Cadastral passport for an apartment in 2022: how and where to get it

Pravozhil.com > Real estate registration > What is a cadastral passport for a separate room in a building?

When property disputes arise, it is often necessary to prove the legality of the right to own or dispose of a particular property. The presence of a cadastral passport for the premises in the building helps to prove these provisions.

But what advantages does a cadastral passport for premises in a building provide? What does it contain and where can I get it? Alas, today the legal literacy of the population is not so high, and this article will help beginners.

Main purpose

Citizens who have never dealt with real estate transactions are unlikely to know what a cadastral passport for an apartment is. Many people have heard this name, but not everyone can explain why and who needs this paper.

In the Russian Federation, all real estate must be registered with the State Cadastre. That is, each apartment is assigned a special individual number. This figure, as well as other characteristics, are reflected in the cadastral passport (extract). It confirms ownership of residential real estate and allows you to carry out any transactions with it.

Contents of the document

To become the owner of real estate, you must enter data about the property in the national register. Without this, even title documents do not provide full ownership rights.

Obtaining a cadastral passport will be required in the following cases:

When it is necessary to put the house into operation in new buildings. Receipt of this document confirms that it can be used for its intended purpose.
For a building that was built no later than 2013, you can obtain such a passport at the request of its owner.
In other cases, the basis for extradition may be a statement from an interested person.

If we are talking about self-construction, then before registering it, it is necessary to legitimize the object.

The cadastral passport contains all the essential characteristics. Here you can find the following data:

When there is a building cadastral number, this guarantees the presence of a passport. Using this details you can get all the necessary information about him.
The type, purpose, number of floors, and total area of the building are indicated.
The document contains the cadastral value of the property.
Owner information provided.

The document contains a graphic part. It records the situation in the adjacent territory, as well as the plans of all premises. In this case, there must be a separate document for each floor. This data is prepared by the cadastral engineer who carries out the paperwork.

Cadastral passport for an apartment: what is it?

A cadastral passport is a document confirming that the property is registered in the State Cadastre. The paper also contains important information about the cadastral value. This indicator reflects the monetary equivalent to which the state equates each property. Based on the established cost data, the following are formed:

property taxes;
payments for using the apartment;
notary services for real estate transactions;
payment upon entry into inheritance, etc.

Every five years, the established value of the property is reviewed and a new value is entered into the State Cadastre information and extract (at the owner’s request).

What does a cadastral passport for an apartment look like?

The cadastral passport for an apartment in a new building or a house belonging to the secondary real estate market consists of two A4 sheets:

the first one contains basic information on the residential property;
the second contains graphic information.

Let's take a closer look at the data contained in the extract:

individual number of the property assigned upon registration;
location of housing (address);
year of construction;
number of storeys;
purpose and type of real estate;
apartment area;
the cost of the apartment (calculated based on the size of the living space, taking into account market prices for real estate);
number of balconies (if available);
date of the last inspection of the living space.

On the second sheet of the statement there is a graphic image of the apartment. The figure shows the shape of the housing, all premises (living and auxiliary), and also indicates the area of each room.

Sample of two pages of a cadastral passport:

Do I need a cadastral passport for an apartment?

To understand why a document reflecting State Cadastre information is needed, you need to list government procedures that cannot be carried out without providing this document:

Registration of ownership rights to a new building.
Registration of transfer of ownership in Rosreestr (for secondary housing).
Concluding a loan agreement for the purchase of real estate.
Checking the legal purity of the apartment during negotiations with buyers.
Legalization of redevelopment or refurbishment of living space.
Litigation regarding residential premises (eviction, challenging inheritance, etc.).

What documents are needed to obtain a technical passport?

The legislation establishes the following list of mandatory documents:

Passport or any other identification document.
Certificate of ownership, lease agreement, inheritance documents, and so on. They must confirm that the applicant has all the grounds to obtain a registration certificate.
If a registration certificate is required to register ownership of a house after completion of its construction, the appropriate permit must be submitted.
In a situation where the registration certificate is issued not by the owner of the apartment, but by his authorized representative, a document is required confirming that such a person has authority (power of attorney).

How and where to get a cadastral passport: step-by-step instructions

The procedure for obtaining an extract from the State Cadastre is similar to the preparation of other important papers:

contacting the necessary authority;
payment of state duty;
provision of a package of necessary documents from the owner;
waiting for readiness;
receiving the document in hand.

Let's take a closer look at the process of obtaining an extract from the State Cadastre and the government agencies that perform this function.

Cadastral passport for an apartment: where to get it

Contacting the local branch of Rosreestr is the option that first comes to mind if you need to obtain information on real estate and an extract. A visit to these government agencies allows you to obtain the necessary information from the State Cadastre as conveniently and comfortably as possible. The advantages of contacting Rosreestr are:

speed of consideration of the request and generation of the required document;
lack of queues (explained by the core activities of government institutions);
the opportunity to fill out the missing documents on the spot to obtain a cadastral passport for the apartment (read on what documents are needed).

The only drawback is the need to apply only on weekdays and at a certain time (Monday-Friday, from 9 a.m. to 6 p.m.). This schedule is not always convenient for the working population.

Where to get a cadastral passport for an apartment: alternative options

In 2022, citizens who want to receive the necessary paper with information from the state cadastre have several alternative options available:

Obtaining a cadastral passport for an apartment at the MFC. They also work on Saturdays. But since MFC employees issue not only extracts from the State Cadastre for apartments, but also provide a wide range of public services, you will have to wait your turn.
Registration of the document on the Rosreestr website. Allows you to receive the necessary services around the clock, without weekends and holidays.
Cadastral passport for an apartment through State Services. To receive services online, you will need to register and identify yourself (at MFC branches).

How to obtain a cadastral passport for an apartment

For each of the available methods of obtaining an extract from the State Cadastre for an apartment, there is its own algorithm of actions:

In a government agency. Citizens must first prepare a complete package of documents and also pay a state fee. A responsible employee of the MFC or Rosreestr will help you fill out the application for an extract.
Through the Internet. You will need to fill out the online application form yourself, enter the details of the available documents, and also pay the fee in any convenient way (transfer from a card, electronic money, etc.). You must select the document format to receive (hard copy or electronic version). After the application has been verified and the requested document is ready, the applicant will receive a notification by email about the date of receipt of the paper. On the day you receive an extract from the State Cadastre, you will need to have the original documents specified in the online application with you.

Documentation

To obtain a cadastral passport you need to provide the following package of documents:

Statement;
Passport;
State duty;
Title documents (DKP or DDU with an act of acceptance and transfer of an apartment for a new building, privatization agreement, donation, inheritance, etc.);
Technical plan;
Power of attorney (if required).

How can I view a statement showing the area and boundaries of a building?

Only property owners can use the service of registering a cadastral document; strangers cannot order this document. There are three ways to view the USRN extract:

through the Multifunctional Center;
Public services;
directly at the cadastral chamber or Rosreestr.

MFC and Rosreestr

You need to provide a package of papers to the MFC or Rosreestr (see above), wait until department employees check their accuracy, and receive the necessary extract. The owner is assigned a separate day to receive it or the paper is sent by mail.

Public services

To obtain an extract from the Unified State Register of Real Estate through the State Services portal, you need to do the following:

Register on the State Services portal and log in with your account.
Find in the catalog of services - Authorities - Rosreestr - Providing information from the Unified State Register of Real Estate.
Fill in information about the owner of the property and information about the object. Send a request to Rosreestr.

The order status can be viewed in the My orders section in your personal account. When the request is approved, the applicant is sent an extract in electronic format.

The deadline for issuing an extract through State Services is considered not from the moment the request is submitted, but from the moment the application is received by the government agency.

This method is convenient because you can track the status of order processing in your personal account. An extract may be refused in two cases:

if the applicant is not the owner of the property for which he is going to issue an extract;
or he does not have title documents for the property.

How much does it take to get a cadastral passport for an apartment?

The length of time you wait for the required paper to be ready directly depends on the chosen method of receipt:

Rosreestr. From the moment of contacting the government agency, it will take about 5 days before the applicant receives a notification that the paper is ready (phone call or SMS message).
MFC. If a citizen uses, he will be able to receive an extract in 7-8 days. The extension of the period occurs due to the fact that the existing applications are taken by MFC employees to Rosreestr to be filled out, and then picked up and handed over to the recipients themselves.
Online. The paper version will be available within 4-5 days from the date of application. If you order an electronic version of an extract from the State Cadastre through State Services or the Rosreestr website, you can receive it in 1-2 days.

If the property is registered with the State Cadastre for the first time, the period for preparing the extract will be at least 20 days.

Price: how much does a cadastral passport for an apartment cost?

Sometimes it becomes necessary to obtain a cadastral passport for an apartment. The price will depend on whether the living space is being registered for the first time or whether the owner needs a copy of an important document for the apartment:

Initial registration with the State Real Estate Cadastre (GKN). Receiving an extract is the end of a long work with the participation of BTI employees. The total cost of expenses in such a situation varies from 3 to 10,000 rubles (services of a BTI specialist + state duty at each stage of the procedure).
Obtaining an extract for real estate registered with the State Property Committee. To register and receive a document, you only need to pay a state fee of 200 rubles for individuals and 600 rubles for legal entities.
An electronic version of a document containing information from the State Cadastre costs 150 rubles for ordinary citizens and 300 for representatives of companies and organizations.

Collection of documents

Before going through the procedure, you need to prepare a package of necessary documents. When a building needs to be put into operation, a technical plan will need to be prepared for it. This work is entrusted to a cadastral engineer. The document can be ordered from.

Specialists will not only draw up the document, but also, at the client’s request, can go through the entire procedure for obtaining a cadastral passport.

When the required document is prepared, an electronic copy will be required. It is necessary that a technical plan for the building be prepared in the appropriate form for submission to Rosreestr. To complete the registration, you need to write an application to register. The duration of the procedure does not exceed 7 days.

When the house registration procedure takes place, the following is taken into account when preparing the document:

Registration of a passport may require taking into account data on other real estate objects. This could be, for example, neighboring plots of land.
The plan must reflect objective data, but at the same time comply with the design documents on the basis of which construction was carried out.

Drawing up the document in question is a responsible procedure. If a mistake is made, this may lead to a refusal to put the building into operation. In this case, you will have to correct the mistakes made and go through the procedure again. Therefore, for this purpose, it is important to choose someone who has the necessary level of professionalism. In our company, there are almost never failures when carrying out such work.

Regardless of the year of construction, the procedure for registering houses will not be different. Buildings that were put into operation before 2013 must fully undergo the procedure for obtaining a cadastral passport. The basis for starting work is the presentation of title documents.

If you need to obtain an extract for a building already included in the register, it is enough to submit the appropriate application. The national database of real estate objects is open.

Validity period of the cadastral passport

The validity period of the cadastral passport for an apartment is not limited. Once received, a real estate document does not lose its relevance over the years (in the absence of redevelopment and re-equipment inside the residential premises).

Important! Once every five years, the value of all real estate objects registered with the State Property Committee is assessed. The value of real estate objects changes in accordance with current market prices.

If the extract from the State Cadastre has not been changed for a long time, problems may arise if it is necessary to use information about the value of the property indicated in this document. There are two options to solve the problem:

get a new document;
You can order an extract from the cadastral passport for the apartment about the cost as of the current date.

The document contains a column indicating the date of the last examination. This number is the starting point for the 5-year cycle. It is enough to periodically check your real estate documents in order to replace them on time at an affordable price (200 rubles state duty for individuals).

Do I need a registration certificate for a house when selling it?

According to Law 221-FZ, which came into force on March 1, 2008, a technical passport may not be used for the sale of real estate. This requires a cadastral passport . It also contains the same data as in the registration certificate.

When selling, a technical passport is needed only to compare data; most often the area varies - and this is a gross error in the documents. Also, do not neglect the correspondence of the actual layout with the drawing in the technical passport; illegal redevelopment may hide here.

In addition, without this document you cannot:

Get a mortgage from a bank;
Divide when receiving an inheritance;
Separate out shared ownership from it.

Considering the information received, it becomes clear that the technical passport for the house is considered the main document. This is especially true for such moments when it is necessary to carry out a purchase/sale, donation, inheritance or exchange.

How to make changes and get a copy

Changes to the cadastral passport of an apartment are made upon the personal application of the property owner. The reason for changing the document is any metamorphosis that has occurred with the apartment:

redevelopment;
change in area;
renaming an object;
postal address;
change in non-address characteristics;
transfer of ownership, etc.

In addition, the need to change an extract from the State Tax Code issued earlier may arise if errors or inaccuracies in the information are discovered. For example, a mismatch in the address and/or identification number of a residential property.

The most comfortable and convenient way to make changes to the State Cadastre is to fill out an online form on the Rosreestr website. The action algorithm looks like this:

Collection of necessary documents.
Scan each of them to obtain an electronic version.
Payment of state duty in accordance with the established tariff.
Scanning a payment receipt.
Registration on the Rosreestr website and choice;
Filling out an application on the official website of Rosreestr.
Application of scans of documents and payment invoices.
Waiting for the application to be reviewed and a decision made.
Receive confirmation of changes made.

How to restore a cadastral passport for an apartment

Restoring an extract from the State Cadastre for an apartment is necessary in the following cases:

loss or theft of real estate documents;
damage (filled with liquids, torn, painted by children, etc.);
ink fading;
deterioration of paper from old age;
softening, etc.

Important! In all cases, except for the loss or theft of documents, it is necessary to urgently replace them while specialists from the State Cadastre or Rosreestr can sort out the information written in the old passport.

In the absence of an extract, the document is restored only after measurements of the living space by specialists are carried out. This process is long and expensive, so it is important to treat the document with care, trying to keep it in decent shape.

If you order the restoration of an extract from the State Cadastre for an apartment, it means you are its legal owner. Other persons do not have the right to such actions. If the property is in shared ownership and there is a need to restore the passport, the consent of the remaining owners must be provided in writing.