What responsibilities does a passport officer perform in a management organization?

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First of all, it is worth noting that a special institution that has the official name “passport office” does not exist in nature. Previously, people called the migration service that way, but it was abolished in 2021. Its function was taken over by one of the departments of the Ministry of Internal Affairs. Out of habit, people continue to call this institution the “passport office” itself, and sometimes also the “registration office.”

Speaking of where the passport office is located, see the link on the website.

Many people think that the passport office only deals with issuing passports, but in fact it has a much wider range of responsibilities. For example, he deals with issues related to foreign citizens.

In what situations can a citizen of the Russian Federation apply to the passport office?

Passport office staff:

• Form and issue identification documents of a citizen of the Russian Federation;
• Carry out registration and deletion at the place of residence and place of stay;
• They issue certificates.

The departments of the Main Directorate for Migration and Migration formalize:

• Passport of a citizen of the Russian Federation. Local branches issue passports to residents over 14 years of age, change them in a timely manner, and restore them due to loss;
• Two types of foreign passport of a citizen of the Russian Federation - biometric (valid for 10 years), old type (valid for 5 years).

Registration is a tool of regulatory authorities that helps to know exactly where citizens live.

Through the GUVM branch you can obtain:

• Registration at the place of residence - legislation obliges all citizens to register at their place of permanent residence;
• Temporary registration at the place of stay - while staying in a hotel, hotel, etc. for longer than 90 days, but not living there permanently, a citizen must register;
• Deregistration.

These services are provided free of charge. Three days after submitting the documents, the specialist will stamp the passport.

In addition, the local authority, at the request of the applicant, prepares extracts from the house register. They contain complete information about citizens registered at the place of request:

• Passport details;
• Citizenship;
• Data on military service;
• Addresses of current and previous places of residence.

Also, GUVM divisions issue extracts from the archive. This includes information about the people who have lived in the premises throughout its existence, as well as those who have a legal right to live there.

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Basic provisions

The general provisions contain information about which citizen can be hired as a passport officer, namely:

• having a general secondary education and having undergone training in a special program;
• the candidate for the position must know the relevant regulations, laws, as well as the job description, and act in accordance with these documents;
• The passport officer must know the paperwork and standards according to which documents are processed and issued to the public;
• Before being hired, a passport officer is familiarized with the internal rules and basics of labor protection in the workplace.

Requirements for the education of a passport officer and work experience in similar organizations are prescribed by the head of the department in the job description. Usually there are no requirements for work experience, as well as for the presence of a special legal education. Most of the work of a passport officer does not require global knowledge in the field of office work; knowledge of general provisions is sufficient.

The hiring and dismissal of a passport officer is carried out by order of the chairman of the management board or directly by the head of the department. Also, the general provisions contain information about who should perform the duties of a given employee during his illness or vacation (this is usually done by the deputy head of the passport department).

Reference! At the discretion of management and in cases of urgent need, the presence or participation of a passport officer may be necessary for work performed by other members of the management company.

In addition, the general provisions describe where the passport officer’s workplace is located and what is his work schedule related to receiving the population.

Responsibilities

The responsibilities of a passport officer include:

1. preparation of documents for obtaining or restoring passports, as well as replacement due to a change of surname;
2. control of the availability of a package of documents received from the tenant upon check-in and deregistration;
3. systematization of documents in the passport department, ensuring their safety;
4. registration of documents for those liable for military service and pre-conscription;
5. providing residents with the necessary certificates, subject to compliance with the laws of the Russian Federation and job descriptions;
6. keeping records of available documents using computer technology.

Rights

A person working in this position has the right:

• to familiarize yourself with management decisions and adopted work plans and schedules relating to the activities of the passport department of the Criminal Code for this or the upcoming calendar period;
• to put forward ideas regarding methods for improving, automating and increasing the productivity of the passport officer;
• demand from the head of the department free access to information, documents and resources that are necessary for the effective performance of official duties;
• to social guarantees and the possibility of advanced training on a general basis.

Responsibility

Like everyone else, a passport officer in a management company bears the following types of responsibility for the actions taken:

• material - for damage to materials, tools and mechanisms provided for the performance of official duties;
• administrative - for improper performance of official duties (absenteeism, tardiness) in the absence of important reasons;
• civil or criminal - for offenses committed in the course of work, which entailed serious consequences or caused material damage to the tenant of the management company.

Important! Also, the passport officer will be responsible for providing false information to residents or other employees of the management company regarding the deadline for preparing documents and the amount of state tax that is charged for this.

Who sets the service hours?

The operating hours of the passport office are determined by the Administrative Regulations, as well as the internal regulations of each department.

It is wiser to check the exact reception hours at the specific address of interest, since the schedules presented in the regulations are approximate and can be adjusted by the head of the local agency of the Ministry of Internal Affairs of the Russian Federation.

Step by step instructions

This section discusses a detailed algorithm of actions during the registration procedure in a new place of residence through various institutions.

Through the passport office

The first thing you should decide is the need to check out from your previous home. Most often, citizens skip this step, as this allows them to avoid unnecessary problems with queues and additional paperwork.

The work of passport offices in Russia ceased about 10-12 years ago. Now all services provided by passport office employees are provided in the management departments of the Federal Migration Service (hereinafter referred to as the FMS). There is a tradition among citizens to call such departments by their usual name - the passport office (PS).

How to sign out and register at a different address at the FMS department:

1. Visit the authority and write an application on form No. 6. If we are talking about a minor child, then the parents must visit this authority (children over 14 years old fill out the form independently).
2. Provide all necessary documents for registration to the passport office. It is best to immediately attach copies of all papers so that you do not have to visit the institution again.
3. Find out the day when you can receive the completed documents. The PS employee cannot always say exactly on what day the procedure will be completed. Most often this is communicated additionally by telephone.
4. Receive a passport with a stamp of new registration. Do not forget that all original documents provided must also be returned.

The procedure for changing the place of registration through the Federal Migration Service requires the personal presence of all applicants.

Through MFC

The Multifunctional Center (MFC) is a good alternative to the regular department of the Federal Migration Service, since an electronic coupon will allow you to avoid long stays in queues.

Procedure:

1. Prepare the required package of documents.
2. Find out the operating hours of the nearest MFC. If you wish, make an appointment by phone or take a place in the electronic queue. Full name .
3. At the appointed time, come to the MFC employee with all the necessary papers and take a receipt for their acceptance.
4. Come at the appointed time to the same MFC branch and receive documents with a mark on the new registration.

You can register at your new place of residence through the MFC with the least hassle and in the optimal time frame: 4 - 8 days.

Through State Services

Registration through the online portal will help significantly save time. To do this, you just need to submit an application, wait for a response from the Main Directorate for Migration of the Ministry of Internal Affairs and appear at the appointed time to receive documents.

Step-by-step instruction:

1. Before proceeding with the application, each user must register on the portal and confirm their account.
2. To change your registration address, you need to refer to the full catalog of services.
3. You will need the section “Passports, registrations, visas” - “Registration of citizens”.
4. On the page that opens, you can familiarize yourself with all the nuances and details of the service and click the “Get service” button.
5. Next you need to fill out an application.
6. Then you need to select a department where you will need to receive ready-made documents and stamp your passport.
7. Next, be sure to agree to the processing of personal data and click the “Submit” button.
8. Wait for the invitation in your personal account and show up to receive your registration.

Applying through the online portal is quick and easy. In addition, you can use it to register an extract from your old home.

Change of work schedule urgently

Changes in the schedule of structural units of the Main Directorate for Migration of the Ministry of Internal Affairs are regulated by the territorial head. Opening hours may change if the department is very busy or unable to cope with queues.

Then the head of the passport office has the right to decide to increase working hours by putting employees out overtime.

The mode of interaction with applicants is clearly regulated by relevant regulations. If the regulations have been violated, the citizen has the right to file a complaint with the local branch of the Main Directorate for Migration Issues of the Ministry of Internal Affairs of Russia. For this purpose, there is a pre-trial appeal procedure.

What documents should I change after?

When changing your registration, you must inform your employer, the military registration and enlistment office and the traffic police authorities.

What documents need to be changed when changing registration:

1. Military ID (for men of any age). To do this, you need to contact the military registration and enlistment office.
2. Vehicle registration certificate. It can be changed at the State Traffic Inspectorate at your new place of residence.
3. Transfer your medical card to the clinic at your new place of registration.
4. Notify the territorial branches of the Pension Fund of the Russian Federation.

Please note that you must pay a state fee to replace some documents. Its size will depend on the type of document. If the replacement is untimely, the citizen may be punished with a fine.

The law does not oblige you to receive a new SNILS (Individual Personal Account Insurance Number) and TIN (Taxpayer Identification Number), since they are valid throughout the Russian Federation.

As for the passport, only the place of registration changes and this is a mandatory element when changing registration.

Addresses, telephone numbers and opening hours

The official website of the Main Directorate of Migration Affairs of the Ministry of Internal Affairs of the Russian Federation is available at the link guvm.mvd.rf.

To find out which passport office your house belongs to, find the branch that is located closest to your registration. All available branches are grouped for convenience by district:

The data is also grouped by region:

In it you can find your passport office, find out the reception schedule for citizens, as well as telephone numbers.

List of all departments of the Main Department of Migration Affairs of the Ministry of Internal Affairs of the region.