It is recommended to accompany the transfer of documents from one person to another by drawing up an appropriate receipt. This document can be used both in relations between ordinary citizens and when transferring any papers to government and commercial structures - the tax office, registration services, extra-budgetary funds, bank lending institutions, etc.
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Why do you need a receipt?
A receipt for receipt of documents is written evidence that certain official papers were transferred from one person to another.
It is permissible to use a receipt regardless of whether the receiving person is an employee of any organization or an ordinary citizen of the Russian Federation.
From the moment the documents change hands, responsibility for their safety shifts to the person who accepted them.
In some cases, a receipt for receipt of documents is mandatory (usually when it comes to government agencies), and sometimes it is voluntary, although recommended.
At the same time, it is still not worth neglecting to draw up a receipt if for some reason you need to transfer your documents to someone - the fact is that if the papers specified in the receipt are damaged or lost, they must be restored, just like paying various fines and government duties, the direct culprit will have to pay.
This is especially important if such important papers as:
- personal documents (passports, birth certificates, SNILS, INN, etc.);
- certificates of title to real estate;
- certificates of tax registration, etc.
We must not forget that in situations where disputes and conflicts arise between the parties involved in drawing up the receipt, as a result of which one of them decides to go to court, it is the receipt that becomes the official document that proves the fact of transfer of documents .
The difference between a promissory note and a cash note
Let's immediately define the concepts:
IOU
a document confirming the existence of a debt under a loan agreement.
Cash receipt
a document confirming the fact of transfer and receipt of money.
Thus, a promissory note implies more than just the transfer of funds. Things, securities and other expensive items can be transferred under this document.
In order to certify the existence of a debt to the borrower, it is necessary to draw up a promissory note. A cash receipt should be drawn up if you need to confirm the transfer of funds as repayment of debt under a loan agreement.
When is the document most often used?
There are many circumstances under which it is necessary to transfer any documents into the wrong hands:
- registration at place of residence;
- purchase and sale of real estate;
- interaction with tax authorities on various issues;
- transfer of the right to represent one’s interests in various institutions to another citizen;
- obtaining a loan from a bank, etc.
It must be said that sometimes the transfer of documents is formalized by an act of acceptance, but usually this practice is used in relations between legal entities (enterprises and organizations), although the essence and structure of both documents are for the most part very similar and they have almost equal legal force.
A note to school from parents about missing school for family reasons: sample
Family circumstances can also be the reason for unplanned absence from school. Such a document exonerates the student and gives him an official “time off.”
What family circumstances may be:
- Traveling outside the city
- Death of a relative
- Lack of parents who could look after a small child.
- Big family celebration
- Parents feel unwell (need help)
- Cultural event
IMPORTANT: The rules for writing such a note are the same as for a note “for health reasons.”
Example note:
Dear Olga Vladimirovna!
My son, Vladislav Petrov, was absent from school on 11/18/17 and 11/19/17 due to family circumstances.
11/20/17 Petrova Inna (mother) signature
Note about the child’s absence from school due to family reasons
Do I need to get it certified by a notary?
The obligation to certify a receipt for receiving documents from a notary is not stipulated in the legislation of the Russian Federation, therefore, in each case, the parties independently decide whether they need to do this.
We will only note that the fact of having the autograph of an employee of a notary office gives the receipt significant significance, so it should not be neglected, especially if the documents are not transferred to official government bodies, but into the hands of a citizen of the Russian Federation.
The only inconvenience here is time and additional cash costs.
An example of a note from parents for summer practice at school
Summer internship is required after completion of the academic year. Practice, like every school day, is recorded in a journal and missing any day must be accompanied by an official excuse. A note from parents to the class teacher is suitable for this.
Example note:
Dear Maria Ivanovna!
My daughter, Kristina Butova, a student in grade 8-A, will not be able to attend summer practice from June 11 to June 13 for a good reason (leaving the city).
06/10/17. Butov Viktor Sergeevich (signature) dad
Witnesses. Are they necessary?
Some people, when transferring their documents to someone, prudently enlist the support of witnesses. These can be any uninterested persons (adults and capable), information about whom is also included in the receipt (their full name, passport details and registration address).
With their signatures, the witnesses confirm that certain papers were transferred in exactly the quantity and condition indicated in the receipt.
Thus, in a certain way, witnesses perform the role of a notary.
A note to school from parents about missing school for health reasons: sample
A child may miss classes at school due to poor health or an illness that does not require hospitalization or see a doctor (runny nose, allergies, etc.).
Example of a note to the class teacher:
Dear Valentina Sergeevna!
My daughter, Ivanova Maria, a student of grade 5-B at secondary school No. 7, was not present at classes on October 17, 2017 due to health problems.
10/18/17. Ivanova K.V. (signature)
Note to teacher about child's poor health
How to create and issue a receipt
If you need to draw up a receipt for receiving documents, use the tips below and pay attention to our sample.
General information
A receipt for receipt of documents is formed in simple written form in any form on a regular sheet of paper or on a unified company letterhead (if documents are accepted by a state or commercial organization).
It is also possible to print the receipt on a computer, but if we are talking about individuals, then this method of execution is not the best, since in the event of disagreements between the parties, it will be difficult to conduct a handwriting study.
Contents of the receipt for the transfer of documents
- The contents of the receipt must include:
- date and place of its compilation;
- last name, first name and patronymic of the person who accepts the documents, his passport details, registration address and place of residence;
- in the same way, information about who is giving the papers is entered in the receipt.
- Next, enter the type of documents being transferred - here it is important to write not only their name, but also the number (if any) and other identification characteristics - if desired, this part of the form can be formatted in the form of a table.
- It is also important to note for what purposes the documents are transferred, in what quantity and on how many sheets, as well as when they should be returned to the owner.
- Finally, the receipt should be certified by the autograph of the person who takes the documents (in this case, you need to make sure that the signature matches the one in his passport) and the signatures of witnesses, if they were present when the documents were handed over.
The receipt, as a rule, is made in a single copy and remains in the hands of the person who transferred the documents. After the papers are returned, in order to avoid further misunderstandings, the receipt should be given to the person who wrote it.
What is a receipt and why document it?
A receipt is a written certification of the fact of transfer of funds from one person to another. In the event that financial disagreements arise between the lender and the borrower, this document will serve as proof of the transfer of money and will also confirm the terms of the loan.
The receipt is not a mandatory document. However, if the lender doubts the borrower’s integrity, it is recommended to document the transaction.
The receipt for the transfer of money does not have strictly established forms. Depending on the circumstances, the receipt may be:
- Subject - the text of the document indicates the purpose of the loan.
- Pointless - there is no clear goal (only the loan amount, conditions and repayment period are indicated).
- Notary certified.
- Handwritten or typed.
Experts recommend making a receipt in writing (by hand). Firstly, it is easier to identify the author of a document by handwriting. Secondly, if the parties to the transaction have a conflict regarding the return of the amount of money, the receipt will be excellent evidence in court.
In accordance with Art. 808 of the Civil Code of the Russian Federation, a loan agreement between individuals must be concluded in writing if its amount exceeds 1000 rubles. If the lender is a legal entity - regardless of the amount.
Important: in accordance with paragraph 2 of Art. 163 of the Civil Code of the Russian Federation, the receipt does not have to be certified by a notary. Only the loan agreement is subject to mandatory certification. In this case, the receipt comes as an attachment to it.
In what cases is an explanatory note about a child’s absence from an educational institution submitted?
Let's look at common cases of filing such a document. This is a missed school day due to:
- slight malaise;
- departure;
- participation in sports competitions, Olympics and other events;
- visits to a medical facility;
- extracurricular activities;
- for other reasons related to family circumstances.
LAWYER SECRETS
The signature should be like in a passport and preferably not short. This is necessary in case a handwriting examination is carried out if the debtor in court denies writing the receipt. If the signature is small, then experts, as a rule, cannot answer the question posed by the court as to who owns this signature on the receipt, due to the limited scope of the research object.
I, Maxim Khadirovich Isoyan, born October 25, 1981, residing at the address: Kurgan, Glinki village, Zarechnaya street, 12, registered at the address: Kurgan region, Vargashinsky district, urban-type settlement Vargashi, Matrosova street, 20, holding a passport series 60 04 number 808977, issued by the Department of Internal Affairs of the Vargashinsky district of the Kurgan region on May 20, 2004, unit code 452-003, received from Denis Valerievich Kolosov, born November 11, 1984, who has a passport series 37 04 number 808977, issued by the Department of Internal Affairs of the city of Kurgan, Kurgan region 27 March 2004, division code 451-001, living at the address: Kurgan, st. Prigorodnaya, 122, a sum of money in the amount of 16,500 (Sixteen thousand five hundred) rubles 00 kopecks, and I undertake to return to the latter no later than
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Documents for a transaction with a client:
- The contract is the beginning of the transaction. In it, you and the client determine the terms of cooperation: what, for what price and in what time frame you do. If the client is a regular one, you can draw up one agreement for several transactions.
- The invoice contains the amount to be paid, a list of goods and services and the bank details of the seller. This is an optional document, but is usually used for convenience.
- A cash receipt, sales receipt or strict reporting form confirms payment. Give them to the client who pays in cash or by card. When paying by bank transfer, payment is confirmed by the payment order.
- Invoice is a document that the supplier issues to the buyer when shipping goods.
- An act of provision of services or completed work is a document that the customer and the contractor sign based on the results of the provision of services or completion of work.
- Invoice - usually issued by individual entrepreneurs and LLCs using the general taxation system, because they work with VAT. In rare cases, invoices are issued using the simplified tax system and patent - read more about this in the article.
- UPD replaces the act/invoice + invoice.
