Registration card form 16: sample filling, as well as the opportunity to download certificate form number 9 for registration at the place of residence

The existing system of registration of citizens at the place of residence is associated with filling out a large number of papers of the established form, which must be filled out by the applicant who applies to the authorities in his own hand. The registration procedure also includes other mandatory documents, which you need to have at least a rough idea of. This is a specially developed Document Form number 16, used by the Ministry of Internal Affairs for housing offices to coordinate accounting procedures.

Document requirements

The registration card has approved forms No. 9 and No. 16. Both forms are issued in accordance with the regulations for the provision of public services to the population and contain information about specific persons registered at a specific residence address.

Various departments are involved in the development and approval of forms and amendments to documents:

Form No. 9 was developed and approved by the Federal Migration Service by Order of the Federal Migration Service of the Russian Federation dated September 11, 2012 No. 288, as amended on January 19, 2015.
Form No. 16 is approved by the Ministry of Internal Affairs.

Forms must be filled out on both sides. Externally, the two documents are approximately the same in form, but in content they have distinctive features.

What is an apartment card

Certificate form 40 from the passport office sample

An apartment card is a document of a strictly defined form that records information about citizens living in residential premises (apartment, house, etc.). Its form was approved by Order of the Federal Migration Service of Russia dated September 11, 2012 No. 288 “On approval of the administrative regulations for the provision by the Federal Migration Service of the state service for registration of citizens of the Russian Federation at the place of stay and at the place of residence on the territory of the Russian Federation.”

An apartment card is a document that contains information about each resident of a residential premises. At the same time, the card records data on citizens living in the premises at the moment, as well as those who lived previously, but have already left. In addition, it indicates the reason for leaving this housing.

Children under the age of fourteen are included in the card each time the child changes place of residence. In this case, the child must be registered at the place of residence of his legal representative (parent, guardian, trustee).

The apartment card is the basis for filling out the arrival address sheet, which must be filled out in the address and information department.

Thus, government agencies have a real opportunity to monitor the stay and registration of citizens in residential premises.

In what cases is it required?

The apartment card must record all persons who have ever lived and are registered in a particular apartment. It also contains data on when the person was registered in this premises and when he was removed from it. The reason for deregistration must be indicated.

Thus, this kind of document is needed for:

registration of permanent registration of citizens at the place of residence and temporary registration at the place of temporary stay;
registration of their deregistration at the place of residence or stay in residential premises of a private housing stock, which belong to individuals or legal entities by right of ownership.

Since the apartment card records all the information about those living and staying in a specific residential premises, this document is necessary when registering various types of real estate transactions.

Such a document is included in the list of required documents when completing a purchase and sale transaction, exchange, and will also be needed when privatizing an apartment.

So, when selling an apartment or any other residential premises, an extract from the apartment card is ordered. It is proof of how many persons are registered in the premises at the time of the transaction.

Legal grounds

The official form of the apartment card is approved by Order of the Federal Service of the Russian Federation No. 288 “On approval of the administrative regulations for the provision by the Federal Migration Service of state services for registration of citizens of the Russian Federation at the place of stay and at the place of residence on the territory of the Russian Federation.”

This regulatory act regulates the rules and procedure for filling, responsible officials for filling and storage, as well as other aspects.

Differences between the two main types of document

In certificate No. 9, the migration department employee enters the citizen’s data, which is important for the FMS.
The composition of the family where he works, when the marriage was registered and other events are not reflected. The form refers to internal document flow . Issued for the provision of public services.

For various reasons, a certificate of registration is requested - form No. 16. The paper contains more in-depth information about persons living at a specific address. For example, if documents are lost, stolen or replaced, registration card No. 16 is taken to restore them.

№9

The registration card at the place of residence, form No. 9, is filled out when a person needs to register. The information is transmitted and stored at the Regional Migration Service.

The form contains the following items:

Full Name;
Year, month, birthday, where you were born;
Where did you come from and what address will you register at?
Information about the identity card - name, number, series, where, by whom, issued.

Information about military duty and expected departure from the new location (if necessary) is entered.

№16

The housing institution's passport officer prepares information for everyone who is newly registered in an apartment or private house. The cards are stored in the management company that maintains the house.

Form No. 16 contains expanded information about the citizen. In addition to the items to be filled out in Form No. 9, additional information is entered:

TIN;
citizenship;
information about the job, job title and profession.

On the reverse side, current information about children under fourteen years of age is entered.

Where and how do you get it?

Certificate No. 16 can be obtained from your passport specialist, for which you need to write a free-form application . In this appeal, you must indicate to which institution the application is being addressed, your address, for what purpose and where the paper is needed, and at the end put your signature and date.

An employee of the department of registration and registration of the movement of citizens will find in the card index at the apartment address the necessary paper with the name of the person who applied, and will check the information from any identity card with the data indicated on the card. Certificate No. 16 will be copied and dated and “wet” stamped, which will be signed by the boss, that is, certified.

The issuance of such a document is a free service not subject to state duty.

Find out if you can find a person’s registration by his full name or find out about those registered in a certain apartment via the Internet from our article.

Where to contact?

Certificate No. 9 is issued at the migration service. Form No. 16 – at the District Police Department. You can receive a document based on your personal application in different ways:

Specialized registration point in some regions.
Housing department, housing office, management company.
Through the government services website.
Passport Office (Police Department).
Multifunctional Center.
Post office.

Forms are issued based on the application and passport. The application must indicate the purpose of obtaining the certificate.

How to get a passport at 14 years old through the MFC

making an appointment at the MFC - online on the center’s website, through the Government Services portal account, by phone or by visiting a branch in person;
collection of documents;
payment of state duty;
handing over papers to the center employee;
receiving your passport in hand on the appointed day. To find out how to check the readiness of the document, see the instructions.

Certificates forms 7 and 9: where to get, why they are needed, validity period

To obtain a passport at the age of 14, you need to prepare documents in advance. The list of securities is regulated at the legislative level. The applicant will have to fill out an application using Form No. 1P, download the form and fill it out at home (by hand or typewritten). If you are afraid of making mistakes, you can fill out the application at the center under the guidance of an employee. In addition to the application, you must take:

Validity period, reasons and grounds for replacing certificates

After purchasing a certificate in Form No. 9, the validity period is not provided by law. But the document cannot be valid indefinitely if the old residents were checked out of the apartment, and new ones were registered.

The information must contain current and correct information. To confirm relevance, the authorities will, in any case, request a fresh certificate. Do I have to pay for issuing a certificate? No, the service is provided free of charge and no fee is charged.

Form No. 16 has clearly established deadlines. The paper is valid for ten days. It is during this period that the certificate must be provided at the place of request.

Application Procedure

Documents for obtaining a passport are always submitted only in person. This also applies to teenagers over 14 years of age. There are several ways to apply for a passport:

Personally visiting the Department of Internal Affairs of the Ministry of Internal Affairs and providing a complete set of documents.
By contacting the multifunctional. There are passport offices there. A sample of Form 1 can be found on the information stand there. In addition, employees can always provide assistance in completing documents.
By submitting an application online through the government services portal, and then appearing in person on the appointed day with a complete set of documents. Recently, more and more citizens are choosing this method. However, you will still have to fill out Form 1 according to the sample at the passport office, since it must be filled out with your own hand.

The period for consideration of the application does not depend on the method of submitting documents, so the choice remains with the applicant. The passport is issued in the same place where the documents were submitted, that is, the citizen will have to visit the passport office again.

Correctly filling out an application for issuing or replacing a passport is one of the keys to success. If everything is done correctly and all documents are in order, there will be no problems with obtaining a passport of a citizen of the Russian Federation.

Refusal to issue

There is a practice of refusing to provide certificates due to unpaid utility bills. The paradox is that the legislation does not provide for such an approach.
Citizens educated in terms of jurisprudence demand a reasoned refusal with further appeal to Rospotrebnadzor, to protect consumer rights and other higher authorities.

There is a clearly defined circle of people who can receive reference forms for registration at the place of residence. The remaining category of citizens will be denied.

You can get the form:

owners and owners of the premises;
a guardian registered in the same apartment;
a citizen currently registered in this residential area;
authorized representative, representative of the responsible tenant, owner and owner of the residential premises.

Forms No. 9 and No. 16 contain information about registration at the place of residence. Certificates are provided upon request to various organizations. Based on the information, an up-to-date population base is compiled .

The data is used and stored by the Federal Migration Service and the Ministry of Internal Affairs for the purpose of supposedly recording the location of individuals. Internal and external migration of the population gives an approximate picture of the movement and relocation of citizens from one area to another.

Registration card form form 16 - rules for filling out, sample

According to Russian legislation, citizens must be registered. Failure to comply with this requirement may result in the imposition of an administrative fine by the authorized government agency.

In order to register at a specific residential address, you must contact the relevant territorial division of the Federal Migration Service or the MFC office and fill out a special card.

What is the form of the Form 16 registration card? How should it be filled out: what rules are established by the legislator?

What is a registration card form 16 and form “A”?

Form 16 - used in the work of the Ministry of Internal Affairs for their coordination with housing offices regarding the registration of citizens (the procedure for registering Russian citizens in Russia is in this article). It is started once for each resident and is kept by a specialist responsible for storing passport data and other personal information.

The data specified in this card is transferred to a special database necessary for the operation of passport offices, housing offices and other organizations.

This card, which contains information about a specific person, may, under some circumstances, be issued upon a special application from the apartment owner and other interested citizens: government specialists will check the information and make a copy, which will be endorsed by the head of the registration authority.

Form A - is not used in today's official document flow, because

not provided for by current legal acts. It became the prototype for the current form 16.

However, in some management companies it is still in use, but is an internal document, as well as some addition to the apartment card.

After the registration authority makes a positive decision on a citizen’s application with a request to officially register his place of residence, 2 types of registration cards are filled out: forms 16 and 9.

Who fills it out?

Cards in form 16 are filled out by employees of the registration state agency, as well as other organizations in which they are used, i.e. not the citizens themselves, but persons with certain powers.

A document in Form A is created and stored by an employee of the management company who is personally responsible for internal document flow.

, sample and rules for filling out registration card form 16

The information about a person who has moved to a new address is as specific as possible:

FULL NAME;
Availability and name of citizenship;
Date of Birth;
Address of previous place of residence;
TIN (if available);
Passport information;
Information about the availability of an extract from the previous address;
Current address and place of work;
Attitude to military duty;
Does the citizen have children under the age of 14, and how many there are (+ their full name, date of birth). We have listed the documents for registering a child in an apartment in a separate article.

A sample registration card for form No. 16 can be downloaded here.

and rules for filling out the form “A” card

A form of this form contains the following information about a citizen living at a certain address:

Full name;
Nationality;
Date and place of birth;
Date of departure and place of previous residence;
Information about a valid passport;
Current address;
Specialty and work address.

Because Since this card is not used anywhere else except in management or utility organizations, the rules for filling it out are not officially established, but are determined by internal regulations.

Form 16 cards are filled out by employees of the registration government agency.

When entering the registration procedure, it will not be superfluous to know about the rules of the existing document flow between registration authorities and organizations that manage and service apartment buildings.

Indeed, in some situations, a citizen may need to obtain a copy of the registration card in order to confirm his legal right to live in a given apartment.

Is it possible to privatize part of a municipal apartment without consent, read our article.

What is it for?

The document contains information about registered and deregistered persons. Certificate of family composition, certificate of registration, registration card, extract from home book, extract from apartment records - these are all informal names.

Legislative acts have a generally accepted, official name - a registration card at the place of residence. Contains basic data on those who are registered together with the responsible tenant of the living space.

When this form is required:

Buying or selling premises.
Concluding a deed of gift for housing or shares.
To a notary when a will is made or an inheritance is received.
To children's and school institutions at the request of the administration.
When approving a loan for a large amount or applying for a mortgage.
Before being called up for active military service and liable for military service.
It is necessary to submit additional documents when applying for employment, including in the civil service.
Resettlement of responsible tenants from a hotel-type apartment, communal apartment or hostel.
For registration of subsidies and compensation for benefits and benefits for citizens of various social statuses: from the poor to government employees.

At the state level, information is necessary to establish the exact population size in the Russian Federation and adopt a budget for a new term.

Receiving Form 10

When performing certain legally significant actions, individuals may be required to provide an extract from their registration card. Such cases include:

privatization of housing;
some banking transactions carried out in relation to the home.

Important! The accounting card itself cannot be transferred to third parties (including the owner); it is only possible to obtain an extract containing the necessary information, drawn up in accordance with the requirements of the law. How to get an apartment card? If government agencies require an extract from the registration form, you should submit a request to the office that administers the public utilities of the building in which the specific dwelling is located

How to get an apartment card? If government agencies require an extract from the registration form, you should submit a request to the office that administers the public utilities of the building in which the specific dwelling is located.

To obtain the specified extract, you need to write an application in the prescribed form and submit an identity card (usually a passport) with papers for the ownership of the premises, from the registration card of which an extract or other confirmation of the legality of the applicant’s residence in the specified dwelling is required.

Form 10 and 17

The apartment card is otherwise called “Form 10”. It has the appearance of a cardboard form established by the accounting authorities. A certificate in Form 10 from the passport office provides information directly about the apartment, about the entity that owns it, as well as about persons registered or staying legally for a long time.

A certificate issued in accordance with Form 17 is also valid. It, unlike the form indicated above, contains information about all registered persons entered by an authorized official in chronological order.

Filling rules

The rules for filling out the submitted certificate are also enshrined in the 288th Order of the FMS dated 09.11.12.

The initial data, as well as all subsequent changes, are made to the form exclusively by officials of the authorities in which it is stored. The registration form must be filled out by hand, in clear letters, without blots or corrections. All fields provided in the form must be filled in.

Authorized bodies have the right to enter into the document data about people who can permanently stay in the home, but do not do this for objective reasons (being in long-term treatment, in prison, etc.). Exclusion of citizens from the list of registration certificates is permitted only on the basis of official papers.

A sample of filling out an apartment card in Form 10 is presented on our website.

What is contained in the apartment card

The registration card, in accordance with all fields of the approved form, must contain the following information.

The header of the document is its official name.

Location of the apartment (with an exact indication of the full address of the apartment building in which it is located).
Apartment number.
Square footage of the dwelling (with a division between the total area and the living area).
Personal information about the owner (tenant) of the property.
Information about the office that provides public services for the building (indicating its full name).
Information about all individuals who are registered in the home or registered at the place of long-term stay at the appropriate address (passport data, legal grounds for his residence (stay) in the specified residential property, information about the time of registration and deregistration) .

The presented document contains information about all persons who have ever lived in the apartment.

Dates of issue

To receive the submitted paper, you must submit the necessary documents and an application to the authorities authorized to issue such a certificate. As a rule, the application is considered on the day the application is submitted.

Form 16 and A registration card: sample form

It is intended for registration of persons who register at a specific place of residence. The received data is entered into a common database used by employees of passport offices, housing and communal services companies and other organizations.

FULL NAME;
Full date of birth;
Which country are you a citizen of at the time of filling out the form?
Full name of the place where the person is coming from: not only the country, but also an indication of the administrative unit (region, district, district, etc.), name of the locality, house number;
Individual tax number (identification code);
Passport details;
Extract from the previous place of registration;
The current place of work is indicated;
Liable for military service or not;
Are there children under 14 years old, how many are there, detailed information (full name, date of birth);

Filling out a unified form for the acceptance and transfer of groups of objects

The OS-1b act form consists of 4 pages.

Information contained in the introductory part of the unified form:

data on organizations concluding a transaction for the acceptance and transfer of groups of objects: full name, OKPO code, bank account details, legal address, contact telephone number;
information about the basis for drawing up the document (agreement for the acquisition of a group, an order from the manager on commissioning);
day of reflection in the accounting documentation;
title of the form, its number and date of preparation;
purposes of transfer (sale, donation, inclusion in fixed assets);
name of the organization producing the objects;
background information about the participants in shared ownership (if any).

In the OS-1b form, information about a property owned by 2 or more enterprises is recorded in proportion to the company’s share in the common property right.

And on the page of the act, in the “For reference” section, information about the participants in shared ownership is entered.

The following pages of the OS-1b act form (from 2 to 4) are presented in the form of tables.

Second page

Information contained on the second page of form OS-1b:

names of transferred fixed assets;
factory, OS inventory number, depreciation group;
year of manufacture, year of start of operation and major overhaul (if any).

The table is signed by members of the commission who receive the group of funds.

Below in the OS-1b act, the date of the activities carried out by the commission to inspect the main objects and the final conclusion are stated.

Finally, the applicable useful life of the specific property is indicated.

Technical documentation for each OS object is attached to the act; its presence is recorded at the bottom of the page.

Third sheet

The third page of the OS-1b form contains the information:

actual service life of the property, depreciation and residual value (for used equipment);
the cost of purchased objects for 1 unit and for the entire set of fixed assets;
useful life of the asset, depreciation method.

This page of the unified form OS-1b is signed by the responsible employee of the submitting organization, the date and transcript of the employee’s signature are recorded.

Important! The chief accountant puts a mark on the inventory card about the disposal of fixed assets from the balance sheet of the enterprise

Fourth page

The following information is entered on the fourth page of the OS-1b form:

brief description, characteristics of the group of transferred property;
content of precious metals in fixed assets in the object, their name, weight, quantity, item number, unit of measurement.

The sheet is signed by the receiving party.

The responsible specialist of the recipient organization affixes his autograph as confirmation of acceptance of the objects, including for safekeeping.

If an employee acts on behalf of the company under a power of attorney, then the details of the trust document are recorded in specially designated fields.

At the end of the OS-1b form, the chief accountant of the company signs for the opening of an inventory card for the OS object.

Procedure for applying the act

This acceptance document allows you to determine the condition of the equipment in the presence of representatives of both parties: transmitting and receiving.
It is drawn up and signed after inspecting the property. Reception can be carried out by an authorized official or on a commission. As a rule, the commission is convened to accept new complex equipment that requires installation, or repaired (reconstructed, modernized). In this case, it includes specialists from various professions. After the decision is made, the act can be approved by the head of the enterprise. Subsequently, the document is transferred to the accounting department, and on its basis the object is capitalized in accounting.

Organizations can use previously existing unified forms of acts: acceptance and transfer of fixed assets (OS-1), acceptance and transfer of repaired, reconstructed, modernized fixed assets (OS-2), acceptance (receipt) of equipment (OS-14), acceptance transfer of equipment for installation (OS-15). Based on them, a company can develop its own forms including mandatory details.

It should be borne in mind that specific forms are filled out in certain cases. For example, the OS-1 act is drawn up when the equipment does not need to be installed. Form OS-15 - in the case when it is necessary to install purchased fixed assets. Specialized accounting programs contain all these documents.

In addition, the contract may provide for the execution of this act in free form, which is its important part. The act confirms the fact of the transfer of equipment from one party to another

Regardless of the form, the transfer deed is drawn up one for each party. You can issue one document form for a group of objects.

Who should fill it out?

Form A is filled out by representatives of the management company or other utility organizations that register your home. This is an internal document that is not used anywhere else.

But F - 16 is issued at the “passport office” in the following cases:

When your passport is lost and you need to get a new one (or when replacing it in case of a change of surname);
If it is necessary to change citizenship.

Such a card is issued not only for every citizen of the Russian Federation, but also for residents of other countries who want to register in Russia at a specific address.

The completed form can be issued not only to the owner of the property, but also to any other residents who write an application in a free format, indicating why the F-16 card is needed and where it will be provided. And only after checking all the data for accuracy, the head of the passport office makes a copy, certifies it with a signature and seal, and hands it over to the applicant.

This service is completely free, but the validity period of a copy of the card is only ten days!

Do not confuse F - 16 with F - 9. The latter is used exclusively for registration processes, is not an accounting document and contains a minimum amount of information about a person.

We looked at the areas where the Form A registration card is used, which is actually a supplement to the apartment registration card. But the sample for filling out the registration card F16 is significantly different, since it contains a larger amount of data and serves not only for registering citizens, but also for registering them with the Ministry of Internal Affairs.