Where they provide a certificate of family composition - list of organizations

Document year: 2019

Document group: Help

Document type: Help

Download formats: DOC, PDF

In document flow, a certificate of family composition (sample 2019) is used for various purposes: from receiving benefits and deductions to resolving housing and inheritance disputes.

The procedure for registration and issuance until 2021 was regulated by the Order of the Russian Federal Migration Service, and changes were made up to the abolition of such an agency, but as of 2021, the legal norm has lost force.

The issuance of the certificate was even canceled in order to reduce processing costs; ideally, it should have been directly requested by institutions. In fact, in 2021, citizens still need to receive it independently for various purposes.

We will consider in detail who has the right to submit a request for a certificate, in what life situations the document is used, what is contained in its sample, and where you can get it.

Get ready for thoughtful reading - the information will be useful. At the end of the article you will be able to get free information about your family composition.

Who can obtain a certificate of family composition?

Depending on the purpose for which the paper is used, its applicant differs.

Reference information can be obtained upon request only for a certain category of persons. These include:

• the direct owner of the residential premises;
• any person who is officially registered in an apartment or house;
• confidant.

In the latter case, when applying for a document, the citizen must present a power of attorney certified by a notary. This power of attorney must give authority to receive a certificate instead of the owner or other registered person.

Any citizen, even an outsider, can apply for the 2021 form for free.

By the way! If a certificate of family composition is requested from several relatives or loved ones who live together but are registered at different addresses, certificates will be needed specifically at the place of registration. Therefore, for example, for spouses living at the same address but registered at different addresses, you need to make two certificates.

Citizens often require Form No. 9 when it comes to a certificate of family composition.

When is Form 9 needed?

What is this document for? First of all, for provision to various authorities to confirm the necessary information and for certain purposes (when changing the place of registration, receiving benefits, applying for benefits), as well as for other various needs. Therefore, the issuance of such certificates is traditionally carried out upon appropriate requests.

Common cases when a Form 9 certificate may be required:

• Carrying out real estate transactions or relocating communal apartments. Often, when selling real estate, you need to obtain a certificate several times.
• When providing benefits at the Social Protection Center to low-income families with children.
• When receiving compensation for paying for kindergartens.
• When placing on a waiting list for housing, if the living space is one less than the prescribed square footage.
• For presentation to the gas service (when payment is made for each registered person).

What is a family composition certificate?

A document is a paper drawn up in a prescribed form. The basic information indicated in the certificate consists of the following information:

• about the owner of the living space (full name and year of birth);
• a complete list of cohabitants who live with the owner. At the same time, only officially registered citizens are indicated in this section;
• information about dates of birth of persons;
• information about the date and type of registration.

At the end of the certificate, a description of the living space is given: how many rooms it consists of, what is the square footage of the apartment (house) as a whole, what is the square footage of each room.

A more common form about family composition is f. No. 9 (you can download the certificate form on the page).

Who can get it?

Usually the recipient of the certificate is the person living in the apartment (and the presence of the owner will also be required). Can someone else apply for its registration? This is indeed possible. Recipients include:

1. Persons representing the interests of the owner of the property or the person registered in it. A prerequisite is the presence of a notarized power of attorney.
2. Other citizens who do not have registration (but only in the presence of the owner). For example, a certificate may be needed by a parent of a child who does not live with him or is registered in another place. Employees of courts, law enforcement agencies and lawyers (notaries) are also included in this list of persons. Moreover, the latter can receive the document upon request.

It’s just that an outsider cannot come and get a certificate without the owner’s knowledge; he will simply be denied the document.

It is interesting that if a husband and wife are registered in different places, each of them has to receive a certificate for the place of registration, not residence. That is, when applying to higher authorities, 2 documents are provided at once. The same mechanism is provided if parents are registered separately from their children.

Why do you need a certificate of family composition?

Help may be needed for various reasons. They have one thing in common - the need to prove (or refute) the registered residents, their number, how much space is available per citizen, and so on. Help needed:

• for social protection. The family composition sample is used to receive benefits and subsidies. This category includes large and low-income families;
• for registration of maternity capital;
• when participating in preferential mortgage lending, which applies to young families;
• when receiving almost any loan secured by real estate. The paper must prove that at the time of registration of the loan relationship no one is registered in the living space. Also, such a document can prove that no minor children are registered on the property;
• to register or deregister a citizen;
• when making transactions involving the purchase of real estate;
• as an evidence base in court in cases of alimony, divorce issues, housing and inheritance disputes;
• other cases.

A sample of family composition will also be needed for the military registration and enlistment office (needed by those liable for military service).

By the way! If the certificate is needed for judicial purposes, it is provided upon request to court employees, bailiffs, lawyers and notaries.

The concept of family from a sociological point of view

According to the sociological vision of the issue, a family is understood as a union of persons based on marriage, kinship (or kinship), joint upbringing or adoption of children. An important feature of relationships is family unity and mutual assistance. In this case, the basis is the fact of family relationships. According to the sociological meaning, a family can exist even in cases where in the legal sense one cannot be created, in particular the fact of cohabitation between a man and a woman without registering a marriage.

Legislation

The legal regulation of such a document is quite broad. This is not only a document management tool; the certificate covers various areas: housing legal relations, civil transactions, tax payment issues.

By the way! The sample certificate in the Republic of Belarus on family composition is similar to the Russian form No. 9, there are differences in the table (the registration date and type are not displayed), as well as the presentation of some information. You can study the form in detail in the Order of Housing and Communal Services of the Republic of Belarus dated 2005.

Required documents

Before applying for a certificate, the recipient must understand what documents he needs to provide. Regardless of which office the paper will be processed through, the authorized employee will request:

1. original passport;
2. application for a certificate from the owner of the property (it is not necessary to prepare it in advance, the form can be obtained and filled out on the spot);
3. copies and originals of documents for residential real estate (confirming ownership) or the original house register;
4. other documents for special cases (for example, if a certificate is needed to receive alimony, a certificate of divorce is additionally provided).

No additional documents are required. The certificate itself is free, so you don’t have to transfer money to an authorized person, much less pay a state fee.

Authorities cannot refuse to issue a certificate due to arrears in utility bills - this is a violation. In such a situation, you need to request a written refusal and contact higher authorities with it.

Forms of certificate of family composition

When we talk about such a certificate, we mean an extended extract from the house register. This is a sample of filling out form No. 9. Information is entered into it by an authorized body, and the primary source is the house register. The uniform form was established by the Order of the Federal Migration Service of 2012. In 2021, the legal norm is no longer in effect, but a certificate is requested using the same sample.

To obtain the desired information, prepare a small package of documents. This includes:

• application for a certificate. The form will be given at the place of receipt;
• ID card (internal passport). The original will be checked on site; a copy may be required to attach to the application;
• proof of ownership (before July 2021 - certificate, after - extract from the Unified State Register of Real Estate);
• Depending on the purpose of the request, additional paperwork will be required.

Additional ones include: certificates (marriage, birth of a child), title documents for real estate (sale and purchase agreement, certificate of inheritance, etc.), house register - if it is in the hands of the applicant.

Attention! Check the complete list with the institution where you will receive the document. Where to get it – we’ll talk in more detail in the following sections.

The concept of family from a legal point of view

In the legal sense, a family is understood as a union of persons united by legal rights and obligations arising from the fact of marriage, kinship and raising children. In other words, the family is understood as a legal relationship. Family law attaches legal significance primarily to marital and parental ties, as well as certain degrees of kinship. Family, according to the legal aspect, family relationships continue until the moment of legal, legal dissolution of the relationship. The real state of affairs is not taken into account. For example, cases where the family has already broken up socially or is completely absent.

Where can I get a certificate of family composition?

The certificate can be obtained from the MFC, the management company (HOA), the passport office, the local administration or the BTI. You can also order the document online on the State Services portal.

Public services

The method for obtaining a document online is a request through the State Services website. The application is possible only for users who have a personal confirmed account on the site. To do this, an account is pre-registered, which is confirmed by entering a code or in another way. And only then, from the list of information provided, you can choose to obtain data on family composition.

Attention! You can leave a request on the website, but you will have to receive ready-made information in person. To do this, you need to come to the selected institution with a civil passport and other documents (if applicable). They will issue a sample certificate of family composition at the place of residence.

MFC

The multifunctional center issues certificates at the request of citizens only on the condition that an agreement has been concluded between the territorial office at your place of registration and the federal government agency for the provision of such services. Therefore, you need to clarify this in advance at the nearest MFC.

Other options

Other options include contacting the management company if the living space is an apartment, the local administration - for private properties, or the territorial branch of the Ministry of Internal Affairs.

In this case, several conditions are met that do not depend on the institution that issues the document:

• the certificate is issued on the spot and issued on the day of application;
• it is prohibited to refuse to provide information due to debts for utility and other payments;
• The certificate is free, so any demand for payment is illegal.

How to obtain a document from the MFC

First, a package of documents is prepared:

• Passport.
• Relevant application: it can be written to the MFC or in advance according to the sample.
• A document confirming the right to own housing.

Next, the algorithm of actions is as follows:

1. Contact the MFC branch by phone and discuss the possibility of obtaining a certificate.
2. Head to the Multifunctional Center.
3. Take your ticket and wait in line.
4. Approach the employee, present a package of documents, and he will issue a certificate.

What does a sample family composition certificate look like?

Conventionally, the certificate can be divided into several information blocks. Filling out form 9 consists of indicating:

1. Information about the recipient (to whom the certificate is issued). The lines are filled with full name, birth, registration information, type and date. The exact registration address is also indicated.
2. Information about registered persons. The information is presented in tabular form. Each registered citizen, his full name, date of birth, date and type of registration are sequentially indicated.
3. Characteristics of living space. The title document is registered (clarifications - date, number, by whom it was issued), the total footage and area of ​​each room is indicated, and the full name of the citizen to whom the certificate is issued is indicated.
4. Notes (if applicable).

At the end of the paper, the reason for issuance is stated - to which institution the form is being submitted. You can register “at the place of requirement”. The authorized person signs, a stamp is placed at the seal location and the date of issue is indicated. This is necessary so that the destination of the document can determine its relevance.

According to the law, there is no single validity period for the certificate. Usually it is 10-14 days. For submission to banks to take out a secured loan, the document is considered valid for no more than two weeks. The maximum period for reviewing a paper is thirty days. In this case, calendar dates are considered.

The information is filled out by an authorized employee (MFC, management company, administration), so you, as an applicant, will not need to know how to fill it out correctly. However, once received, we advise you to check the information provided for typos and errors. Therefore, first download the family composition form, especially since it can be downloaded for free.

Why is this certificate needed?

It is worth saying that this is an official document, so you can only take it by contacting government officials. In this case we are talking about managers at the municipal level (city, village, urban settlement). Therefore, if someone who wants to receive a paper does not know where to get it, first of all they should find out the telephone numbers of the local administration (city or village administration, village council or village council), call the secretary and ask this question. A competent specialist will promptly advise and tell you where you can get this document. You can obtain a certificate from the following authorities:

• Local Government Committee (LGO);
• management company of the house in which the family lives;
• housing cooperative, if the house in which the family lives is one of the cooperative houses;
• in rural areas, you can usually get such paper from the local village council or town council.

This document may be needed in the following situations:

1. To assign benefits for housing and communal services.
2. To determine the amount of government subsidies.
3. Families with children often need it in order to receive full child benefits.
4. This document may also be required from a person who is applying for a new job. However, this does not apply to all professions. For example, church authorities may require such a certificate from someone who is planning to become a clergyman. This is necessary in order to confirm the fact of the person’s state of marriage.
5. You must obtain it before applying for a passport. This applies to both the first and repeated receipt of an identity document.
6. The document is quite often required from applicants upon admission to higher and professional educational institutions. This is necessary so that the student can receive a scholarship or social benefits. However, in commercial universities it is not necessary to receive it before submitting documents.

Other forms of certificate of registration and registration

In addition, there are simplified forms:

• No. 6 – application for registration of a citizen at the address of residence;
• No. 8 – establishing the registration of a single, specific citizen;
• No. 3 – indication of temporary registration. Used for visitors who are staying at their place of residence for a short period of time. These are hotels, sanatoriums, medical institutions and others.

Such forms are highly specialized and cannot always be considered by the institutions that request them.

This is interesting! The flow of documents on the topic of certificates of family composition in the People's Republic of the LPR is established by the official Order of the Council of Ministers (a sample is also given there).

A certificate may be officially refused if:

• an incomplete set of documents is presented;
• among the submitted papers there are fake ones (or there is a suspicion of this);
• the applicant is not an owner or a registered person, but he does not have a power of attorney;
• The applicant has a power of attorney, but it has not been certified by a notary.

Any other reasons for refusing to issue a certificate are illegal. If you encounter them, you can easily write a complaint to the manager or to a higher-level company.

If you have any questions, ask them to the lawyer on duty in the chat. It's free.

If you need to collect certificates about family composition for social security, a bank, a tax office, or any institution, a lawyer will help you with the registration.

We use the Gosuslugi website

Registration of a certificate through the State Services portal eliminates the need to leave home and stand in queues.

To order:

1. Log in to the site. If you don't have an account, register one.
2. In your personal account, select the “Issue of documents” section.
3. Select the one you need from the options offered and fill out the application form.
4. Select the organization where you want to receive a certificate.
5. Wait for them to answer and invite you to an appointment.
6. Take a package of documents and go to the desired organization.
7. There, hand over all the papers to the employees and they will give you the paper you want.

Dates of issue

The validity period of Form 9 is a rather important point. The point is that invalid or old certificates cannot be used in real life for certain services. How quickly can a standard form be completed?

If a person applies for the service directly to the passport office, he will have to wait from a couple of minutes to 3 days. Otherwise, the process may take up to a week.