State Cadastral Registration of Real Estate

Registration of real estate is carried out by Rosreestr as part of cadastral activities. In order to obtain accurate and complete data on the characteristics of real estate, cadastral work is carried out at the sites, technical and boundary plans, and survey reports are drawn up. Based on the results of accounting procedures, all information is entered into a single database - the Unified State Register of Real Estate. Information from this register is publicly available and can be requested in the form of extracts or certificates. State cadastral registration of real estate is carried out in relation to land plots, buildings, apartments, non-residential premises and other objects.

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Read in the material what the abbreviations EGRN, GKN and EGRN mean, what is the procedure for registering objects for cadastral registration, what supporting documents need to be submitted to Rosreestr for this.

What is cadastral registration

The essence of cadastral registration is the collection, compilation and systematization of data on real estate in the country. Land plots, premises, and various types of buildings are subject to registration. The unity of all information about real estate is ensured by maintaining the EGRN (Unified State Register of Real Estate). Since 2021, it has been used as an analogue of the Unified State Register of Rights (USR), GKN (State Real Estate Cadastre), and other federal cadastres and registers. Information from the State Property Committee was not cancelled, but was included in the new register.

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The real estate cadastre is a collection of data on all objects. Before the transition to the Unified State Register of Real Estate (USRN) system, registration of real estate in Russia was carried out according to several registers and cadastres (for example, for land and OKS, for forest areas). This not only complicated obtaining official information, but also led to discrepancies and errors. Since July 2021, this problem has been eliminated, as all databases have been combined into the Unified State Register of Real Estate.

This is what a sample boundary plan, one of the main cadastral registration documents, looks like

In simple words

A unified cadastral register of real estate is needed by the state, legal entities, and ordinary citizens. The state receives accurate data about all objects in the country, can control transactions, calculate and collect taxes, and monitor compliance with safety standards during construction work. For citizens and organizations, object registration in Rosreestr also has practical significance:

Registration of rights to real estate is carried out through registration in Rosreestr;
the Unified State Register not only reflects information about the parameters of the object, but also information about all their changes;
You can request a certificate of cadastral value from the register (this indicator is used for taxation and for calculating duties when entering into an inheritance);
Cadastral documents are needed when making transactions, inheritance, and for other purposes.

In essence, the real estate cadastre is a unified catalog of real estate in the country. You can get acquainted with it through the PPK (Public Cadastral Map), or by requesting an extract from the Unified State Register of Real Estate for a separate object. Only in exceptional cases will information about sites and buildings be hidden from public access (for example, for lands and objects of defense significance).

Expert commentary. Since 2021, another important rule has been introduced into Article 14 of Law No. 218-FZ. Conducting any real estate transactions is permitted if the object is registered in Rosreestr, and information about it is contained in the Unified State Register of Real Estate. For example, only registering a plot of land with a cadastral register allows it to be sold, rented out, or transformed. By ordering a technical or boundary plan from a cadastral engineer, you can undergo registration simultaneously with the registration of rights.

State Cadastral Registration of Real Estate. Questions for the expert

Soloviev Petr

Expert in the field of certification, cadastre, real estate and design. Higher legal education, more than 10 years of work experience.

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Question to the expert

Good afternoon If the house is not registered in the cadastral register, will I be fined?

No, there are no fines for failure to complete cadastral registration. The owner himself decides when to undergo this procedure. But without registration, the property cannot be sold. donate, rent.

Hello! Cadastral registration is carried out free of charge, but after it you have to pay for the extraction of the Unified State Register?

After passing the cadastral registration, the USRN extract is issued free of charge. But with each subsequent request for a document, you need to pay a state fee.

If I don’t have time to contact the cadastral engineer and Rosreestr myself, can I entrust this to another person?

Yes, you can. The interests of the owner can be represented by any legally capable person. His powers must be indicated in the notarized power of attorney.

Legally

The legal definition of cadastral registration is regulated by Law No. 218-FZ “On State Registration of Real Estate” (). According to the law, cad. accounting is the entry into the Unified State Register of information that allows the identification of real estate. Since the parameters of each object are unique, each of them is assigned a special numeric code - a cadastral number. Using this number you can easily check cadastral registration, request an extract from the Unified State Register or information from the register.

The real estate cadastre is a government function. Therefore, only Rosreestr specialists can enter information and update the Unified State Register. However, the initial data for accounting is collected and entered into documents by cadastral engineers. For this purpose, cadastral work is carried out, which may include land surveying, surveys, measurements, and other activities.

Based on the technical plan, cadastral registration of buildings and premises is carried out

Why do you need a cadastre, what does it do?

The main goal and task of the land cadastre is to obtain, analyze, record, and store facts about all territories. The information received is systematized according to documents and statements. Control over land welfare by the state is impossible without a cadastre. The Land Resources Agency is the central government body that is responsible for all territories of the country. The essence of its activity is to record all plots, store boundary data of plots, information about fertility, soil contamination, natural resources, and also determine the estimated value. The Land Management Center assigns each territory a personal number with legally certified information.

To train qualified personnel, the country’s universities have introduced a “land cadastre specialist” course.

Without the data obtained, productive, expedient use of land, planning, and agricultural and production activities cannot be carried out. Thanks to the analysis, the initial cost of real estate and even the territorial level of salaries are formed.

There are several definitions of cadastre. Article 70 of the Land Code characterizes it as an organization of registry activities; in the Land Cadastre Law it is designated as a system of documents storing information on the relative legal ownership, as well as the natural component of the land.

The tasks of the cadastre can be systematized as follows:

federal and municipal land management;
supervision, land protection;
maintaining fertility levels;
conducting property manipulations in legal form;
land management;
formation of fair payment for allotments;
economic assessment of the territory in proportion to resources;
legalization of ownership of property and the ability to dispose of it.

Functions of cadastral registration

The procedure for cadastral registration is regulated by Law No. 218-FZ. Requirements for the preparation of documents for this procedure are provided for by Orders of the Ministry of Economic Development. Here are the main functions and tasks of cadastral registration in Russia:

obtaining accurate information about all real estate in the country;
proper identification of each object;
systematization of information in the unified register of the Unified State Register of Real Estate;
public availability of registry data.

The performance of these functions allows you to check the cadastral registration upon request to Rosreestr or the MFC. This can be done in writing or through the State Services website. Basic data is available through the PPK.

The inspection report confirms the loss of the physical existence of the object

Cadastral registration documents

Information in the cadastral register of real estate is entered only on the basis of documents prepared by an engineer. This list includes:

boundary plan, which defines the boundaries of the land plot - it is used to register the plot for cadastral registration, various forms of transformations (allocation, division, merger);
a technical plan with the characteristics of premises and buildings - using it you can register a new object, legitimize changes in parameters after reconstruction, redevelopment;
inspection report – this document confirms that the object has lost its physical existence.

In some cases, the cadastral register of real estate is filled out or updated based on a court decision. For example, if a dispute about the boundaries of plots or rights to real estate is resolved in court, the winning party can submit a decision to Rosreestr.

How to register land?

The following persons have the right to apply to government bodies to register a plot of land for cadastral registration:

owner or his heir;
legal representative of the owner of the land plot;
a person who has the right to perpetually use the land plot;
a person who owns a land plot with the rights of lifelong inheritable ownership.

An application can only be submitted after the site has been surveyed. When contacting the MFC or Rosreestr, you will need to present a passport and a paper confirming the right to the territory. Registration of land plots for cadastral registration is carried out within 21 working days. After this, you can pick up the finished documentation.

How to remove and install temporarily?

If a plot of land passes from one owner to another, during cadastral registration it is assigned temporary status until the territory is privatized by the new owner. To register a plot of land for temporary registration, you must submit an application to the Cadastral Chamber along with a package of documents.

If the plot is formed from state-owned land, the citizen who puts the plot of land on temporary registration in the Unified State Register has no more than 2 years to formalize the right of ownership or lease. After this, the territory will be irrevocably transferred to the state.

Land can be removed from temporary cadastral registration only after obtaining rights to it. In this case, the status changes to “accounting”.

Registration of a real estate property based on the results of a caducity test

Object accounting makes it possible to secure rights to a site or object. This procedure is also carried out through Rosreestr, and it can be combined with accounting actions. Stages of the registration procedure:

the copyright holder prepares the basis documents for registration (commissioning or acceptance certificate, technical or boundary plan, other documents);
an application is submitted to Rosreestr or MFC;
Rosreestr employees check the compliance of documents with Law No. 218-FZ and transfer the information to the Unified State Register of Real Estate;
the object is assigned a cadastral number;
after completion of the registration, the applicant receives an extract from the Unified State Register.

The extract is a document of title. It can be used to check information about real estate and make transactions. During the process of ownership, you can repeatedly go through registration if the initial characteristics of the object change. To do this, you need to contact an engineer every time for cadastral documentation.

Cadastre object

Land is a direct object of the cadastre as a natural resource, as a component of market relations, as a means of agricultural or industrial activity. As an agro-industrial resource, it is characterized by fertility (soil properties, moisture content, types of vegetation). As an object of labor, it implies parameters for the use of technologies for planting, harvesting, and the possibilities of mechanizing agricultural activities, taking into account the availability of water resources.

Registration of real estate in the cadastral register

The procedure for cadastral registration involves submitting documents to Rosreestr. This can be done by the owner, tenant, or other owner of the property. Here are the general rules for this procedure:

the applicant must submit a title document, technical or boundary plan (depending on the type of object);
There is no fee for this procedure (if you register your rights at the same time, you must pay a state fee);
The timing of cadastral registration depends on the method of application (5 days through Rosreestr, 7 days through the MFC).

If accounting is carried out simultaneously with registration actions, the duration of document verification will increase. The deadlines for cadastral registration and registration are 10 days (Rosreestr) or 12 days (MFC).

Expert commentary. After completing the accounting actions, the applicant will receive an extract from the Unified State Register of Real Estate. The supporting documents that were submitted with the application will no longer be valid (but they can be used for informational purposes). With each subsequent change to the object, you need to re-obtain a boundary or technical plan and register it with Rosreestr.

Instructions for carrying out cadastral registration

If you need to be registered, you need to obtain a supporting document before submitting your application to Rosreestr. To do this, it is necessary in each case to contact an engineer and order cadastral work. We will describe the specifics of the procedure for each object below.

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Land plot

Registration of the site for cadastral registration is carried out after land surveying. The algorithm of actions is as follows:

the land owner prepares documents confirming the rights to the plot (agreement, resolution on the allocation of land, division agreement, other documents);
an agreement is concluded with an engineer or cadastral company, the terms and prices of land surveying are determined;
the engineer checks the documents, requests information from the Unified State Register;
work is carried out on the ground - site inspection, coordination, determination of boundary points;
survey results are transferred to the boundary plan;
the document is certified by the engineer’s digital signature and issued to the customer on disk.

The content and form of the boundary plan, the rules for filling out the document are regulated by Order of the Ministry of Economic Development No. 921 (). During land surveying, the engineer must determine the boundary points and area of the land plot, describe them in coordinates, and draw up a diagram. Land surveying should be carried out when forming a new plot, during various types of transformations.

Expert commentary. The border approval process deserves special attention. To do this, the engineer draws up an approval document, which must be signed by all owners of nearby plots. Services upon approval can be ordered from the MSR Architectural Bureau. This will simplify the entire procedure and reduce the overall time frame for cadastral registration.

Cadastral work on the ground allows the engineer to collect accurate data about plots and objects and transfer them into documents

Non-residential building

To register a non-residential building, a technical plan is required. Algorithm of actions for the building owner:

you need to prepare the basis documents for accounting and (or) registration - a commissioning or work acceptance certificate, a lease agreement, an extract from the Unified State Register, other documents;
an agreement is concluded with a cadastral company or engineer;
an inspection of all areas and premises of the building, measurements of external boundaries, coordination of the facility on the site, and other work are carried out;
survey results are filled in technically;
the engineer certifies the document with an electronic digital signature and issues it to the customer on disk;
With the technical plan, you need to contact Rosreestr or the MFC to get registered.

The technical plan will contain a text description of the characteristics of the building, floor plans showing each room, and a diagram of the facility. It is necessary to draw up a technical plan and undergo registration not only when constructing a new building, but also during its reconstruction and redevelopment. The requirements for filling out the document are specified in Order of the Ministry of Economic Development No. 953 (). It is necessary to undergo registration not only when creating an object, but also when remodeling a residential premises or building.

Expert commentary. A non-residential building may contain premises that are recognized as independent real estate objects. To register them with Rosreestr, you need to obtain separate technical plans. Accordingly, the Unified State Register will assign a unique cadastral number for the building and for the above premises.

Private house

The procedure for commissioning and registering private houses in 2021 is as follows:

within a month after completion of work, you must submit a notification to the local government;
after checking that the individual housing construction house complies with safety standards, a response notification is sent to the applicant;
the owner of the house enters into an agreement with an engineer or cadastral company;
a house inspection is carried out, measurements of all premises are carried out, the structure on the site is coordinated;
the obtained results of individual housing construction (area, height, number of floors, number of rooms and their location, other data) are entered into the technical plan;
documents are issued to the customer electronically on disk.

At the same time, you can order land surveying to register the area under the individual housing construction house. Documents for registration of individual housing construction must be sent by the local administration, unless otherwise indicated by the applicant. As with other types of objects, the owner of a private house will be issued an extract from the state register of the Unified State Register of Real Estate.

Premises or apartments

The procedure for registering an apartment or premises in the cadastral register does not differ from the general rules. Depending on the type of work performed, the following activities are carried out to account for an apartment or premises:

the owner prepares documents confirming the formation of an isolated and separate premises, or the completion of work;
a contract is concluded with an engineer or cadastral company;
the engineer studies the documents, requests information from the Unified State Register of Real Estate;
measurements of premises or apartments, all rooms, networks and equipment are taken;
a technical plan is drawn up with a text description, diagram, floor plan;
The document is issued to the customer in electronic form.

Please note that the boundaries and location of these objects are necessarily reflected on the floor plan of the building. The premises can be registered if it meets the criteria of isolation and isolation. For this reason, rooms in an apartment are not considered separate real estate units. When remodeling and renovating an apartment, accounting will consist of making changes to the Unified State Register of Real Estate.

Expert commentary. If you need to register your house with the cadastral register, or go through a similar procedure with another object, the employees of the MSR Architectural Bureau will help you. Our services include cadastral work, preparation of documentation, support for accounting and registration actions in Rosreestr. Additionally, you can get help in making transactions and registering real estate rentals.

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Coordination of land boundaries with neighbors

One of the most important components of a successfully prepared boundary plan is the Act of Approval of the Boundaries of the Land Plot.

This document confirms that the owners of adjacent land plots agree with the established boundaries and have no complaints about the size of your plot.

The preparation of the Certificate of Coordination of the location of the boundaries of the land plot is regulated by:

Articles 39 and 40 of the Federal Law “On Cadastral Activities” dated July 24, 2007 N 221-FZ, which clarifies all the issues that arise regarding the procedure for drawing up the Certificate of Approval.
Order of the Ministry of Economic Development of the Russian Federation dated December 8, 2015 No. 921 “On approval of the form and composition of land survey plan information and requirements for its preparation.” The text of the document contains the established form of the Act of Coordination of the Location of the Boundaries of the Land Plot.

Example and example of cadastral registration - our cases

With the support of the MSR Architectural Bureau, hundreds of clients have successfully completed registration and registration of real estate. We invite you to familiarize yourself with examples of our work on different types of objects.

Sample 1. An example of a USRN extract for an apartment for which. The technical plan was drawn up by our specialists.

Sample 2. An example of a description of the location of a land plot in an extract from the Unified State Register of Real Estate. Cadastral work was carried out by our engineers.

What information about the site is entered into the Unified State Register of Real Estate?

Information about land plots that are entered into the Unified State Register of Real Estate through state cadastral registration is divided into two types: basic and additional. The main ones: its cadastral number, area, description of location and boundaries, information about the previously assigned state registration number (if any), cadastral numbers of the original plots, cadastral numbers of buildings/structures within the boundaries of this plot, number of the cadastral quarter in which the plot is located and etc. Additional: cadastral value, category of land, type of permitted use, address, information about forests, water bodies, etc. within the boundaries of the site, restrictions, encumbrances, etc.

Cost and price of cadastral registration

Cadastral registration in Russia is carried out free of charge. If rights are registered at the same time, you must pay a fee of 2000 rubles. (for individuals) or 22,000 rub. (for organizations). The costs of producing cadastral documents are paid separately under an agreement with the engineer. Prices depend on many factors, so the specialist needs to transfer documents and basic data on the object. Tariffs of our company can be clarified by calling the numbers listed on the website.

After registration, the USRN extract is issued free of charge. Subsequently, you can order a new statement, but for a fee:

an extract for 1 object for citizens costs 700 rubles. in writing, 350 rub. in electronic format;
extract for 1 object for a legal entity. persons costs 2550 rubles. in writing, 870 rub. in electronic format.

There are special types of documents that can be obtained through Rosreestr. For example, an extract about the main characteristics and registered rights for citizens costs 820 rubles. (in writing) or 290 rub. (electronically).

You can check cadastral registration for free through the Public Cadastral Map following the link, or by requesting an extract from the Unified State Register of Real Estate. You can order an extract online on the Rosreestr website using the link. You must pay for the extract, and the amount of the fee depends on the method of filing the request. Our specialists will help you obtain information about the cadastral number and other information about the Unified State Register of Real Estate within a day.

Cadastre development

The formation of a cadastre for the purposes of state land management implies individual certification of a land plot for economic and environmental needs. Reasonable use of territories cannot be achieved without evaluative zoning of individual areas. After calculations have been made for economic significance and natural importance, the land receives an estimated cadastral value per unit area within the boundaries of the territorial division. Maps are drawn up with marked price areas. Assessment activities are carried out according to established methods, a set of normative and technical acts. The cadastral price is the basis of taxation.

The historical point of development of the concept of cadastre was Ancient Egypt. The term “cadastre” itself appeared during the reign of Augustus (27 BC). Then the land tax collection “caputigum” was approved, and a population census “caputigumregistrum” was initiated. Over time, as a result of the merger of these words, the foreign “catastrum” appeared, which has a modern meaning.