Drawing up time sheets using forms T-12 and T-13

The time sheet is intended for entering information about the time actually worked by employees of organizations. It must be said that the time sheet form is not strictly mandatory - in principle, it can be arbitrary, that is, each enterprise is free to use its own time sheet form if such a need arises. However, the form was developed and recommended for use by the State Statistics Committee of the Russian Federation and is preferable.

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Form 12 – what is it?

What is Form 12 for selling an apartment? This certificate contains all the information about citizens who, in the event of death or incapacity of the owner of the apartment, can apply for registration of the apartment. But this is the case if there is no official will indicating a specific heir.

Form 12 identifies all persons who were previously registered in this living space.

Obtaining a certificate is a responsible procedure, and this process should be approached with the utmost seriousness.

Numerical and alphabetic codes in the time sheet

This part of the timesheet includes the alphabetic and numeric codes used to fill out the necessary information for employees, as well as their decoding. They must be entered in the main part of the timesheet in order to briefly and clearly reflect the amount of time actually spent by one or another employee at the workplace, as well as the reasons for his absence from work. If HR department specialists need to enter some additional codes into this timesheet form, they can be developed independently and entered into this table.

Why do you need a certificate?

The form is issued based on the registration card. The registration card in Form 9 is filled out by accounting service specialists. The registration card is the basis for registering a person in a specific apartment.

Certificate in form No. 12 is needed for:

• sales of residential premises;
• registration of children in preschool institutions or schools;
• employment;
• resettlement of communal apartments;
• accrual of benefits and benefits;
• registration of credit or mortgage obligations;
• for the military registration and enlistment office, when calling up for service (necessary for personal matters).

Unified form TORG-12 (form)

When using unified forms of documentation, the consignment note is drawn up according to the TORG-12 form. The form and instructions for filling it out were approved by Decree of the State Statistics Committee of the Russian Federation dated December 25, 1998 No. 132. You can visit our website.

If necessary, you can enter additional fields, columns, and details into the form (see also Resolution of the State Statistics Committee of the Russian Federation dated March 24, 1999 No. 20) or use an independently developed and approved form of the consignment note (Part 4 of Article 9 of the Law “On Accounting” dated 06.12 .2011 No. 402-FZ).

Read more about this in the article “Primary document: requirements for the form and the consequences of its violation .

In what cases is Form 12 issued?

Most often, a certificate is issued when carrying out various actions with real estate:

the apartment passes from one owner to another as a result of inheritance;

• as a result of a divorce, the spouses want to formalize the division of existing property, but this is only if this property was acquired during marriage or these are the terms of the marriage contract;
• when drawing up a loan agreement for the purchase of this property through a mortgage, this certificate will become an additional guarantor that the acquired square meters do not have applicants for this property not identified by the seller;
• This certificate is often ordered by those who are serving time in prison, undergoing military service, or left for other objective reasons.

The certificate is a kind of guarantee that the transaction with this real estate will take place legally.

How is it different from Form 12?

Certificate Form No. 12 contains information about persons who were deregistered from a particular residential premises for some reason, but have the right to subsequently claim living space. Contains information about minors removed from the register, about persons who are serving a sentence, about persons who are serving in the army or have left due to a temporary move, and so on.

The main difference between the registration certificate of Form No. 9 and Form No. 12 is that Form 12 contains information about those registered in an apartment or other residential premises for the entire period of existence of a particular residential premises. Certificate No. 9 reflects information about registered persons only for the period of residence of the owner of the premises.

Form T-13. Shape Features

Let's start with the T-13 form, which is now used much more often for maintaining time sheets.

The unified form T-13 or electronic time sheet is well known to HR department employees. This is not the only way, but it is definitely the most standard way to account for hours worked. If you keep records manually, you should use Form T-12.

Timesheets are a common tool for tracking employee attendance. Form T-13 allows you to record in detail the reasons for absence from work, including student leave during the session, advanced training and several types of disability leave. The period for which the document is completed may be less than 31 days.

A completed T-13 is the basis for calculating wages.

Where to get it: list of organizations

You can obtain Form 9 from the following authorities by submitting the appropriate application in person or through a representative:

1. passport office at the actual location of the residential premises;
2. in some cities there are departments for moving in and registering citizens;
3. the housing maintenance company can also assist in issuing information certificates, Form No. 9, and Form No. 12;
4. the certificate can be ordered using the State Services website;
5. It is also possible to receive certificates by mail;
6. The MFC also accepts applications and issues this certificate.

Through the Internet

As mentioned earlier, a registration document can be obtained using the “State Services” service on the Internet. In order to apply for a document, you must log in to the official website of the portal, select the “Categories” section.

Through housing office, MFC, etc.

You can obtain Form 9 by contacting the authorities that perform the duties of maintaining residential premises (housing office) or the authorities involved in maintaining various types of records (passport office, MFC).

You can obtain a document with registration information by personally contacting one of the indicated authorities, providing the specialist with all the necessary documents. The certificate is also issued to representatives of the owner. In this case, it is necessary to prepare a power of attorney in advance, which will be certified in the prescribed manner.

If for one reason or another it is not possible to appear in person at one of these bodies, then you should resort to. In this case, you need to submit your own application from the Internet, fill it out, attach a package of documents to the form, and send it by registered mail with a list of attachments. The application must indicate how to send the response.

Filling principles

To indicate each action that is noted in the report card, encoding is provided in two versions - alphabetic and numeric . The organization can choose which of the options to use:

There are also two ways to maintain a timesheet:

1. Complete entry of information. This means filling out the document every day for all employees. It is also noted that the employee showed up for work.
2. Introducing deviations. In this case, by default it is assumed that all employees are at work, and the report card indicates only the deviation from the normal situation. That is, late, no-show, downtime. This option is suitable if working hours are taken into account cumulatively.

The timesheet must be maintained during the accounting period, that is, you need to make notes on it every day. And with the summarized accounting of working time - on the day when there is some deviation.

However, experts recommend entering data on working time into the timesheet in pencil or keeping it in draft form, and here’s why. For example, employee Ivanov did not show up today without warning. This should be noted on the schedule by entering the code NN (failure to appear for an unknown reason). But later he will most likely explain the reason for his absence. Accordingly, the code will need to be changed to something else. If you mark everything down at once, the document will have to be redone several times.

Where can I order a certificate?

1. Most often, citizens apply to the Department of Settlement and Registration of Citizens to obtain Form 12; in other words, Form 12 is most often ordered at the passport office.
2. Since the establishment of the MFC, this service has also been provided in this institution.
3. You can also order a certificate through the State Services portal, which is used by an increasing number of citizens in 2021.
4. You can also receive a certificate via mail; in this case, the request must be sent in writing to the Department of Settlement and Registration of Citizens.

Sample of filling out the unified form TORG-12

A sample of filling out the unified form TORG-12 can also be seen and downloaded on our website.

All issues related to filling out the header and tabular parts of TORG-12 are covered in detail in the Ready-made solution from ConsultantPlus. You can view the explanations by getting free trial access to K+.

General classification of procedural law

We are talking about incomplete and complete appeal. Let's start with the first one. The general meaning here is that the process of proof will be focused on the first instance. In fact, the appellate court has 3 main tasks here:

1. Checking the decision of the first instance.
2. Studying factual material.
3. Making a decision (on the merits).

In addition, it will most likely not be possible to dilute the case with new evidence in the appellate instance. However, there is an exception to the rule. Still, in certain situations, new evidence can be introduced. But the law strictly limits this. So it cannot be said that this opportunity is being fully used.

Incomplete appeal does not exist in all countries. For example, in Germany and Austria this mechanism is used for civil proceedings.

But re-examination of the case through the appellate authority is not always allowed. Here it must be said that there is a place for such situations only under certain conditions:

1. The law allows for the examination of evidence that was ignored.
2. The acceptance of unrecorded evidence is regulated.

Plus, this is still not enough. It is important that the very fact of ignoring evidence becomes the reason for making the wrong decision. By wrong decision we mean an unreasonable or illegal decision. In this situation, re-examination is possible. And at the same time, the appellate court will study only new evidence. And if a circumstance that changes the situation upside down is found, you can count on a different verdict.

With a full appeal the situation is slightly different. The fact is that the case is being examined simply anew and on its merits. In fact, a full appeal is a complete review of the case. At the same time, the decision and its correctness will also be checked in the first instance. The full appeal is found in:

1. England.
2. Italy.
3. France.

By the way, full appeals, in their classical definition, existed in pre-revolutionary Russia. The main purpose of a full appeal is to correct all errors made by the trial court and omissions (of the parties).

Moreover, in the classic full appeal scheme, the parties may also introduce new evidence that will have to be taken into account. Because in the appellate courts, the case, or rather its factual side, is studied completely. From start to finish.

In addition, it will not be possible to initiate appeal proceedings without a decision at first instance. Moreover, this decision must be subject to doubt on the part of the participants in the case itself. And even then, the point is not so much in the decision itself, but in the suspicion that it:

1. Has no justification.
2. Is not legal.

Suspicions and doubts here can be expressed in different ways. But to review the case, a system of arguments must be provided. If the appellate court has already started proceedings based on the complaint, then the case will be considered anew.

In modern Russia, appeal proceedings are carried out in the manner that we described above. Those. a higher authority than the one that made the initial decision will check the final decision. If there are grounds, the appealed decision will be canceled and a new one will be issued. If there are no grounds, the appeal will confirm the initial decision.

In modern Russia, individual procedural issues are not considered during the appeal process. On the contrary, the consideration takes place on the merits of the case, in the overall picture. In addition, the courts involved in appeal procedures are represented as follows:

1. Arbitration courts (appeals).
2. Courts of general jurisdiction (appeals).
3. Courts of the constituent entities of the Russian Federation.
4. District courts.

When and why is the TORG-12 form used?

The unified form TORG-12 is used to register the sale (release) of inventory items to a third party. The main scope of the document is wholesale trade.

The seller issues a delivery note. For him, it is a document on the basis of which the write-off and sale of goods is reflected.

For the buyer, the TORG-12 invoice is one of the documents confirming the acquisition of inventory items and serves as the basis for their capitalization.

In what other cases TORG-12 is issued is described in the Ready-made solution from ConsultantPlus. Get trial access to the system for free and proceed to the material.

Who can receive it and what documents are needed to receive it?

Only the following persons can obtain a certificate of permanent or temporary registration:

• The person who owns the property;
• A person who is registered in a residential premises (only during the period of its registration);
• Legal representative of a minor registered in the apartment;
• Representative of the owner of the residential premises.

To obtain Form 9, you need to submit the following documents to the specialist:

• Application of the appropriate sample;
• Passport or other document that proves your identity.

If the documents are submitted by a representative, then a power of attorney certified by a notary is required.

How to correctly fill out Form 12 for an apartment

In order to issue and receive Form 12 completed according to the standards for an apartment, you must indicate in the request form such mandatory items as:

1. full name, for which you need to take your passport with you as an identification document;
2. date of birth of the applicant party;
3. the current registration of the applicant party (it is not so important whether it is a temporary registration or a permanent registration);
4. the former registration and residence address of the applicant party (starting from the city and ending with the apartment);
5. all those individuals who will ultimately live in the apartment (in case of purchasing an apartment);
6. together with certificates of wording 7, 9 and 12, it is necessary to indicate the external parameters of the apartment/house into which the owner or tenant will move in, and the parameters must be indicated with short outlines of the layout;
7. At the bottom, under all the data listed above, is the signature of the specialist who personally confirms the authenticity of the individual applicant.

The certificate according to wording 12 contains all the necessary information about those persons who were deregistered from a certain residential premises for some reason, but who have the right to claim residential space in the future.

Certificate 12 also contains information about minor citizens who have been deregistered, about citizens serving sentences, about citizens serving in the armed forces or who have left due to temporary relocation.

One of the key differences between a certificate in Form No. 9 and a certificate in Form No. 12 is precisely that the certificate in Form No. 12 contains certain information about all registered in a residential real estate property or other residential premises for the entire period of existence of the property in question. residential property. The certificate in form No. 9 reflects information about all registered citizens only during the period of residence of the owner of the premises.

What to put on your report card if your vacation falls on a holiday

In accordance with Art. 120 of the Labor Code of the Russian Federation, non-working holidays falling during the period of the annual main or annual additional paid leave are not included in the number of calendar days of leave and are not taken into account.

Holidays established by regional legislation are also excluded from vacation (see Resolution of the Presidium of the Supreme Court of the Russian Federation dated December 21, 2011 No. 20-ПВ11).

It follows that holidays falling on vacation in the report card must be designated by code “B” or 26.

And if you want, you can set your own code for this. This was indicated by the Ministry of Labor in letter No. 14-2/B-370 dated April 27, 2017.

How to designate non-working paid days if the employee was at home in self-isolation? The answer to this question is in ConsultantPlus. If you don't already have access to the system, get a trial online access for free.

Sample of what it looks like

The appearance of the residence registration certificate can be assessed in the photo.

The document must contain the following information:

1. Full name, date of birth and year of birth of the person to whom the form is issued;
2. Type of registration (permanent, temporary), as well as date of registration;
3. Address at which the person is registered (street, house number, apartment number are indicated);
4. The full names of all persons registered in the residential premises are indicated;
5. Grounds for registration of persons;
6. Information about the living space (area, number of rooms);
7. Date of issue, signature of the specialist.

Form T-12

First of all, as in any other personnel records document, you first need to enter the details of the organization into the timesheet: its full name indicating the OKPO code (must be taken from the registration documents), organizational and legal status (IP, LLC, CJSC, JSC), as well as the structural unit (department) for which this timesheet is maintained (if necessary).

Then you need to enter the document number for internal document flow in the appropriate column, and also indicate the reporting period that this timesheet takes into account.

How to fill out the header?

At the top of the document you will have to indicate:

1. The name of the authority that will consider the complaint.
2. Applicant details.
3. The full name of the document itself.

And you have to be very careful with the names of the authorities. Because you will find the name of the appellate instance at the end of the decision of the first instance court. This is for those who do not know where exactly to file an appeal. However, a competent lawyer already knows where to file a complaint. Because this is a legally complex procedure.

The applicant's data is entered without distortion or abbreviation. Everything is indicated, from the full name to the actual location of the applicant. We do not recommend specifying addresses to which you do not have access. Because it is to these addresses that the judicial mailing will be organized.

Working time recording in T-12

This section in the timesheet is the main one - it is where working time is kept track of. First, you need to enter the employee’s serial number in the first column of this section, then in the second - his full name (preferably his full name and patronymic to avoid confusion and errors). In the third column you need to insert the employee’s personnel number assigned to him during employment (it is individual and never repeated).

For each employee, the timesheet has two lines - they contain encrypted information about presence or absence at the workplace on each calendar day of the month. In addition, it is necessary to immediately indicate the reason for absence from work, if one has been established.

The reason is indicated in the top line opposite the employee’s full name, and in the bottom line the number of hours actually worked, and if the employee did not appear at the workplace, the bottom cell can be left empty.

The next step is to calculate the total number of hours and days actually worked for two-week periods, and at the end of the table - the result of the calculations for the month.

In this case, you should carefully monitor that the total number of calendar days in a month coincides with the amount of working days, weekends and holidays indicated for each employee.

It should be said that sometimes those responsible for filling out the time sheet only enter information that relates to the days when the employee was absent from the workplace. However, this option may lead to personnel and accounting errors, so it is not advisable to use it.

How to fill out a certificate?

A certificate in Form 12 is issued only upon a written request. Before you start filling it out, you must carefully study all the points.

What you need to indicate in your request:

1. Full Name.
2. Applicant's passport details.
3. Place of registration where the applicant is currently registered.
4. If the applicant has changed his place of registration, the previous address must also be indicated.
5. It is necessary to list everyone who will live in this apartment.
6. You will definitely need to provide a description of the housing for which the request is being made.
7. Signature and date.

Please note that this application must be written without erasures or amendments . Otherwise, it may not be accepted for consideration. If you are in doubt about the correctness of filling out the request, do it according to the sample. You can find it on the website of the Main Department of Migration Affairs of the Ministry of Internal Affairs.

Results

The unified form TORG-12 is the primary document on the basis of which the seller sells the goods and the buyer arrives. The form is issued in 2 copies: 1 for each of the parties to the transaction, or sent electronically to the buyer, subject to its certification with an electronic digital signature.

Sources:

• Resolution of the State Statistics Committee of the Russian Federation dated December 25, 1998 N 132
• Resolution of the State Statistics Committee of the Russian Federation dated March 24, 1999 N 20
• Federal Law of December 6, 2011 N 402-FZ “On Accounting”
• Order of the Federal Tax Service of Russia dated November 30, 2015 N ММВ-7-10/ [email protected]

You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

How is an appeal filed?

In order to do this, you need to file an appeal. You can file such a complaint regarding any decisions. Those. there are virtually no restrictions. This is about the question of how to file an appeal in an administrative case. Or how to file an appeal in a criminal case.

1. In the regulations.
2. In the court of appeal.

Everything else, the process itself, in a general sense, is no different. You can start appealing the decision without any specific reference to the court. This is not limited by law. In other words, the decision of any court may be subject to appeal:

1. RF Armed Forces.
2. Republican.
3. Regional.
4. Regional
5. Urban.
6. District.

Magistrates do not have immunity from appeals. Therefore, you can file complaints against their resolution as well. The main thing here is to follow all the rules. For example, in accordance with Article 320, complaints can only be filed by those persons who participated in the consideration of the case.

But for outsiders the possibility of filing an appeal is regulated. The general meaning here is that if the decision affects the rights and interests of a person, then he can file an appeal, even without being a participant. But all this will have to be justified. Frivolous appeals from outsiders will not be taken seriously.

Separately, it is worth mentioning the timing. The decision itself can be appealed within a short period of time. For district courts, this is 1 calendar month from the date of the decision. And this month must be counted from the moment when a motivated decision is created. And this is where many people begin to get confused. Because traditionally, at meetings the operative, and not the motivated part of the decision is announced. Therefore, if you take into account this practice, it turns out that you have 5 days (maximum).

In addition, the judge will announce that the decision itself has already been made at the very end of the court hearing. Please note, this is not always done. In some cases, the date of production of a reasoned decision has to be requested from the court separately.

Now let's talk about what the appeal consists of. Naturally, you will have to spend some time studying the most motivated solution. This must be done without fail. An appeal is not an ordinary statement of claim. There shouldn't be any mistakes here. If you bring a statement of claim, you can come to court 10 times and get rejected. It doesn't work that way with an appeal.

The whole point is that the complaint itself, without taking into account a reasoned decision, will have no weight. Therefore you need:

1. Understand the logic of decision-making in the court of first instance.
2. Thoroughly study and evaluate all arguments.

And after that you will have to begin to criticize the circumstances established by the court.

In general, you can, of course, file an appeal bypassing a reasoned decision. Often the courts generally delay the preparation of such a decision. In this case, you will have to make a brief complaint. Naturally, such a complaint should answer everyone:

1. Requirements.
2. Regulations.
3. Rules.

At the same time, the law allows for partial disclosure of the position of the person filing the appeal. The only question here is that then you will still have to prepare a detailed appeal.

Electronic consignment note TORG-12

Primary documents can be prepared not only in paper, but also in electronic form (Part 5, Article 9 of Law No. 402-FZ).

Read about what signature you need to use for electronic documentation here.

For the electronic consignment note, a format has been approved for transmission via TCS ( from July 1, 2017 - Federal Tax Service order dated November 30, 2015 No. ММВ-7-10/ [email protected] ), which allows not only to establish an electronic exchange of invoices with counterparties, but also to submit invoices in electronic form at the request of tax authorities.

How to prepare housing registration documents?

To do this, you need to select the document you are interested in and apply for:

• a single housing document;
• copies of the financial and personal account of the tenant of the residential premises;
• extracts from the house register;
• copies of the registration card of the owner of the residential premises;
• copies of the warrant for residential premises;
• certificate of registration at the address;
• certificates of family composition;
• certificates of cohabitation with the deceased / registration on the day of death;
• certificates about a lonely deceased;
• certificates of dependency;
• certificates of change of address;
• certificates of loss of the order;
• certificates “New building”;
• certificate of passport replacement indicating the reason;