and occupancy by citizens.

Form No. 16 is currently actively used by territorial divisions of the migration service, passport offices of management companies, as well as house managements, the main function of which is to ensure control over the maintenance of records of citizens at their place of residence.

A sample of this document includes all information about the residents registered at the specified address, including:

full name and date of birth of the specified person;
citizenship held by a person during the registration process;
the full name of the country, region and locality, as well as the exact address where the specified citizen came from;
a unique identification number belonging to the person in question;
full passport data, and if a foreign citizen is being registered, then in this case also information from the registration certificate provided by him;
the exact address where the specified citizen previously lived;
place of work of the person concerned;
whether the specified citizen belongs to the category of persons liable for military service;
information about all children of this person under the age of 14;
notes on the departure or arrival of a citizen;
a certificate on the basis of which children must be registered with one of the parents.

A card in Form No. 16 must be issued for each person, and this is the key difference between this document and a door-to-door certificate.

Procedure for compilation

Filling out a sample card in accordance with Form No. 16 is carried out by an authorized employee of a government agency, which may be a passport office or another institution endowed with the appropriate capabilities.

This card is issued for any citizen who intends to register in a certain territory, regardless of the citizenship of the specified person. Subsequently, the right to receive this document is also granted to the owner of the provided property, who will need to submit a corresponding application.

In the process of submitting an application for a card in Form No. 16, it will be necessary to indicate why exactly the person wants to receive this paper in hand.

Authorized migration service employees will also require that you indicate a specific institution to which a copy of this document will be sent, and only after all the necessary information has been completed, this document is issued to the applicant, certified by the seal of the head of the selected department and his personal signature.

Content

Help No. 9 contains the following data:

Full name;
Date and place of birth;
detailed addresses of the place from which the citizen arrived;
information about the identity card - its type, number, series, by whom and when issued;
address of the new permanent location.

The reverse side should contain information about the citizen’s registration at the military registration and enlistment office, as well as registration at the place of residence and possible subsequent departure from this address.

This form is filled out by the hand of the responsible person of the body that is authorized to accept documents for registration and transfer them to the FMS (clause 82 of the Administrative Regulations).

Help No. 16 contains the following information:

TIN;
Full name;
citizenship;
date and place of birth;
where did the citizen come from;
name of the identity card, its series and number, by whom and when;
residence address;
information about where and by whom the person works.

The reverse side can tell about the following data about a person:

information about children under 14 years of age;
attitude towards the military registration and enlistment office, registration marks;
information about registration and future departure.

Such paper is kept by the passport officer of the housing department, housing cooperative, management company, etc.

You can find out how to go through the registration procedure through the passport office or at the MFC on our website.

Requirements for the content of the registration card at the place of residence

The standard registration form at the place of residence has a standard form, which is established by Order of the Migration Service No. 288, issued on September 11, 2022, and also given as a sample for filling out a document in the Administrative Regulations, in accordance with which relevant services are provided by authorized employees of the migration service.

The dimensions of this form, in accordance with established standards, are 210x148 mm, and both the front and back sides of the document must be filled out, on which all the necessary information must be filled out.

registration certificates in form No. 9 on family composition

Download registration card according to form 16

The form, which is filled out in accordance with Form No. 16, is established by Resolution of the Ministry of Internal Affairs No. 364, published on November 15, 2022. This document is issued for each person who is going to register on the territory of an apartment under the service of this institution, regardless of whose subordination this unit is located and what type of ownership the property itself has

. This paper is a double-sided form, the standard dimensions of which are 210x150 mm.

Sample of filling out a registration card (form 9)

Where can I get an archival certificate?

A certificate of registration may be required not only in cases where we are talking about the number of registered people to date. Sometimes this form must provide information about all previously registered and discharged residents. Usually the entire period of operation of the residential premises is taken, or the periods may be shorter. In these cases, it is required to obtain a certificate from the archives. It is issued if:

The process of privatizing an apartment or house begins. The form must confirm that the right to privatize the living space was not previously used.
Real estate inheritance is being formalized. This form is required if the probate procedure goes along the path of actual acceptance.
A transaction for the purchase and sale of residential space is being carried out. It allows you to make sure that there are no tenants who, despite the temporary discharge, can subsequently protest the transaction. The most striking example is prisoners who are discharged from the premises during their imprisonment, but do not lose their rights to it, and their interests must also be taken into account during the sale. There may also be problems if a child was previously registered in the apartment.

You can request an archival certificate from the same authorities as a regular one - from the passport office or the HOA. It should be borne in mind that its preparation will take much more time.

Nuances of receiving

Cards are issued immediately after a person registers at a specific address, and in the future they will be used as a source of information about each citizen registered in Russia and in any situation in which it will be necessary to confirm certain information about the person.

The issuance of this document to a citizen is carried out only if for some reason he has lost his own civil passport, is going to obtain citizenship of another state, or is carrying out any other registration measures that require the provision of this paper to civil servants.

In order to receive a card, you will need to fill out the appropriate application addressed to an authorized employee of the passport office. It is worth noting the fact that filling out this document is carried out in any form, and today the current legislation does not provide for any specific requirements on the basis of which the details and nuances of filling out the paper would be clarified.

In the process of filling out the application, you will need to indicate which department of the migration service will be responsible for reviewing this document, write the address of your place of residence, and also write why the person wants to receive this card. Ultimately, the document must be confirmed by the signature of the applicant and the date on which it was completed.

After the application is accepted by authorized employees, they check the card index at the provided address and look for a card in which the applicant’s last name will be written.

Shelf life

The responsibility for ensuring the safety of apartment cards rests with the organization managing the residential building or the HOA. In the latter case, the owners at a general meeting decide on who is responsible for filling out the forms and where to keep them.

Document Form No. 10 may be required until all citizens indicated in it are deregistered. It can subsequently be destroyed.

The need to find out who was registered in a particular residential area, check information about persons not deregistered, or obtain a certificate of family composition arises quite often.

To do this, you need to spend a little time on the following steps:

collection of documents;
the list should be clarified on the website of the authorities, by phone or at the information stand at the FMS;
a visit to the passport office of the company that services the apartment;
or you can take advantage of advanced technologies and seek help from the government services portal. True, a visit to the passport officer still cannot be avoided, since the paper must be received in person or through a legal representative;
provide the papers required in the current situation;
receive a copy of form No. 10 or a certificate of family composition.

Thus, an apartment card is a document that contains all the information about the citizens registered in the apartment. Including their dates of birth, arrival and departure. It also contains information about the degree of relationship or relationship between the owner and users of the living space. The usefulness of this data should never be underestimated.

Who can make changes

In accordance with current legislation, changes to the registration card can be made by persons responsible for registration, which are:

authorized government employees who accept documents for registration;
property owners who independently manage their property or authorized employees of a partnership or management company who are responsible for providing registration;
authorized employees of housing construction or housing cooperatives;
authorized employees involved in registration on the territory of tourist centers, hotels, holiday homes and other similar institutions.

Thus, it is enough to contact the authority involved in registration and inform about the need to make changes to the card, providing all the necessary documents.

Passport office passport replacement

A passport to be replaced with a stamp from the registry office confirming the marriage;

Marriage certificate (with new and old surname);

A receipt (you don’t have to present it, the main thing is to pay, the fact of payment is recorded in the system automatically);

2 photos;

Birth certificate of children (if any);

Military ID;

Registration documents (if place of residence has changed).

Go to the portal.
Log in to the site.
Go to home page.
Select “All popular services”.
Find and click on the sub-item “Replacement of passport at 20 and 45 years old”.
Find and click the blue “Get service” button.
Read the proposed agreement on consent to data processing, liability for providing false information.

Appendix No. 13. Form No. 9 “Registration Card”

Appendix No. 13 to the Administrative Regulations for the provision by the Federal Migration Service of state services for registration of citizens of the Russian Federation at the place of stay and place of residence within the Russian Federation

Form N 9

REGISTRATION CARD

1. Last name ______________________________________________________________ 2

.
Name ___________________________________________________________________ 3
.
Middle name (if available) _______________________________________________ —————————————————————————- 4
.
Date of birth | 5. Place region, region, republic, district __ “__” ______
20__
| birth district ___________________________________ | city, town _____________________ |
village, hamlet, aul, kishlak ________ —————————————————————————- 6 .
Where is the region (region, republic) from _____ |
district ___________________ and when district __________________________ | st. ____________________ arrived city (PGT) ____________________ | house ___, bldg .
__, sq. _ village (village) _________________ | “__” ________ 20__ Lived since___________ |
"__" ________ 20__ g . —————————————————————————- 7. Identity document

View

Series

Number

By what authority, institution and when was it issued?

8. Residence address: locality __________________________ street ______, house ____, bldg.

. ____, sq. ___

Form N 9 (reverse side)

9. Marks on military registration (for those liable for military service)

10. Marks of registration at the place of residence

11. Notes on deregistration

Size 210 x 148 mm

Extract from the apartment card

In order to obtain an extract from the apartment card, you must contact the management organization that manages the building in which the apartment is located. It can also be ordered through the Unified Portal of State Services.

As a general rule, to obtain an extract, you must verbally request it from the body authorized to issue such documents. It is issued upon presentation of the following documents:

identification document (passport or other);
confirming the right to the premises, namely a certificate of state registration of the right to a social tenancy agreement, etc.

The completed extract must be issued to citizens who apply for its issuance on the same day. The basis for refusal of such a service may be the citizen’s indication of false information or failure to provide documents that are required to receive the service.

If an incomplete set of documents is presented, a written refusal .

The refusal must indicate what motivated , what its reasons are, and the official must refer to specific provisions of the law. Refusal to provide an extract can be appealed to higher authorities. In addition, you can go to court to resolve this dispute.

Registration card (form 9)

The page provides a sample document “Registration Card (Form 9)” with the ability to download it in doc format.

Document type: Card

To save a sample of this document to your computer, follow the download link.

Document file size: 14.5 kb

The registration card (form 9) has a strict procedure for filling out. It can be filled out exclusively by persons who are responsible for registration at the place of residence of citizens upon application and the provided package of documents.

Basic data for filling out the registration card

A registration card, by law, can only be issued during the process of registering a person in a premises suitable for living (the premises must be officially recognized as residential). In this case, the room can be:

state property;
private living space;
or belong to a municipal fund.

The safety of cards is ensured only by officials responsible for registration.

After an appeal has been recorded to the competent authorities, within three days (but no later) the citizen must provide the following documents to the registration authorities:

identification document (usually a passport is required);
documents on the basis of which the person applying for registration must be accommodated in the residential premises;
an official statement confirming registration at the place of residence.

The card will be considered valid only if it has a stamp confirming registration.

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Registration card form No. 16 at the place of residence, as well as the rules for its preparation and receipt

Registration at a person’s place of residence is accompanied by his registration and involves entering information about him into certain documents - registration card (form 16) and apartment card (form number 10 and form 17).

Next, you will learn more about these forms and can download samples of apartment cards and registration cards.

Cost, application deadline and document validity

The service is provided completely free of charge . It does not matter how often the certificate is ordered or to which authority it will be provided. The application registration period is 3 working days, and the execution period is up to 30 working days . The countdown of this period begins on the working day following the day of registration of the application.

As a rule, a registration certificate is prepared and issued at the place of residence within a few days. However, if we are talking about an archival document (extended form 9), then the deadlines inevitably increase. This is due to the need to make additional requests and exchange data between different departments.

Theoretically, the validity period of the paper is unlimited . The document has legal force until certain changes are made to it (for example, the owner changes, new citizens are discharged or registered, the name and other personal data are changed).

However, most organizations have a general requirement that it is valid for no more than 30 calendar days. Moreover, in some cases this period can be reduced to 10-14 calendar days, so the applicant must immediately clarify the conditions and order the document in advance.

The document is drawn up in 1 original copy. If you need to receive several originals at once, this must be indicated in advance in the application. Copies are made by the applicant himself (if necessary). Certification of a copy by a notary may be required only if this is a condition of the organization where the document will be provided.

Registration card No. 16 at the place of residence

A registration card is a standardized document containing information about citizens registered in a residential area. The basis for its registration is the decision to register the citizen at the address indicated by him, his application for registration and the arrival sheet.

The following types of registration cards are distinguished:

Form 9 – intended for internal use by FMS employees;
Form 16 – used by employees of the Ministry of Internal Affairs and housing departments. Stored in the registration department (passport office) of the house management.

They are received when they want to sell real estate, find a job, settle, receive a cash benefit or loan, confirm their identity to obtain foreign citizenship or due to the loss of a passport, based on a previously submitted and approved registration application.

Sometimes you can find a Form A card. It was actively used in the USSR, but is now used only by management companies (as an internal document supplementing the apartment card)

Instructions for drawing up a registration card

The appearance of the registration card form 16 is approved by Resolution of the Ministry of Internal Affairs of November 15, 2010 N 364.

According to it, this registration document has:

Length 210 mm, width 150 mm.
Two sides to fill out.

The following information about the registered entity is indicated on the front side:

His TIN and personal information.
Citizenship (current as of the date of registration).
Date, month, year and place of birth.
Address of previous place of stay.
Passport information.

ATTENTION! If a foreigner is registered, his registration certificate (for example, a residence permit) is considered as an identification document instead of a passport.

Information about the place of employment.
Current location address.

On the back it says:

Information about children (under 14 years of age).
Attitude to military service.
Notes on the arrival and departure of a person.

Here you can get registration cards form No. 16 for free.

Where and how to get

In order to obtain a form 16 registration card and a sample for filling out this certificate, you should contact the passport office of the house management, housing department or housing cooperative , where it is filled out by the responsible persons and stored, and submit the appropriate application addressed to the passport officer.

IMPORTANT! The appearance of the application is not regulated, so its design style is free.

It must reflect the purpose of receiving the card (for example, change of citizenship) and the name of the institution to which the copy is sent. The writing of the application is completed by indicating the date of its preparation and signature.

After this, a reconciliation takes place: the employee looks in the file cabinet at the residential address for a card with the applicant’s data and checks the information from it with the information from any identity card provided by the person.

Having finished with this, he makes a copy of Form 16, puts a date and a “wet” stamp on it, gets a visa from the head of the department or unit and hands it over to the applicant.

The service of issuing a card is not subject to state duty, that is, it is free.

REFERENCE! Residents of most regions of the Russian Federation can obtain a certificate through the State Services Portal by going to the section “Providing a certificate from the place of residence” and filling out the fields of the proposed questionnaire.

Is it possible to get a certificate from the MFC?

Multifunctional centers have been solving many issues effectively for a long time. But you should remember that not all forms can be ordered and received through the MFC. You can receive a certificate of registration at the MFC on the day of application. In fact, this institution is no different from the passport office.

The applicant, however, must comply with the following rules:

Carry an identification document, which is a passport.
Be the owner of the specified property or have registration on its territory.

To obtain information through the MFC, you cannot do without filling out an application. The form for writing it will be provided by the center’s employees, as well as a sample of the already completed document. The service is provided free of charge.

Sometimes the applicant is denied information in Form No. 9. This happens if:

He has no right to receive this information. That is, he is not the owner and is not registered at this address.
MFC has no information about this household. This situation is quite possible, because not all private houses or properties supervised by HOAs or housing cooperatives are registered in common databases.

In other cases, the form is filled out on the day of filing the application and handed over to the applicant.

Features and nuances of the registration card

This document has many features. Firstly, it can be drawn up not only for a Russian, but also for a foreigner who has a residence permit and is registered under it. At the same time, it is issued only for one person, which is why it differs from apartment-by-apartment forms (we will talk about them later)

Secondly, it can only be obtained by the owner of the property after providing a passport with a registration mark, since it is not only a registration document, but also a registration document of the Ministry of Internal Affairs, containing comprehensive information about the person.

Thirdly, passport office employees do not have the right to refuse to issue it. So, if they motivate their refusal by the person’s debt for utility services, these actions are regarded as unlawful and can be appealed in court.