A technical passport is a document reflecting the results of the initial or subsequent inventory of a real estate property. Until 2013, not a single capital construction project could do without this document.
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An analogue of a real estate passport in 2021 is a technical plan. This document is drawn up by a cadastral engineer for subsequent cadastral registration. In MosOblReg you can order any technical documentation for residential or non-residential premises, a private house, buildings, or other real estate.
What is a technical passport, samples of a technical passport, instructions for obtaining, and also how much does a technical passport cost - more details in the article.
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What is a technical passport
Technical passports are part of documents containing information about the characteristics of real estate. Even having lost their mandatory nature, these documents are stored in the archives of the BTI and other departments and can be used to obtain information about the characteristics of the object.
Technical passport in simple language. Samples of technical passport
Even with the obvious similarity of homogeneous real estate objects, they have unique characteristics. To identify each object (apartment, room, house, permanent structure, building, etc.), their parameters are recorded in the technical documentation:
- in the technical passport of the BTI (until 2013);
- in the cadastral passport (until 2021);
- in technical terms and an extract from the Unified State Register.
BTI specialists were involved in preparing the technical passport. Until 2013, this service was vested with powers for the initial and subsequent inventory of residential and non-residential stock, accounting of objects, and preparation of technical documentation. Formally, inventory functions are still retained by the BTI, but their practical significance is significantly limited.
Expert commentary . If you still have a technical passport for an apartment, house or building, this document has no legal force. Technical passports were issued until 2013, and their validity period did not exceed 5 years. Accordingly, since 2018, all passports previously issued by BTI institutions have already lost their validity. If you need to record the characteristics of a room or building in an official document, contact cadastral engineers.
Sample technical passport from RosTechInventarization for non-residential premises
Sample technical passport for an apartment building
Technical passport in legal language
Since the technical passport was issued based on the results of the inventory, it contained information about the characteristics of the premises or building obtained as a result of measurements and regulatory calculations. Regulatory regulation of the procedure for obtaining and using passports in Moscow is carried out:
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- according to Federal Law No. 218-FZ, which recognizes the technical plan as the only appropriate document for cadastral registration;
- according to the Housing Code of the Russian Federation, which requires changes to the technical documentation after the redevelopment or reconstruction of an apartment or non-residential premises of an apartment building;
- Decree of the Government of the Russian Federation No. 1301, which approved the procedure for accounting for the housing stock (this document is used in a limited manner);
- Order of the Ministry of Land Construction of the Russian Federation No. 37, which approved instructions on the procedure for recording and inventorying real estate (the document is also used in a limited manner).
Letter No. D23I-449 of the Ministry of Economic Development of the Russian Federation dated February 22, 2013 confirmed that the requirement to issue technical passports for real estate has become invalid since 2013. However, the document does not prohibit ordering and using registration certificates on a voluntary basis.
Expert commentary . You don’t need a registration certificate when selling an apartment. The cadastral number and other mandatory information on the property are contained in the Unified State Register of Real Estate. The USRN extract contains not only unique object identifiers, but also graphic materials (diagrams, copies). Therefore, in the purchase and sale agreement it is necessary to indicate information from the Unified State Register of Real Estate, and not from the technical passport of the BTI.
Why do you need a registration certificate for your home?
Living in a private house, many do not particularly attach importance to whether they have the right to sell it, give it away or share it. Sooner or later there comes a time when it becomes necessary to dispose of real estate in a certain way.
And then the owners of the house suddenly discover that they have no rights in their house, since they do not have all the papers required by law. Perhaps they existed, but were lost due to negligence. If there is no technical passport, it must be restored or reissued as quickly as possible, since it gives the right to:
- registration of inheritance;
- sale;
- privatization of housing;
- pledging;
- rental;
- to obtain permission for redevelopment
- participation in litigation related to home ownership, etc.
Real estate is not only comfort and social security, but also responsibility.
Why do you need a technical passport?
Although registration certificates for apartments and buildings are not mandatory documents, they may be required:
- when coordinating reconstruction and redevelopment in the premises of apartment buildings (the Housing Code of the Russian Federation still contains a requirement to make changes to technical passports);
- when legitimizing unauthorized redevelopment, if the technical passport contains red lines;
- when conducting an inventory of buildings and structures of organizations registered as fixed assets;
- when calculating the standard wear and tear of a building or premises, the inventory value of an object;
- upon receipt of floor plans and statements of premises.
When agreeing on redevelopment in Moscow, the technical passport is included in the mandatory set of documents sent to the district administration. This document will be checked by specialists from the MVK and the Committee on Architecture.
A technical passport can be requested from the BTI archive and a cadastral engineer if the initial characteristics of the object are needed to prepare a technical plan.
Expert commentary . If you find it difficult to determine which real estate documents need to be submitted to the authorized bodies, contact MosOblReg for help. We will not only explain all the legal requirements, but also prepare all the necessary documents as quickly as possible. On our website you can find samples of technical documentation valid in 2021.
When do you need a passport for an apartment building?
Certificates regarding the technical condition of the building are required in the following cases:
- To carry out building assessments by organizations that are responsible for the proper operation of buildings
- In the case of major repairs in an apartment building
- Calculating the funds that should be allocated for planned repair work
- Obtaining the necessary information about the condition of the property
- Monitoring the consumption of energy resources by all tenants.
- Conducting an energy saving assessment
- Maintaining a personal account for the building
How a technical passport is prepared
To produce a technical passport, an inventory of the premises or buildings is carried out. It consists of measurements, instrumental examination, and standard calculations. The contents of the passport of a premises or building include the following characteristics:
- the area of the building and each room, auxiliary buildings, loggias, balconies, terraces;
- year of construction of the facility;
- the initial inventory value of the object (using this indicator, you can also calculate the current inventory value);
- materials from which walls and ceilings are made;
- diagrams of engineering and technical communications;
- floor plans of the building, statements of premises;
- other technical information.
The contents of the technical passport do not indicate the cadastral number, which is the main unique identifier of real estate in 2020. Information about the cadastral number can only be obtained from the Unified State Register of Real Estate.
Technical passports, stored until 2013 in the BTI, were transferred to the ownership of regional authorities. Storage of these documents and provision of technical information upon request is permitted through the BTI archives.
Expert commentary . If you need a technical passport, the owner of the property or his representative by proxy can order and receive it. For proper transfer of powers, the power of attorney must be certified by a notary. A power of attorney can be issued by a manager on behalf of an organization.
Sample of filling out a technical passport: Technical plan for editing in EXCEL format
Making a copy and restoration procedure
It is easy to lose the registration certificate, but this does not mean that the owner of the apartment does not need to obtain it. You can order a copy or restore the document.
A copy is always kept in the technical examination office, so you only need to submit the appropriate application. If we are talking about an apartment, then a copy of the registration certificate can be kept by the management company.
If necessary, the owner of the living space can restore the document. The procedure is standard. To do this, you should contact the BTI or an intermediary company, submit documents and wait for the registration certificate to be produced. A state fee is also paid.
Having found out what a technical passport of a residential premises is and where to get it, you need to start preparing documents. You will need standard papers - a passport, a certificate of ownership, a certificate of payment of the duty.
Problems with obtaining a registration certificate arise when owners make illegal redevelopment. BTI can force you to return the room to its original appearance and this will definitely take a long time.
Technical passport of an apartment, non-residential premises and building
The content of technical passports for different real estate objects differs:
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- in the technical passport of the apartment or premises their characteristics, location on the floor of the main building;
- The technical passport of the building contains information about all premises, general property of an apartment building or non-residential building, floor plans and statements.
Technical inventory is carried out in relation to the whole object, i.e. building or apartment building. Therefore, the characteristics of individual premises and apartments were not always accurate and objective. It is for this reason that a transition to a real estate cadastral registration system was made in 2013.
Sample technical passport from RosTechInventarization for non-residential premises
Sample technical passport for an apartment building
Sample technical passport for an apartment page 1
Sample technical passport for an apartment page 2
What information is contained in the technical passport
A residential building may have various characteristics. The task of the technical passport is to reflect all the information about them. The document contains the following information:
- general information about the object (location (address), actual use, year of construction, total area of the residential building, number of floors); composition of the object;
- information about the copyright holders of the object;
- situational plan;
- explication of the land plot;
- floor plan;
- explanation for the floor plan;
- information about landscaping.
In fact, by drawing up a document, you receive a complete description of your property. This can be any residential or non-residential property (apartment, house, barn, garage, other buildings).
What is needed to obtain a technical passport in Moscow or Moscow Region
If you need a technical passport for facilities in Moscow or Moscow Region, contact MosOblReg. The experience and qualifications of our specialists allow us to prepare technical passports and plans for objects of any complexity. To receive a document, you need to submit:
- application for concluding a contract;
- title documents for the object;
- passport of a citizen of the Russian Federation or registration documents of the owner-organization;
- power of attorney for a representative.
Our specialists will request cadastral information for the object of their Unified State Register on their own. To carry out measurements in kind, you need to provide access to the object.
Why may they refuse to issue a registration certificate?
The following reasons may serve as grounds for refusal to produce or issue a copy of a technical passport:
- incomplete set of documents
- lack of rights of the applicant
- incorrectly completed documents
You can find out more information about the purpose and functions of the technical passport from the video:
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What is the difference between a technical passport and a cadastral passport and an extract from the Unified State Register of Real Estate?
While BTI technical passports can still be used in a limited manner, the cadastral passport has completely lost legal force since 2018. At the moment, the following documents are used in the real estate accounting system:
- registration certificate (in a limited mode, without the purpose of cadastral registration);
- documents that are the basis for registration of rights and cadastral registration - technical plan and extract from the Unified State Register of Real Estate.
According to Federal Law No. 218-FZ, only the technical plan is the basis for registering an object for cadastral registration. Technical plan information will be entered into the Unified State Register of Real Estate when submitting an application to Rosreestr or MFC. The owner will receive an extract from the Unified State Register of Real Estate, which will contain the current characteristics of the property, cadastral number, and location diagrams.
Sample USRN extract
How to get a technical passport?
In order to obtain the necessary technical document, you should complete the following list of actions:
- Submit an application to the BTI authorities with a request to issue this document
- Submit identification documents
- Submit documents that confirm ownership of housing
- A receipt confirming payment of the state duty.
Good to know! After submitting the documents, the person receives a certificate indicating which certificates were provided and the date when the registration certificate can be obtained.
Who should order or restore a registration certificate for an apartment building?
This need arises most often when documentation is lost or property owners refuse the services of a management company.
However, it should be noted that if the services of the management company are refused, the property owners must provide another body that will deal with all issues related to the apartment building.
Note! The management company, in turn, is obliged to transfer to the new management body all available documentation for construction at the specified address. If such actions do not occur, it is necessary to file a lawsuit to make a forced decision to take restorative actions on the lost documents.
Technical inventory and measurement work
To carry out a technical inventory, the norms of the Decree of the Government of the Russian Federation No. and Order of the Ministry of Land Construction of the Russian Federation No. 37 are applied. During the inventory process, the following actions are performed:
- technical, cadastral and design documentation for the facility is studied;
- inventory technicians conduct a physical survey using high-precision equipment (to determine the location of walls and partitions, the thickness of floors, and other parameters);
- the information received is reflected in the inventory file and the object’s registration card, on graphic materials (diagrams, drawings);
- Based on the results of regulatory calculations based on reference books and methods, the content of the technical passport and other documentation is formed.
By contacting our office, you guarantee the accuracy and reliability of the initial or subsequent inventory of the property.
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Sample outline after measurements taken by MosOblReg engineer
Who can prepare a technical passport in Moscow
In 2021, public and private organizations and specialists, including BTI, MosgorBTI, and cadastral engineers, can carry out inventory and certification of real estate. However, in order to register an object for cadastral registration and register changes after redevelopment (reconstruction), a technical plan or technical passport must be issued by a cadastral engineer. This specialist must have a qualification certificate and be a member of a specialized self-regulatory organization.
MosOblReg has specialists in all types of documentation for real estate - designers, experts, cadastral engineers. This means that you will be able to receive a complete set of documents for any purpose - from commissioning a new facility to approving construction work with changes in characteristics.
What kind of document is this?
The registration certificate for the apartment contains information about the location, technical condition, improvement, assessment of the apartment, makes it possible to determine the maximum power of electrical equipment, obtain information about heating devices, wall and floor materials, which will help in case of repairs.
The need and necessity for obtaining this document remains when applying to the court, to a notary, or to local authorities.
The passport indicates the actual parameters of the apartment, area, height of walls, volume of the room.
This makes it possible to compare the measured parameters with the design ones, which is important in the event of a legal dispute with the developer of a residential building. Attention! It is of great importance in court for the correct determination of the state duty when considering a claim, since it contains an assessment of the apartment.
Determining the value of the premises is also important for the preparation of notarial documents, including certificates of inheritance, apartment alienation agreements, rent, mortgages, where the valuation of the apartment is extremely important.
Having a technical passport will help you receive compensation, eliminate deficiencies in the apartment, and, if necessary, terminate the contract.
In addition, without this information it is impossible to determine the amount of the tariff for issuing a notarial document, which depends on the price of the property.
You cannot do without a technical passport in the case of major repairs, redevelopment of an apartment, when transferring residential premises to non-residential premises, when registering the commissioning of an apartment after redevelopment or reconstruction, or its acceptance into the housing stock.
Only an accurate description of the premises, the layout of the apartment, and its characteristics, if necessary, makes it possible to fully protect the property rights of the owner.
Technical accounting can be carried out during the inventory of residential buildings as indicators change, while the cadastral engineer is obliged to:
- conduct a technical inventory of the apartment;
- check its technical condition;
- make an assessment of the living space;
- provide consulting services.
Changes in the apartment are determined by examining it and comparing it with documents from previous years.
Red lines and redevelopment in the technical passport
Red lines in the technical passports indicated the presence of changes in the characteristics of the object that did not correspond to the information in the inventory files. This meant uncoordinated redevelopment or reconstruction, i.e. carrying out work without a project or without contacting municipal departments. To eliminate red lines, you need to legalize the redevelopment and draw up a technical plan.
To legitimize red lines in the premises of apartment buildings, you need to go through the following approval stages:
- contact the design organization to develop a redevelopment project indicating changes in the parameters of the premises;
- obtain a technical report on the condition of load-bearing structures;
- coordinate the project through the district administration and the Intercontinental Water Committee;
- receive a certificate from the acceptance committee;
- order a technical plan from a cadastral engineer, which will no longer have red lines;
- submit an application to Rosreestr or MFC for cadastral registration;
- receive an extract from the Unified State Register of Real Estate, which will also not contain red lines.
For non-residential buildings, the procedure for eliminating red lines will be simpler, since there is no need to submit documents for approval to the Moscow Water Committee. However, ordering a project and technical plan will be required in any case.
Expert commentary . With the support of MosOblReg specialists, you can quickly go through all the stages of eliminating and approving red lines on technical passports. In the most difficult situations, we will help prepare documents for legalization through the court and represent your interests.
Sample of red lines in a non-residential building
Where to get a registration certificate
It is not possible to create this document yourself. The contractor is the territorial division of BTI. This organization organizes data storage and ensures the preparation of expert opinions on the possibility of official redevelopment.
The bureau's specialists carry out control measurements and create registration documents for the apartment in paper form. The listed services are provided on a paid basis at approved tariffs.
To clarify possible actions, it is recommended to study the information on the official website of the organization.
In Moscow you can order online:
- registration certificate;
- floor plan with explanation;
- certificates of inventory value and exact address of the property.
Where is it better to contact – BTI or MFC
There are several options for where to order a registration certificate. The direct executor is BTI, so contacting the bureau involves a minimum of time expenditure.
However, a similar document can be issued through State Services using a personal account. We should not forget that full use of this service is permissible after registration with a confirmed identification.
Below is a typical algorithm for obtaining a registration certificate for an apartment in the MFC:
- make an appointment by phone;
- when applying, provide the employee with an identity card, an extract from the Unified State Register of Real Estate (USRN) database, and confirmation of payment;
- The application will be filled out by an MFC employee and will need to be signed;
- on the appointed day they receive the prepared document.
What is the price
The state duty for a registration certificate for an apartment is not provided for by the current legislation. However, the work performed by BTI employees will have to be paid for. According to current prices in Moscow – 2,400 rubles. (when creating a document using archival data).
Preparation procedure and deadlines
How to order a registration certificate for an apartment is clarified using the reference information of the selected institution. In the simplest version, the document is completed in no more than 5-10 working days.
Some bureaus offer expedited services for an additional fee. Specialists fill out a standard form based on information available in the database. No additional verification is needed in this situation.
A visit from a BTI employee to monitor and record technical parameters is necessary if changes are made without official registration. This procedure is mandatory when selling an apartment. Hidden redevelopment is sufficient grounds for termination of the transaction.
For your information! A duplicate of the technical information with the apartment plan is stored in the USRN database. You can obtain the relevant information using the standard extended extract from Rosreestr.
A registration certificate for a house in the BTI is issued according to a special procedure. Additionally, they measure the land plot, check the corresponding property rights, and the permissible location of objects. Some positions are simplified, since there is no common property.
List of required documents
How to make a registration certificate for an apartment in the BTI - list of documents:
- passport;
- originals of title documents;
- power of attorney (when performing an order by an authorized person);
- The application is usually filled out during the acceptance of documents.
Cost and terms of production of technical passport
The timing and cost of producing technical passports and plans are determined by contract and depend on the type of object, volume of work, and urgency of the order. Obviously, the timing and cost of documentation will differ for apartments and large production facilities. To calculate the prices for obtaining a technical passport and plan, please contact our specialists.
Cost calculator
Urgent production of a technical passport
Understanding the importance of quickly completing technical documentation, MosOblReg offers services for urgent inventory and production of technical passports. In most cases, you can receive a passport within 1-3 days if you provide timely access to the site for inventory technicians and cadastral engineers.
Validity
The validity period of the technical plan for non-residential premises or building is not limited. Sometimes it will need to be updated and amended if the site has undergone redevelopment or the address of the site has changed.
Also, every five years a technical inventory of the building is carried out, based on the results of which changes can also be made to the technical plan.
The technical plan is an important document, without which no transaction can be completed. It may also be needed for legal proceedings. The production of this document is a complex procedure that must be performed by a professional.
When contacting a cadastral engineer, it is important to make sure that he has sufficient qualifications to carry out such work.
conclusions
Technical passports were issued by BTI institutions until 2013 to confirm the characteristics of real estate objects. Currently, this document is also available from public and private organizations, but its use is significantly limited. For example, a technical passport is required to approve redevelopment and reconstruction in an apartment building.
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MosOblReg offers a full range of services for preparing technical documentation for real estate. We offer the most favorable terms of cooperation and assistance in solving difficult situations. On our website you can find samples and examples of completed work, and the office’s specialists will tell you about all the nuances of document preparation.
To whom is it issued?
It is worth paying attention to the fact that not all citizens are issued a property registration certificate. Third parties cannot issue this document.
The following people can order a technical passport for residential premises in Russia:
- property owners;
- state and municipal bodies;
- heirs;
- representatives of these categories of citizens.
It is advisable that the owner of the premises applies for the document. In this case, it will be easiest to cope with the task.
