According to Federal Law FZ-218, the only confirmation of the termination or emergence of the right to a property is an extract from the Unified State Register of Real Estate.
Consequently, absolutely all real estate data is stored in this database. If you need to find out whether there are encumbrances on a property - a mortgage, pledge or arrest, then you need an Extract from the Unified State Register of Real Estate about the main characteristics and copyright holders of the property.
Extract from the Unified State Register of Real Estate about the property and owners
What is GKN?
The State Real Estate Cadastre is an information base containing data on all objects on the territory of the Russian Federation - plots and real estate objects.
GKN is a division of Rosreestr.
Main goals:
- Keep records of objects;
- Monitor borders;
- Carry out land surveying;
- Conduct an assessment of the value of objects.
In the process of accounting and registration of objects, an individual plot number is assigned, which contains data about the object, including its size and the material from which it is made, or the type of land on which it stands, as well as its value.
The specified number is called cadastral, since the basis for its formation is cadastral data on the location of real estate.
- The number is the basis for calculating the cost of the object and its justification.
- The number is confirmed by the fact of its registration.
- The number allows you to find out additional information about it.
Basically, cadastral numbers are of interest to potential real estate buyers, since with their help you can obtain comprehensive information about the property, including its official value.
Once every 5 years, the State Property Committee re-evaluates objects and re-evaluates their value. However, documents issued by the State Property Committee have an unlimited status, except in cases where the data of the object have been changed: redevelopment, division of the site, increase in the site, etc.
The concept of a registration number, why it is needed
A registry number is a unique permanent digital code that is assigned to a specific property during assessment and land surveying procedures. Using it you can find most of the information that is entered into a unified state database. It is entered into the cadastral passport, which is issued to the owner of the plot and contains the following information:
- individual number;
- Full name of the owner, his date of birth;
- exact location of the property, address;
- the exact area of the plot or apartment;
- register value;
- form of ownership;
- date of registration with the state;
- full characteristics, detailed plan of the property;
- possible restrictions, responsibilities associated with the site.
Private, state and municipal plots have a registration number.
In what form can I obtain information from the State Property Committee?
Depending on the situation: buying a house or selling it, resolving disputes with neighbors regarding the boundaries of a plot, etc., you may need certain data about the object. In this regard, the GKN provides the opportunity to obtain information in several forms, each of which differs in the volume of data and its privacy.
Cadastral passport
It is the main document reflecting data about the object. The legal significance of a passport is that in its absence it is impossible to conduct real estate transactions. Those. a passport is one of the required documents provided to register the transfer of ownership of an object.
Contains data on forms B1-B4:
- Cadastral number of the object . The number is unique and it contains the basic and main information about the site, house or apartment. The basis for generating the number is cadastral data: region, district and quarter of the location of the real estate (address).
- Information about dimensions (area);
- Material from which the building/apartment is made;
- Year of construction;
- Cadastral value.
Having structured the data according to forms, you can present it in the form of a table:
| No. | Form number | Content |
| 1 | 2 | 3 |
| 2 | IN 1 | Data about the object contained in its number - address and category of land, as well as information about the owner, cost, area, etc. |
| 3 | AT 2 | Site plan with a diagram, if land surveying was carried out. Otherwise, data in form B.2. will not be. |
| 4 | AT 3 | Information about the restrictions associated with the use of the object. For example, for land plots, there are restrictions related to the location of the object in a protected area, water protection zone, etc. |
| 5 | AT 4 |
- It is worth noting that only those objects that have been registered with the state registration authority - in the Rosreestr branch at the location of the object - have a passport. Otherwise, when applying, the object is first registered, and then its cadastral passport is drawn up.
Amendments to the legislation provide for the mandatory inclusion of data on the boundaries of the territory for plots in the passport. Without this information, it will be impossible to carry out any manipulations with the site related to its sale. This amendment will come into force in 2021. For this purpose, since 2015, Rosreestr has been conducting a total revision of borders.
Cadastral extract
It is formed on the basis of the data specified in the information base of the State Tax Committee. Roughly speaking, it duplicates the information specified in the passport. However, the extract contains complete data about the object. The list of information required to be provided is compiled by the customer independently.
- Information from the extract is necessary for carrying out land surveying work, as well as for clarifying the boundaries of the site in case of disputes.
The information in the extract is provided using forms KV.1-KV.6.
Having structured the data according to forms, you can present it in the form of a table:
| No. | Form number | Content |
| 1 | 2 | 3 |
| 2 | KV.1 | Data B.1 of the passport |
| 3 | KV.2 | Data B.2 of the passport |
| 4 | KV.3 | Data on the internal boundaries of the site, if it is divided. To be filled in if land surveying has been carried out. Otherwise - data in the form KV.3 - KV. will not be. |
| 5 | KV.4 | |
| 6 | KV.5 | Data on the boundaries of the site, as well as basic information about the neighbors: numbers, information about the owners, etc. |
| 7 | KV.6 | Data on border turning points using a dual coordinate system. |
The main purpose of the extract is informative.
- Available for receipt even for those categories of objects that are not registered with Rosreestr. However, in this case, the extract will contain information only about the location of the site and its boundaries, as well as the fact that the object is not registered.
Cadastral plan of the territory
Contains information about the site, as well as objects located on it. Those. these are forms B.2. and KV.2. passports and statements.
It is mainly used by engineers to carry out cadastral and land surveying work; therefore, it is not particularly significant for other categories of persons.
- The legal significance of the territory plan lies in the fact that without it it is impossible to formalize ownership of land or an object, as well as to register it in the cadastral register.
The plan reflects to the smallest detail all the objects located in the described territory. The required attribute is an image with a clearly reflected boundary of the site.
The information in the extract is provided using forms KV.1-KV.6.
Having structured the data according to forms, you can present it in the form of a table:
| No. | Form number | Content |
| 1 | 2 | 3 |
| 2 | KV.1 | Data B.1 of the passport |
| 3 | KV.2 | Data B.2 of the passport |
| 4 | KV.3 | Data B.2-B.4 passport |
| 5 | KV.4 | Detailed close-up diagram of each part of the site. |
| 6 | KV.5 | KV.5 extract data |
| 7 | KV.6 | KV.6 extract data |
Cadastral certificate about the cadastral value of the property
A document drawn up according to the sample, reflecting the cost of the object.
- First of all, the cadastral number contains the value of the object. Since the number reflects information about the region, district and quarter, the territory on which the property is located. This is extremely important information when purchasing a plot of land or a country house, since the fertility of the soil directly depends on its location.
The certificate is issued for each of the objects separately. Those. if there is a house on the plot, then a certificate for the plot itself and the house located on it will be drawn up separately.
Data on the value of the object is updated every 5 years. However, in legal transactions, certificates whose validity does not exceed 1 year are accepted.
Copies of documents on the basis of which the information was entered into the State Property Committee
These could be:
- technical or boundary plan,
- administrative resolution on the basis of which a change in the permitted type of use of the land plot was made
- a document confirming the legality of changing the purpose of the premises or building,
- a document with information about the owner or address of the property, etc.
How to obtain an extract from the Unified State Register of Real Estate through the MFC: instructions
For some, it will be more convenient to come to the MFC in person. First, on the website of the Center in your region, familiarize yourself with the documents, the cost of the service, and the deadline for issuing an extract.
STEP 1. Collecting documents
In order to contact the MFC to obtain a certificate of cadastral value, you need to collect a package of documents:
- applicant's passport;
- power of attorney, notarized, if received by a representative of the applicant;
- representative's passport;
- receipt of payment of state duty (at the discretion of the applicant);
- completed application.
STEP 2. Come to the MFC
You can fill out a request for information locally. Be careful and careful: the application is filled out on 5 sheets in block letters without blots or errors.
STEP 3. Receive a receipt
After the MFC employee accepts all the documents from you, he must issue a receipt that he has received the necessary papers. He will also schedule a follow-up visit to issue an extract.
STEP 4. We pick up the finished document within the specified period.
Obtaining information from the State Tax Committee online
Modern technologies allow you to have access to information of interest online. Rosreestr is no exception. On the portal of a government agency, anyone can obtain general information about the object. However, only non-private information is presented there.
- To obtain information that is secret, you must leave an advisory request. State Control Committee employees study the data attached to the request, as well as its validity, and provide information within the established time frame.
Request for information from the State Property Committee on the Rosreestr portal
To obtain information from the State Property Committee on the Rosreestr portal you must:
- Go to the public services portal, select the administrative body - Rosreestr.
- Then, by going to his website, in the “Services” tab, select the “Reference information on real estate online” function.
- The search for objects is carried out using several data, including address. You must enter the address of the object of interest in the field.
- In the information window, the user will be presented with data about the object of interest - a site or a capital construction project.
To obtain additional information reflecting individual characteristics of the object: footage, information about the owner, etc., you need:
- Go to the public cadastral map of Rosreestr, located in the “Services” tab.
- Enter the address details of the site/capital construction site.
The advantage of this method is:
- No queues;
- Information is provided free of charge;
- Information is provided instantly.
Who can receive an extract and how - the procedure for obtaining an extract from the Unified State Register
The information listed above is open. Anyone can receive them without any problems. You can view it on the EGRN.Reestr portal.
However, access to some information is still limited. It can only be recognized by the owner of the property, his authorized representative or notaries. For example, details of title documents, general information about the rights to real estate of a particular person, the fact that the owner of an apartment or plot is declared incompetent.
An extract from the Unified State Register can be ordered in several ways: at the offices of Rosreestr, at the MFC, by on-site service, through the government services website and third-party online services. The most convenient way is to go to the MFC or get information on the Internet. It will be a paper version or electronic, it doesn’t matter. Both have the same legal force.
Payment for information from the State Tax Committee
Depending on the type of customer - legal entity or individual, the cost varies:
| No. | Name of service | F | YU | F | YU |
| Paper form | Electronic form | ||||
| 1 | 2 | 3 | 4 | 5 | 6 |
| 2 | Passport | 200 | 600 | 150 | 300 |
| 3 | Extract | 400 | 1200 | 150 | 300 |
| 4 | Plan | 800 | 2400 | 150 | 300 |
| 5 | Technical plan | 800 | 2400 | 250 | 500 |
| 6 | Others | 200 | 600 | 50 | 100 |
Reasons for not having a number and what it means
An individual code may be missing after receiving an inheritance or after receiving an outdated state act for a certain area.
The Registry Chamber is responsible for the supervision of all registered plots, land surveying, and other related operations. The legislation does not oblige property owners to register it and subsequently receive an individual code. But its absence means that land surveying (determining the exact boundaries and area) and legal certification of ownership of the site were not carried out. This may lead to:
- Inability to conduct any transactions. For example, sale, exchange, donation, inheritance.
- Challenging property rights by third parties or local administration.
- Refusal to provide loans and mortgages secured by real estate.
- Refusal to insure real estate objects located on the site.
