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Today, citizens of the Russian Federation often have to contact specific government agencies that may require certain certificates. At the same time, it should be noted that by order of the Ministry of Internal Affairs of the Russian Federation dated December 31, 2021, the responsibility of the management organization/homeowners association/housing cooperative in issuing certificates f. No. 7 and f. No. 9 lost force and from April 17, 2019, the Administrative Regulations began to be used.
Instead of the listed documents, address and reference information is issued free of charge by the relevant government agencies related to the migration service.
Downloads:
Purposes of obtaining a certificate of family composition
There are many life circumstances when a citizen is required to confirm residence in a particular place, with the provision of a document on family composition.
Today, in connection with the abolition of issuing such a certificate, address and reference information is provided, taken into account by the relevant departments at the citizen’s location within the borders of the Russian Federation.
A citizen’s appeal is serviced by the Migration Service of the Ministry of Internal Affairs of the Russian Federation, under the following circumstances:
- The citizen submitted a request to receive address and reference data to study information about himself.
- A citizen sent a request for the issuance of address and reference data in relation to another citizen.
- The citizen sent a request to correct erroneous information about himself.
To purchase such a document, you will need to use the city services portal where residents are registered. The purpose of obtaining such a certificate is:
- Assigning benefits to large and low-income families.
- Certification of the possibility of a transaction when concluding an agreement for the sale and purchase of residential space.
- Information about the citizen’s discharge or registration from the living space.
- Evidence in court, in inheritance, housing or divorce disputes.
For clarity, below is a table explaining the purpose of obtaining the document.
Contents of the paper confirming the registration address
Help on f. 8 has the following content:
- Full name of the person in whose name it is issued - the minor tenant, his date of birth;
- type of registration, from when it is valid;
- apartment address;
- a list of all those who are still registered at this address, their dates of birth, their parentage, type of registration and when it occurred;
- name and details of the reason for moving into the apartment;
- how many rooms are there in the apartment, their area;
- where the child’s registration paper is provided;
- date of issue;
- Full name and signature of the official who issued the document, contact details.
Without the seal of the authority that issued certificate 8, the paper will not be valid.
Where can I get a certificate of family composition?
As noted at the beginning of the article, the issuance of such certificates was canceled by order of the Ministry of Internal Affairs of the Russian Federation dated December 31, 2021.
Instead, address and reference information is provided that is requested by the relevant services. At the same time, today there are several institutions that have the right to issue such information. Such a document can be requested first of all from the migration department, as well as from the MFC, the passport office, the housing office, the cooperative, etc. Registration of such an extract is free.
In a number of cities of the Russian Federation, it is possible to order such a document through Internet resources. However, such a service can only be used if the relevant institution has its own resource on the Internet.
Sometimes, the institution to which an individual applies may request an extract from the archive on family composition, which is issued by a housing cooperative or BTI.
What documents are needed to obtain a certificate of family composition?
The form for address and reference data is officially approved by the legislation of the Russian Federation.
At the same time, various forms of such a document have been established: Form No. 1. The specified document displays information about the subject registered for permanent or temporary residence. A document is provided when concluding a purchase and sale agreement to prove that there are no registered third parties on the living space.
Form No. 2. The form displays the registration of one specific citizen. Such data is sometimes provided by the seller when selling real estate to the buyer instead of f. #1 to trick him.
Form No. 3. This sample form displays information confirming the absence of registration of the specified persons in the apartment.
Form No. 7. This is an accompanying document describing the characteristics of the living space (number of floors, area, number of rooms, height to ceiling, time of major repairs, time of construction, wall material, etc.).
Form No. 9. This certificate is an extract from the house register. This document is requested most often, as it is necessary for the acquisition of benefits (grants, subsidies), maternity capital, when requested by the courts, etc.
Form No. 12. The form displays data on individuals registered in a specific apartment for any situation, with the right to further claim the living space. These include persons serving a sentence, serving in the armed forces or leaving due to temporary relocation, etc.
To purchase address and reference information, you will need to provide the following documents:
- Request for the issuance of a document. A request form for receiving address and reference data can be purchased at the place of application or downloaded at the end of this website. If an institution requests payment for providing such a certificate, then this refers to illegal actions. However, purchasing an extract from the archive is a paid service.
If the applicant does not collect the requested extract within 3 days, the document will be returned to the archive. If you request such an extract again, you will have to pay again.
The institution does not have the right to refuse to issue address and reference data. However, some institutions sometimes refuse this service if a person has a utility debt, thus forcing him to pay off his debts.
At the same time, the legislation of the Russian Federation provides for circumstances that allow responsible government agencies to refuse to issue such a certificate. Such circumstances include:
- The applicant has no rights to purchase the document.
- Not all materials necessary for issuing such a form have been presented.
- A third party applied without having a notarized power of attorney.
- The supporting materials are unsatisfactory and unreadable.
- There were suspicions of falsification of the data presented.
- The person did not apply at the place of registration.
If the issuance of such a document is refused, the applicant is sent a written notice indicating the reason for the refusal.
WHAT TYPES OF CERTIFICATES CAN AN EMPLOYEE REQUIRE?
Employees may need different certificates. Vary depending on the purpose, content and place of provision. In this article we will look at examples of the most popular certificates.
The obligation to issue certificates to employees is established by the Labor Code of the Russian Federation.
Extract from the Labor Code of the Russian Federation
Article 62. Issuance of work-related documents and their copies
Upon a written application from the employee, the employer is obliged, no later than three working days from the date of filing this application, to issue the employee a work book for the purpose of his compulsory social insurance (security), copies of documents related to work (copies of orders for employment, orders for transfers to another job , order of dismissal from work; extracts from the work record book; certificates of wages, accrued and actually paid insurance contributions for compulsory pension insurance, period of work with a given employer, etc.). Copies of work-related documents must be properly certified and provided to the employee free of charge.
To this list it is worth adding a certificate of income of an individual in form 2-NDFL[1]. This certificate is most often issued when an employee is dismissed; the accounting department needs it to determine the amount of tax deductions. In addition, it may be requested by the bank when the employee receives a loan or loan.
Extract from the Tax Code of the Russian Federation
Chapter 23. Personal income tax
[…]
Article 230. Enforcement of the provisions of this chapter
[…]
3. Tax agents issue to individuals, upon their applications, certificates of income received by individuals and amounts of tax withheld in the form approved by the federal executive body authorized for control and supervision in the field of taxes and fees.
A certificate is issued based on the application. It is signed by the manager and accountant and certified with a seal.
Details of certificates are drawn up in accordance with the layout of document details given in Appendix A to GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Documentation requirements."
Deadline for issuing a certificate of family composition
To obtain the right to subsidies, benefits and other assistance from the state, government agencies often ask to bring a certificate of the family composition of the applicant for benefits.
This form must meet the established requirements. One of these requirements is the validity period of the certificate submitted to government agencies. Typically, the validity period of such a certificate is 10 days. Sometimes it can be continued, but it is necessary to stipulate this circumstance on the eve of issuing the certificate. Extension of the validity of the certificate beyond the 10-day period is allowed when applying for subsidies and other benefits.
In a number of regions, local authorities extend the validity period of the certificate to 30 days. If such standards are established at the citizen’s place of residence, then he must refer to these standards.
The requested certificate from the archive must be collected no later than 3 days, otherwise the document will be archived and the applicant will have to re-submit an application to purchase such a certificate.
When requesting an ordinary certificate, it is presented on the day of application.
Varieties
There are 2 main types of documents: external and internal. The first ones are intended for external use. External users are persons who are not employees of the organization. For example, these are counterparty companies, representatives of government agencies. Internal certificates are papers intended for internal users. As a rule, this is the management team of the company.
Its format depends on the type of certificate. If this is an external paper, the company's general form should be used to complete it. If this is an internal document, a standard sheet will be required to complete it. Drawing up a certificate, in this case, is almost similar to drawing up a memo.
External certificates are signed by the manager or his deputy. If this is a financial document, the signature of the chief accountant is relevant. It is also advisable to put a stamp. Internal certificates are usually signed by the division manager or the compiler himself.
Certificates are also divided into official and personal. Let's look at their features:
- Service . The document contains data on the main activities of the company. For example, the certificate may concern the number of employees and the implementation of the plan.
- Personal . The document contains biographical or professional information. Typically, such a certificate is requested by private individuals.
A common type of official certificate is a summary. They are presented, as a rule, in the form of a table.
If this is a personal certificate, you will need an A5 sheet to fill it out. The document is signed by 2 employees. For example, this could be the head of the company and the chief accountant. The paper is certified by a seal.
How to obtain a certificate of family composition through the public services portal?
Recently, citizens are increasingly using Internet resources to request any document.
Address and reference data about a citizen can also be obtained using this method. One of these Internet resources is the “Government Services” portal. To receive it, you will need to send an electronic application through the State Services portal. The time for providing a response, according to the current Administrative Regulations, is 15 calendar days, provided that the user has requested information about himself, and 30 calendar days in relation to another person.
To enter the portal, you need to register on it. The registration procedure is not complicated and any citizen can handle it.
After registering and logging into the user’s personal account, you will need to select the document you want to purchase, after which a form will open that you will need to fill out.
After sending the request, it is processed, which takes a certain period (usually up to 10 days). If the request is filled out correctly, the user will receive the requested form by email within the specified period.
It is recommended to watch the video on how to request a certificate on the State Services portal.
( Video : “Public services portal: how to order a certificate?”)
Why do you need a Form 8 certificate about the child’s registration?
Such a document certifies the registration address of a child who has not yet received the status of an adult; it is required in almost all institutions:
- medicinal;
- educational;
- sports;
- government social security agencies, etc.
Since services to the population are organized on a territorial basis, institutions first of all strive to meet the needs of those minor citizens who live and are registered in the same area.
A Form 8 certificate confirming the child’s registration precisely confirms that the child belongs to a specific administrative district.
